Assistant Operation Manager
Bright Star Construction Materials LLC
Total years of experience :17 years, 1 Months
• Decide on the forwarders/clearing agents by negotiating the best deals with them.
• Control all the shipments going by courier whether for deliveries, cheque collection, documents, samples or else.
• Prepare the authorizations for handling the shipments including booking with couriers.
• Process the costing set till it reaches the accounts.
• Prepare the duty exemption and municipality approvals.
• Handle all the purchase requests
• Handle the orders preparations and deciding on the mode of shipments.
• Control of overall activity of the store with its well arranging and cleanliness.
• Control of over time of stores and drivers.
• Handling the cases of wrong deliveries and stock problems.
• Check up on the pending LPOs to make sure that no deliveries are getting delayed.
• Controlling the wellbeing of the pickups and forklifts.
• Sorting out any dispute on deliveries with sales people.
• Controlling all the maintenance and repairs required including the AMCs and their renewals.
• Making sure that all the documents received and sent are well handled and well filed.
• Control the stay of the clients coming to purchase in cash or to collect their materials
• Monitor materials readiness, shipping on time, arrival on time, documents readiness on time and clearance before demurrage starts.
• Check the invoice of the forwarder, clearing agent and the bill of entry.
• Handle the suppliers’ evaluation and the vendor performance list.
• Prepare the shipping invoices, packing list and certificate of origin.
• Correspond with the insurance companies for claims/add/removal of employee.
• Follow up on customers balance accounts and payments
• Entering daily transaction
• Managing and preparing end of year client balances and follow up on payment schedules
• Making sure that the cashier accounts and amounts equal the accounting books
• Managing and tracking bank accounts along with their deposits and withdrawal
• Ensuring an accurate daily, monthly, quarterly and year end close, making sure all taxes (Salaries, VAT, and NSSF), are handled on timely and paid.
• Following up on the ISO9001 procedure for production, sales and maintenance
• Preparing quotations, performing invoices, commissioning sheets
• Responsible for contract management and administration in accordance with company policies, legal requirements and customer specifications
• Reviewing and administering contracts
• Preparing and maintaining contract documentation and providing information to property and procurement departments
• Generating monthly reports to track progress for management review