Document Controller
Al Falah Holding
Total years of experience :12 years, 10 Months
Responsible for keeping all the Procurement and Contracts documentations safe and
secure.
Maintaining proper documents tracking, delivering and receiving documents within the
organization, insuring easy access to these documents, and setting the different
processes and policies related to the document controlling system.
Establish a document controlling system and set the different processes and policies
required to successfully implement the system.
Responsible for setting up, developing and maintaining a central filing system.
Responsible for the activities of document control including archiving, filing and
distribution of documents.
Must ensure the complete safety of documents and arrange proper place/filing cabinets
to keep documents. All movement to these documents must be recorded properly.
Ensures the easy access to all documents whenever requested.
Performs regular check of procurement/ contracts documents in order to ensure that all
documents are properly submitted and received back to/from other departments. To
maintain a document control master data for all movements of documents.
Responsible for updating document tracking system, validating and reporting on
document review progress.
Effectively follows company’s standard operating procedures in submissions of
documents. .
Ensures that all documents have no errors in filenames, submissions, etc.
Prepares Document Transmittals, Delivery and collection of documents from other
companies & departments on regular basis.
Ensuring that all documentation accurately reflects the status of changes and outstanding
issues.
Assists in preparing the required details and handles some of the accounting jobs
Perform other similar or related duties, as assigned by the Commercial Manager.
Maintain confidentiality of all the documents
Document Controller for Barek Engineering
Senior Document controller
Document controller
Handling document control system independently.
Scanning and hyper-linking of all incoming documents / drawings and stored in
respective logs.
Submitting all Shop Drawings, Material Submittal & Sample to Main Contractor / and
maintain Logs with complete history of the Drawings, Documents, Samples, Operation &
Maintenance Manual, Training Manuals.
Review comments and approvals received from client and distributing to respective
discipline for updating the drawing.
Familiar and very good Knowledge about the complete scope of project documentation
which includes receiving, updating of logs, distribution and follow up as well as
arrangements.
Maintain an efficient filing system for easy reference of catalogues, technical data and
other office routine files.
Contributes to team effort by accomplishing related results as needed.
Following standardized company procedures relating to all aspects of Office
performance.
Answering incoming calls in a professional manner.
Maintaining suitable and sufficient office stationary levels.
Resourcing of candidates and appropriately advertising for and recruiting place-able staff.
Updating databases with confidential and relevant information.
Rana Muhammad Jabbar Page 5
Sourcing candidates C.V’s from various job boards or other media sources.
Arranging interviews and confirming interviews by email.
Coordinating and communicating activities for the Office, including all employee events.
Issuing new connections to clients and customers.
Managing & Updating existing & new clients and customers records in the system
Handling customer’s problems related to trouble shooting and escalating and informing
related technical departments to help manage the issues.
Generate daily sales report and forward to the full team.
Courtesy calls to existing and new customers on daily basis on various offers and
upgrades
Consolidate reports & prepare other relevant and miscellaneous reports
Education
(
–