Rania Abu Zarqa

 Performing all the Admin. And Secretarial work.
 Organizing the daily and weekly Calendar ( Meetings - Appointments - Daily Notes & Internal Memos).
 Daily Following up and Direct preparation for our daily work and new issues .
 Checking out the official, confidential and legal status for our nearly, sub and contracted companies which have been and be dealt with Through the government website and latest updates .
 Perform office services such as filing of documents, duplication, stocking of supplies and monitoring of equipment.
 Organizing our filing documents ( Ex. Correspondences, Financial Statements “income - Out Come”, Salaries ).
 Create and maintain database and spreadsheet files .
 Schedule interviews with candidates/clients as requested by team managers .
 Prepare new employee documentation
• Planning, coordinating and executing all administration related work .
 Take and transcribe Topics & Conversations, prepare confidential correspondence, reports and other requested documents .
 Responsible of the attendance and Upset for the company’s employees .
 Handling faxes, Mails and day to day correspondences .
 Responsible for all internal communications .
 Type correspondence, memos, surveys, payment vouchers, arranging format and content for effective presentation of information; revises and drafts forms as needed .
 Maintain an accurate employee telephone list and other necessary databases.
 Distribute incoming and outgoing mail.
 Answer incoming calls and transfers to appropriate staff members.
 Assisting employees with routine personnel & related issues.
 Establish and maintains computer records, including recruitment files and tests, general files and other information on annual leave, sick leave, attendance cards; maintains confidential employee information and records.
 Perform related duties and responsibilities as required.
 Work closely with Human Resources in recruitment process .
 Conduct Internet research to locate resumes .
 Inform job applicants of their acceptance or rejection for employment.
 Distribute application packets to applicants and assists with routine recruitment related questions.
 Prepare recruitment and selection materials as well as application packets and new employee orientation packets.
 Ensure that job announcements are posted and logged; compiles necessary statistics for each recruitment.
 Update the appropriate form when an employee receives a promotion or switches health insurance plans .