Executive Assistant / Human Resource Assistant Manager
Libya Al Ahrar
Total years of experience :7 years, 5 Months
Executive Assistant
•Manage general office procedures - personnel, Provide general administration support to General Manager.
•Interact professionally with other employees, suppliers, and other third parties such as Al Rayan TV, Forced Army.
•Deal with incoming emails, faxes and letters.
•Manage and maintain executives' schedules.
•Review and attend meeting and ensure agenda and documents are available and record minutes and circulate it to all participants after General Manager Approval.
•Coordinate with other employees on behalf of the General Manager with regard to information gathering / sharing, and following-up.
•Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
•Update the staff members about all the changes taken place (new regulations, new policies, requests…)
•Make travel arrangements for executives.
•Greet visitors and determine whether they should be given access to specific individuals.
•Perform managerial duties in absence of manager.
Human Resource Assistant Manager
•Develops a wide variety of written materials (forms, procedures, brochures etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
•Maintains manual and electronic documents, files and records (personnel records, employee lists, etc.).
•Monitors a variety of processes (applications, eligibility, certifications etc.) for the purpose of ensuring efficient processing of applicants and employees in addressing position requirements and adhering to legal and/or administrative requirements.
•Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
•Conduct exit interviews to identify reasons for employee termination.
•Oversee the evaluation, classification and rating of occupations and job positions.
Submit the profitability analysis report to the CEO on monthly basis.
Control the GPM for the incoming shipment on a daily basis.
Monitor the increase or decrease in cost price and take the necessary actions.
Investigate & analyze the actual billing GPM on weekly basis and coordinate with the category managers for better improvements.
Check the In and out inventory transactions on a daily basis.
Conduct randomly and yearly stock count and investigate the discrepancy.
Follow up shipment discrepancies, damages and take the necessary actions.
Inventory Controller Specialist
•Responsible for managing and validating the data for 13 brands on daily basis with daily inventory transactions: Purchases, sales, transfers, devolution, taras, change of season, change of price, stock…
•Follow up with the shops to assure the efficiency of the data transmitted through the POS to the supplier and vice versa: Transfers confirmations, shipments confirmation, sales figures, update prices…
•Supervise and manage tasks applied by the inventory control junior specialists.
•Reporting to higher management (Inventory Comparison Report, Weekly Sales by Section Report, Order Availability Report and during the sales season Period Analysis Report.
•Providing the Cost of Goods Sold report to the accounts on monthly basis.
Assist and support shop staff during physical stock takings in order to have efficient and effective inventory management
Accountant
•Follow up bank's reconciliation, cash flow, customers ledger, receivable and payable checks.
•Prepare the balance sheet statement, assets and liabilities statement, the financial statement including profit and loss cash flow and depreciation.
•Income tax declaration and tax on salaries and wages declaration.
•Social security declaration.
•Holding all accounting operations.