رنا خطاب

Conduct Recruitment process starting from job description, CV search, job post, CV filter, Interview, post interview process, and job offer
 Identify manpower requirements and plan/manage the complete recruitment life cycle for sourcing the best talent from diverse sources
 Conceive/implement induction programs for employees and regular trainings
 Arrange and submit all documents related to visa process of employees.
 Filling and organizing staff documentation.
 Maintain records concerning personnel-related data such as hires, transfers and absenteeism rates etc., for employee benefits
 Administer benefit programs such as policy, insurance, medical cover, leave, Code of Conduct, etc.
 Prepare salary and wage payrolls including deductions, accruals and issuance and processing of timecards
 Balance or reconcile assigned payroll records; resolve and adjust discrepancies
 Conceptualize and implement policies for effective management of available human resources and development of human capital across the organization
 Ensure all personnel / organizational policies are communicated to all employees

• Initiate Venue Personnel Recruitment.
• Advertise for venue staff on appropriate channels to an appropriate timeframe.
• Screen candidate applications.
• Produce a list of approved interviewers for venue staff selection.
• Arrange interviewers and supervise selection of candidates.
• Ensure documentation of interviews completed and filed.
• Inform candidates of the outcome.
• Ensuring all staff documentation is fully compliant with British Council policy.
• Filling and organizing staff documentation.
• Manages work schedules for all Venue Staff according to British Council policy.
• Ensuring proper implementation and sufficient staffing at each exams venue.
• Analyzing and solving any kind of staffing problems or incidents that may occur during the session.
• Plan induction of new staff and training for all staff.
• Training new venue managers and supervisors for all required tasks and procedures before the session.
• Mentor and evaluate each venue manager supervisor’s performance in each school.
• Issue monthly 360 performance evaluation survey to venue staff and create analysis as appropriate.
• Provide direct support to venue staff, Customers and Clients.
• Assist with specific financial processes.
• Gather and input data in the appropriate payroll system.
• Monitoring venue staff budgeting.
• Prepare reports for venue staff payroll.

Welcoming of professors, teaching assistants, students, exchange students and visiting professors.
• Management of lectures schedules, preparation of course materials,
• Update of database of students lists and professors lists.
• Control and monitoring of the equipment.
• Invoices issuing and follow up with the accounting officer.
• Participation in the organization of the mission management professors visitors (reception, hotel reservations, schedule courses, organization of leisure)
• Secretariat for the administration of the French section.
• Maintaining records for all mail and fax correspondence.
• Organization of conferences, seminars, celebrations and receptions
• Filling and organizing documents.
• Coordinating between departments and the French Section.
• Type Arabic, English and French Correspondence efficiently and accurately.
• Responsible for issuing business cards, flyers and letter head for the department.
• Translation of documents from French to Arabic.

. Handling, transferring and following up phone calls and faxes.
.Maintaining records for all mail and fax correspondence.
. Receiving medical claims from clients .
.Checking that the claim is completed by the member.
.Dispatching and distributing in-coming and out-going claims.
. Dispatching benefit statements and payments as well as related letters.
.Filling and organizing documents.
.Coordinating between departments.
.Handling of purchasing requirements (stationary, office supplies)
.Type Arabic and English Correspondence efficiently and accurately.
.Handling administrative tasks assigned by the general manager.
. Responsible for the absence sheet of the department.
. coordinatiing with the financial department the stauts and the procedures of the payments ( bank Transfers- cheques ) of the customers .
- Receiving Resumes via email and send it to the HR department.

Booking flight tickets, hotels and cars for french customers by phone calls.