Ratish Adakathabail

 Accurately maintaining the Company purchasing databases to high standards.
 Raise purchase order for Food and Non Food Items.
 Procuring items for Restaurants, Cafes and Catering and other outlets (Food & Non Food)
 Handling Purchases for 6 companies. (Lavender restaurant, Lavender house of Coffees, Lavender City Laundry, Gourmet Catering, Al Qalib General Services, NU Foods Restaurants)
 Negotiate contracts on behalf of the organization.
 Evaluate suppliers based on price, quality and delivery speed.
 Participating in the procurement review meeting for budget allocations.
 Participate in the development of specifications for equipment, products or substitute materials.
 Getting quotations for the items needed from the suppliers.
 Using SAP software for placing orders, making blanket agreements, registering items and updating the vendors.
 Ensure Locally Nominated supplier information is kept up to date.
 Follow up and updating of all policy related documents in terms of company standard as well for Dubai municipality standards.
 PO’s are completed with proper approvals prior to ordering.
 Proper documentation and their filings for easy access of records.
 Follow up with supplier for pending items and inform Department about status.
 Complete report for miscellaneous pending PO and forward to Purchasing Manager by end of each month.
 Taking part in SAP development review meet and shares the new ideas for improvement.

 Procurement Officer.
• Resolved vendor issues and ensured timely, economical and quality procurement of raw material.
• As a Purchase executive need to do the purchases, as per the budget decided by the company by conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
• Coordinate with suppliers regarding order discrepancies, shipment shortages and transactional errors.
• Coordinated with vendors and contractors before building and processing purchase orders.
• Evaluate all purchase orders and ensure their accordance with the SKU and packaging guidelines.
• Develop purchase orders by managing product availability, quality and price options.
• Coordinate the acquisition and flow off production materials.
• Review production schedules and ensure all materials are available at all times.
• Confer with supervisors to determine quality requirements.
• Examine materials to ensure that they conform to quality standards.
• Arrange transfer of materials within the organization.
 Logistic Officer.
• As a logistic Executive, need to take care of all the logistics (local and International) for the company.
• Have to create Food Export Health Certificate and C/O for export.
• Have to register new products in DUBAI municipality for label approval.
• Have to register the FIRS and label approval for imported goods.
• Knowledge and experience in notarizing the documentation from Dubai chamber for international export as well from ministry of foreign affairs.
• Need to coordinate with the production department, for completing and shipping the confirmed PO’S on timely basis.
• Have to maintain the shifts for all delivery vans and also allocates the proper location to each vehicle.

 Store.
• Have to create and check the inventory for all goods.
• Have to follow up with the inventory process, from manual to system input.
• Have to arrange the goods in terms of FIFO( First in First out)
• Have to make assure the cleanliness of the stores as per the quality standards.
• Have to make dispatch note for every delivery.
• Have to cross check the dispatch notes with the inventory sheet.
• Have to handle a team of storekeepers and delivery staff and guide them, in order to make the process flow in smooth order.
• Have to make monthly dispatch report.
• Have to make scheduled monthly store cleaning sheet.


 Back Office Assistance.
• Have to register new products with Municipality.
• Have to check the HACCP policy is followed properly in the production department.
• Costing for Products.
• Petty cash.
• Receivables.
• Documentation

 As a purchaser have to purchase goods as per the company's requirement at minimum cost and have to make it available at the earliest.
 In terms of purchase have to compare prices from different suppliers.
 Purchases items in terms of their standard market lowest price.
 Have to generate and maintain records of quotation of goods from different supplier's.
 Have to negotiate on prices of goods to its minimum cost in order to make best deal for the company.
 Have to purchase items as per the budget decided by the management and fulfill the same amount as required.
 Visit to supplier store or godown to make sure about the originality, quality as well quantities are perfect as decided.
 Have to maintain accounts for purchases on daily basis.
 Have to coordinate with the sales persons on timely basis to check the fluctuation in prices.
 Have to coordinate with the store department to check availability of items that needs to be purchased.
 Have to create reports on purchase history along with supplier's details.
 Have to create purchase reports per suppliers purchase.
 Have to create report for comparison of projected budget and purchase.
 Have to maintain daily, weekly and monthly sales report.
 Have to submit reports for purchases, stores flow, spoilage, price comparison, budget comparison, breakdown expenses on monthly basis to the management.
 As a store in-charge has to check all the goods in terms of quantity, quality and their outgoing flow.
 Have to use proper space and place items according to their type and species.
 Have to maintain all stores related data in excel for record purpose.
 Have to keep a track on outgoing consumption, at the same time mark their availability at highest priority whose consumption is high.
 Have to maintain a weekly record for outgoing items to make purchase on weekly basis easier.

 Had manifested bill of lading for U.S. Export (Dry, Reefer, Hazardous)
 Had also manifested B/L's for Canada export under Canadian export law.
 Rated the bill tariff per GPM (Global Pricing Module).
 Have to sort bulk mails from customers according to their requirement to proper department.
 Started auditing of B/L's in just a period of five months.
 Have to release final document upon approval as well after checking all requirements are fulfilled in terms of customs, export laws as well company's payment.
 Had started giving training to new comers in level 1 (B/L manifestation).
 Had presented monthly team performance in monthly team meeting in the presence of management through power point presentation.
 Have to prepare daily, weekly and monthly individual productive report and have to submit the same to the team leader.
 Have to prepare daily work flow report and have to submit the same to the management as well all the senior officials of the team.
 Have to check the errors that had raised penalty to the company and have to analyze the source of the error.
 Have to pull report to check how many customers are still pending to send their shipping instructions and at the same time have to send them a request mail to send their data to avoid any penalty or late fee.
 Have to check errors of individual and at the same time have to follow the procedure of CAPA (Corrective Actions and Preventive Actions) to avoid the same in future and to maintain the accuracy to 100%.
 Have to interact with customers on daily basis and have to solve their queries at the same to avoid any errors that need not to continue in future.
 Have to track containers to assist operation department.
 Had also manifested bills for India export, Europe export per company's law of cross functionality.
 Have to follow the SOP prepared by the management for each and every process that have been created by the higher management.
 Had been awarded for spot award thrice in 2 years.
 Had been nominated for best employee award of the year.
 Had always taken initiative to improve work flow as well to reduce the work by helping others.

Managing customers, creation of documents, support for the queries of the customer, calling new customers for opening new account .