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Office Manager + HR Admin
Evas Energy Group
Total years of experience :14 years, 1 Months
1. all archive and filling system (hard & soft copy)
2. making + checking invoices and packing list.
3. writing formal letter for concerned authorities & invitations letter.
4. dealing with clearance company for air fright or sea cargo .
5. making hotel reservation & ticket booking.
6. emails and phone contacting with foreign countries to follow up our orders.
7. translate some documents.
8. prepare treatments for classification from M.O.H.
9. In addition to HR working, administrator decisions and warning letters.
1. Oversee all aspects of general office coordination.
2. Maintain office calendar to coordinate work flow and meetings.
3. Interact with clients, vendors and visitors.
4. Prepare responses to correspondence containing routine inquiries.
5. Retrieve organizational documents, records and reports.
6. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, and other presentation software such as Microsoft Office or other programs.
7. May conduct research, compile data and prepare papers for consideration and presentation.
8. Attend Board, committee meetings or other meetings as requested in order to record minutes.
9. Travel arrangements for staff, board and volunteers.
10. Arrange for the repair and maintenance of office equipment.
11. Assist with overall maintenance of the organization and its offices.
* Assist senior Administratives in all office tasks.
* Preparing official correspondences and arrange proper communications with local and foreign organizations.
* Translation of documents and instant translation.
* Join the team in field visits to YWJ targeted communities around Jordan.
* Update Youth filing system.
* Handling incoming calls.
* Coordinating workshops, meetings and events for stuff and project related visitors and partners.
