Senior Document Controller
SIEMENS Technologies
Total years of experience :0 years, 0 Months
Kept, managed, tracked, circulated and distributed all relevant Civil Works project
documentation and correspondence.
❖ Maintained/updated Master Document Register database and Master Document
Control File.
❖ Prioritized and stored both soft and hard copies of all documents and correspondence.
❖ Informed all parties concerned about new project documents/correspondence
issues/revisions.
❖ Functioned as a key person in the project Civil Works documentation/correspondence
keeping, tracking, handling, circulation and distribution.
❖ Regularly updated the project team on the new incoming document/correspondence.
❖ Ensured all outgoing correspondence/documentation is sent and tracked properly in
accordance with Document Control Procedure.
❖ Supported the project team in document/correspondence preparation and
transmittal/sending.
❖ Ensured compliance of the project documentation/correspondence with Document
Control Procedure and Company Quality Document Management System.
❖ Kept/updated both electronic and paper documentation/correspondence of the project.
❖ Delivered accurate, timely and responsive services, including registering and managing
all incoming and outgoing correspondence and documentation.
❖ Registration, filing, retrieval and transmission of engineering documentation.
❖ Control documentation uniformity (template, reference, version No. etc.)
❖ Supervise Site Document Controllers.
Provided Administration Assistant to Head of MEP & Infrastructure Department.
❖ Provided system reports, maintain and update electronic information systems, distribute
documents, ensure accuracy of all documentation and regulatory procedures and
changes are followed.
❖ Managed and Prepared Documents Outgoing/Incoming Project Documents
❖ Kept Track of All Records. Kept record of transmittals, memoranda and advisories,
subcontractors and suppliers’ preparation of general correspondence, site inter-office
memos and construction site office forms.
❖ Dealt with correspondences.
❖ Prepared letters, presentations and reports.
❖ Coordinated with HR, finance and other Departments.
Job responsibilities
❖ Prepares internal audit annual plan at the beginning of every year.
Notifies the auditors & audited departments with the audit subject, time, date and the
auditor’s names before the audit execution date
❖ Ensures all audits cover goals & objectives, customer feedback, management reviews,
audits, process review (especially if NCs from prior audits have been Properly corrected),
and corrective action.
❖ Follows up the non-conforming corrective action forms and its implementation as a
result of prior audits.
❖ Prepares meeting agenda before every management review meeting and distributes it
to the attendees.
❖ Follows up actions from previous management reviews and internal/external audits.
❖ Issuing, distributing and withdrawing documents throughout the company.
❖ Preparing, issuing, updating and distributing a Master List of all issued documents.
❖ Receiving, reviewing and processing Documents amendment, Issue, and Cancellation
requests.
❖ Preparing, issuing and updating a list of Authorized persons for preparing, reviewing and
approving documents in addition to ensuring applicability of this list.
❖ Keeping all stamps of Document Control using them to control and identify Original,
Controlled, Cancelled and Uncontrolled documents.
❖ Keeping and analyzing all the records related to document control.
❖ Planning for QMS documentation review and updating.
