Senior Administrator
WS Atkins & Partners Overseas
Total years of experience :16 years, 6 Months
Translating/Structuring correspondences: English/Arabic
Prepare, key in, edit and proofread correspondence, invoices, memos, agendas, presentations, brochures, reports and related material from machine dictation and handwritten copy
Follow up with and insure office procedures are followed by teamwork.
Meet and welcome visitors, check purpose of meeting and lead to appropriate person
Record, prepare & translate minutes of meetings
Expert with all types of Microsoft office Programs: Word, Excel, PowerPoint, Visio, Picture Manager, Outlook, and good knowledge in Access.
Receive, transfer or respond to incoming calls, Check, respond or distribute e-mails & mails and other materials.
Organize and co-ordinate the departments flow of information and liaise with other departments and organizations
Prepare a regular checklist and order office supplies, stationeries and maintain inventory
Handling HoD and staff administrative requirements such as: booking flight's tickets / hotels reservations / submit and follow up on drivers requests, renewing visas, submitting time sheets, booking meeting rooms / organize conferences & appointments internally / externally and insure all requirements & materials are provided
Organize & follow up with delivery of shipments through curriers
In charge of controlling & organizing Division Share point through Server System
Taking the initiatives on act with issues that arise unexpectedly
Work individually or with teamwork, cooperative, Strike to finalize scope of work and meet deadlines, prioritizing between conflicting demands, delegating & follow ups
Replacing other colleagues of other departments upon instructions by line manager
When receive any document an overall review takes place to check for spelling mistakes then to translate as required
Center Link between incoming / outgoing correspondences
Managing and controlling departments files (create logs, reference numbers, segregating, classifying, organizing) according to the company's system Update Team CVs Full access and control on the Projects folders on server system and Share point
Supervise and provide necessary train for new joiners in procedures and used software, insure to provide him/ her with all requirements such as: access card, vacant desk, PC or laptop, email and company account.
Prepared from A-to-Z PowerPoint Arabic Language Training Courses as a self-study for Non Arabic Speakers.
- Abu Dhabi Police Environmental Health, & Safety Management System Tasks:
Review format of project documents such as: Trainings Modules, Project's Manual... etc
Prepare training courses materials / documents such as: training attendance sheet / trainees feedback forms, training modules handout copies, EHSMS Manual
Collect information, statistics and data from consultants to support research activities, in charge of preparing and issuing the following: Weekly / fortnightly reports, trainees qualification certificates, Minutes of Meetings
Follow up with projects consultants in regular basis to insure delivery of project's materials meets deadline
Prepare and follow up to insure that client receives hard/soft copies and feedback of all project's happenings in English & Arabic Draft letters / Memos with translations
Following up with work flow, Structurally Review the final work of the team, insure all required procedures to be carried out properly & successfully delivered
Building Design Division Section/ Personal Assistant of Programs Director:
Translating/Structuring correspondences: English/Arabic
Prepare, key in, edit and proofread correspondence, invoices, memos, agendas, presentations, brochures, reports and related material from machine dictation and handwritten copy
Determine and establish office procedures
Meet and welcome visitors, check purpose of meeting and lead to appropriate person
Record, prepare & translate minutes of meetings
Expert with all types of Microsoft office Programs: Word, Excel, PowerPoint, Visio, Picture Manager, and Outlook, good knowledge in Access
Receive, transfer or respond to incoming calls, Check, respond or distribute e-mails & mails and other materials.
Organize and co-ordinate the departments flow of information and liaise with other departments and organizations
Prepare a regular checklist and order office supplies, stationery and maintain inventory
Maintaining daily diary of employer tasks and staff administrative requirements such as: booking flight's tickets / hotels reservations / submit and follow up on drivers requests, renewing visas, submitting time sheets, booking meeting rooms / organize conferences & appointments internally / externally and insure all requirements & materials are provided
Working on the Formats of ISO Procedures
Organize & follow up with delivery of shipments through curriers
Taking the initiatives on act with issues that arise unexpectedly
Work individually or with teamwork, cooperative, Strike to finalize scope of work and meet deadlines, prioritizing between conflicting demands, delegating & follow ups
Replacing other colleagues in different departments upon instructions of line manager
When receive any document an overall review takes place to check for spelling mistakes then to translate as required
Supervising / Distributing working hours, arrange replacements of the teams of Document Controllers & Site Secretaries
Managing and controlling departments files (create logs, reference numbers, segregating, classifying, organizing)
Supervise and provide necessary train for new joiners in procedures and used software, insure to provide him/ her with all requirements such as: access card, vacant desk, PC or laptop, email and company account.
Collect information, statistics and data to support research activities
Taking responsibilities of doing and helping with Employers personal issues (as permitted)
Human Resources:
"Worked for a short period of time as a replacement"
Working on staff files, insure all documents are available and up-to-date.
Ensure all photos are attached to its related person and holding the correct spelling name;
Ensure all passports and residence visas are valid;
If expiry date is close, insure to inform the employee and provide the PRO with required assistance in order to facilitate the process of passport renewal;
Review ATS and ensure all candidates for Abu Dhabi meet the minimum qualifications of requirements;
Organizing and setting up interviews between candidates and interviewers.
Ensure all Leave Cards are up-to-date and recorded in files;
Administrative Assistant:
All Departments
Supporting all departments (HR, Finance, BD, & Engineering);
Translating - MS Office Programs High Acknowledgment (Preparing all types of correspondences;
Filling (Organizing, Classifying and Segregating files);
Receives and screens all transferred telephone calls and visitors from reception and provide assistance as needed;
Provides/receives information or refers the matters to the proper persons to handle;
Sorting and registering receipt, stamps date, attaching references, and passing to the concerned Person; Delivering confidential or urgent material directly to the addressee; Preparing outgoing mail for dispatch, checking contents to ensure acceptability and accuracy, and that the appropriate signature has been obtained;
IT Officer
All Departments
Creating emails accounts on Outlook, resets passwords and fix outlook errors;
Dealing with the System Tools such as: Disk Defragmenter, Cleaning up, Restoring, trouble shooting SW/HW, Control Panel, Task Manager;
Update, Upgrade software.
Internet Skills, Checking mails, Building Web Sites;
Downloading, Installing & Uninstalling Programs, Fixing Computer Errors.
Fix printers, Scanners problems
Typing English / Arabic correspondences;
Expert in all types of Microsoft Office Programs;
Setting Appointments & Organizing Meetings;
Controlling Documents;
Receiving and screening incoming calls;
Hosting Principal's visitors and secure their requirements until the arrival of the principal;
Hosting and listening to students / parents needs and requirements, follow up and meet there requirements, in case of any problem or complain, finding a solution is marked as priority;
Coordinating the communication between the parent and the student's teacher under the request of the parent and an approval by the principal;
Participate as an effective member in all school events such as: ceremonies, graduations parties, parents conferences, national events
etc;
Working to tight deadlines, prioritizing between conflicting demands, delegating & follow ups;
Worked on the processes of the student registrations (Annual fees, Books, Uniform, Bus, and any extra fees (if there is any)) according to the system which is used in the school;
Preparing school Invoices/Receipts;
Creating, updating students files with all required documents.
Worked on ADEC Students' Registrar (Blue Book) & ADEC student Marks (Brown Book);
Maintaining the School Lab/Offices PCs;
Fixing errors, creating emails
Create and amend or develop softwares and computer programs