HR Assistant
Sanipex Group
Total years of experience :23 years, 10 Months
Coordinating with PR office for Transit Visas of visitors/business delegates outside UAE.
Coordinating with PRO to manage the visa process for the employees (entry permits, residence visa, dependents visa and visa cancellation) and ensuring that all visa applications will be processed smoothly and will be issued on time.
Arranging medical examinations for employees' visas( new/ renewal)
Preparing offer letters as per the Company's standard format
Documentation work relating to staff members - NOC letters, Salary certificates, etc
Preparation of Monthly Reports relating to new staff members &status of their visa process.
Ensure personnel files are up to date and secure.
Assisting in preparing full and final settlement as well as handling exit formalities for resigned and terminated staffs.
Data Entry
Do other office works such as filing, scanning and photocopying.
Co-ordination for medical checkups and Emirates ID application for new joiners
Documentation work relating to company - Eppco, PR office, Alico etc
Processing leave forms, updating leave records and informing leave approval to staff
Monitor and manage Salik accounts of company and staff members
Processing overtime by verifying Log In/Out reports and updating Payroll sheet
HA system - creating and updating staff records, uploading overtime details, updating staff attendance, updating details of company property provided to staff members .etc
Verifying invoices received from PR office, Insurance Agent, etc and submitting to HR manager
Processing approved Annual Passage Advances
Preparing Jafza gate pass requests for visitors
Tracking and follow up of Passports released from HR safe
Assisting in work related to company petrol cards - applying new, changing credit limit and product type
Coordinating distribution of telephone bills to respective staff members for personal call certification, updating telephone bill sheet and payroll sheet for personal call charges
Checking of outgoing courier logs for personal couriers sent by staff members, informing them about the charges for the same and updating payroll sheet
General admin duties as assigned
Updating staff records-with data collected from staff (address, personal information etc)
Scanning employee documents (Passports, Visas, Certificates, employment contracts etc)
Maintaining spreadsheet of Company vehicles
Filing employee related documents - leave forms, correspondences & other documents
Preparing monthly reports to track expiry of employees visas and labour cards
Payroll related data entry-entering payroll data provided by payroll administrator into spread sheet and updating the same onto the payroll software
Monitoring daily attendance using attendance management software.
Addition / deletion of health insurance cards for employees and dependents as per the offer letter
Receiving and maintaining all original documents / license /Labor cards/ Passport / certificates
DAE & CM)