Adminstrator
Nakheel PJSC
مجموع سنوات الخبرة :13 years, 4 أشهر
Prepare high level presentations and executive summaries to authorities and external parties as well as ad-hoc reports and presentations.
Manage DEP management office and leasing center in terms of supplies and inventory.
Supervise the work of three receptionists and one office assistant in terms of work distribution and work schedule.
Manage contract renewals and payments.
Draft and issue communications/ letters as well as NOCs on
behalf of property management.
Initiate and manage Fitout refund process to completion.
Procure non-project related requirements.
Raise various memos on behalf of property management
and operations.
Handle FM petty cash.
Translate various reports, drafts, communications, and
marketing material as required.
Map and implement internal policies and procedures.
Prepare high level presentations and executive summaries to authorities and external parties, incl. monthly management report; Annual business plan, weekly progress report and other ad-hoc reports and presentations.
Draft and issue asset management communications/ letters to external parties/ authorities (i.e DM, RTA, …etc), as well as community notices.
Issue DM, DEWA, RTA, DED, Empower NOCs, Fit-to-trade, completion certificates and community notices.
Initiate and manage Fitout refund process to completion.
Manage the procurement and bidding process of non-project related requirements.
Raise various property management memos such as early termination, legal cases, refund, discount memos, addendum of lease dates, ..etc.
Act as point of contact with our commercial tenants for various requirements.
Translate various reports, drafts and communications/ documents as required.
Negotiate and establish corporate accounts with suppliers and vendors.
Map and implement internal policies and procedures.
Place stationery and pantry orders for DEP offices and monitor the inventory.
Participate in gathering requirements for corporate software such Microsoft AX Dynamics & Circularo.
Handle various Corporate Email accounts such as Bids & Fitout.
Main Achievements:
• Completion of Level 1 of the shared drive mapping.
• Creation of master sheets with DM and DEWA details for all DEP handed over plots.
• Issuance of hotel classification certificates in DEP.
• Issuance of affection plans of all Ithra developed lands.
• Compilation of all ownership related documentation (i.e affection plans, title deed, trade licenses, masterplans, …etc)
• Vetted Mushrif Village website content and translated all community facilities guidelines.
• Creation of corporate accounts such as Shredex & Iron Mountain.
• Procurement of Ithra branded health and safety equipment for all staff.
o Ensure proper and efficient operation of the office at all times during working hours.
o Handle Infofort account and archiving work for the Real Estate Dept.
o Handle company email account and phone and respond properly to the same.
o Handle purchase requisitions and submit to finance for reimbursement.
o Follow up on payments and cheques.
o Support office staff and aid with external communications and coordination.
o Prepare communications to government authorities and consultants.
o Negotiate and establish corporate accounts with suppliers and vendors who provide goods and/or services to our office.
o Maintaining a presentable, clean and safe environment around the office.
o Sourcing and purchasing of various items needed for the smooth operation of the office.
o Arrange meetings between our staff and external parties.
o Maintain and update quarterly admin budget sheet.
o Ensure proper coverage of the reception area and efficient operation thereof at all times during working hours.
o Receive all incoming documents, mails and faxes and dispatch to concerned person(s).
o Greet visitors and ensure that they are well attended.
o Handle company email account and phone and respond properly to the same.
o Handle petty cash, purchase requisition and submit to finance for reimbursement.
o Keep contact details of visitors to serve as reference.
o Make database of companies interested in ICD.
o Support office staff and aid with external communications and coordination.
o Work closely with Beauty team to obtain and register ordered lines.
o Ensure all documentation is dispatched to all regions well in advance of the season/range launch.
o Translate labelling of all lines to Arabic in a timely manner.
o Follow up with each of the regions on their individual registration status on a line level basis.
Main Achievements:
• Created unified reference template for all beauty lines labels.
• Migration of all old templates to new format.
• Translation of all old lines templates for record keeping.
o Translate documents related to the Bank's activities, namely contracts, insurance policies, letters of guarantee and credit statements and operating procedures.
o Create and update references and glossaries.
o Prioritize work to meet deadlines.
o Communicate with internal customers to insure maximum efficiency and accuracy
o Communicating with authors, editors, and reviewers and responding to inquiries via email.
o Performing some checkups on submitted manuscripts (PDF File, Manuscript type, and Duplicate or plagiarism cases).
o Managing the internal process of accepted manuscripts and managing the timeframe of the editorial workflow at all stages.
o maintain harmony in the classroom, assist the teacher with the learning process and occasionally substitute for her in order to gain experience at handling the classroom.
o Manage the learning process of students and mark their performance at every stage.
o Coordinate with teachers and provide useful solutions for students’ performance and attitude problems.