Manager Internal Audit & Costing
Al Rawabi Dairy co LLC
Total years of experience :29 years, 3 Months
Reporting to General Manager, this position involves strengthening the internal controls, procedures in farm, production and bottling, and distribution of dairy items. Risk minimisation was the guiding factor. Ensure performance of other departments, reduce inefficiencies, control and detection of fraud, suggestions for profit maximisation, streamlining and extending usage of Great Plains Dynamics( Microsoft ERP) across the organisation. Highlighted operational inefficiency with a view to improve on them. Creation of benchmarks & evaluating performance against such standards for plant department. This helped to highlight areas of inefficiency.Through my efforts in strengthening internal controls in sales, finance & stores all the external audit recommendations were fully addressed. Played an active role in Business reengineering excercises with the Farm, Sales & Plant heads.
Implemented & rolled out Activity Based Costing( ABC) software for accurate reporting of Costs by SKU, Route, Customers & area. Made extensive use of the software to maximise profits, minimise losses and check on distribution efficiencies. Helped the organisation reap cost savings and reduction using the customised reports. Helped in focussing on loss making products & suggested ways to improve. Threw light on cross subsidy of products and cross subsidy of customers thereby rationalising the discount levels .Benchmarks for maximum discounts by category ( dairy & juice) and also by customer segment were evolved.
Played an active role in sourcing new vendors for Animal feeds and other capital spends thereby enabling healthier competition. This helped to reduce the prices of inputs. As an Internal audit head this helped to give an assurance , that the organisation paid the due money for its purchases. Considerable savings were generated in most purchases, out of my sourcing efforts compared to the efforts of purchase team.
• Competitive quotes for silo project yielded more than Dhs one million realised savings.
• Hay cover options threw a potential savings of Dhs 1.5 million.
• 200 ml bottle project -potential saving of Dhs 400 K .
• Newly sourced vendors for regular animal feed purchases like corn, alfalfa hay, soya bean meal, wheat bran etc., yielded more than Dhs 3 million savings in the last two years.
Role;
Leading 25 Vans Salesmen Operation to improve bottom line through loading pattern and call cycle.
Providing solutions to problems in warehousing activities.
Finalising credit policy for huge customer base, involving wholesalers and retailers.
Handling peer group of various nationalities Arabs and Europeans.
Controlling credits for 3000 customers and the stock count activities for multiple locations.
Acting as Management Representative for ISO and HACCP for its implementation.
Part of Core Management Team involved in preparing the business plans and ensuring its success along with Sales Team.
Successfully implemented Real Time On-Line Warehouse Management System involving RF interface and mobile computers in a bustling environment.
Stellar in bringing down stock variances to acceptable levels through system/ procedure controls.
Controls on implementation of Hand Held Van Sales Solution.
Instrumental in introducing the culture of using Barcodes to control stocks & obtained good results.
Effectively reduced the debtors’ turnover from 90 days to less than 60 days.
Played a vital role in implementation of Great Plains Software.
Productively compiled the HACCP manual for food storing and distribution involving the cold chain.
Holds the distinction of starting the concept of inventory auditors to verify at random actual warehouse activity as they happen.
Resulted in zero negative variances for past 18 months in 5 stock counts.
Ensured transparency in all activities of warehouse and in its daily reporting.
Created the Maintenance Department which is responsive to the daily needs of warehouse.
Cost Savings Achieved:
Reduction in budgeted employee strength by 20 staff - Dhs 250 K .Director / Warehouse Manager Cost - Dhs 450 k
Average recurring savings on inventory shortages - Dhs 500 k .Consolidation of snack food deliveries - Dhs 400 k
Reduction in promo packing and k
Liaising with departmental heads for yearly business plan.
Handling costing of Tenders and Projects.
Developing reports on asset utilisation.
Collating and analyzing information on market potential & competition
• Finalisation of Annual Accounts for Management and auditors approval.
Ensuring that deadlines are met for all PR related work of nearly 200 employees with immigration and labour departments.
Over see and supervise timely completion of Administration and maintenance work of company assets and flats maintained by the company. This involves extensive dealing with subcontractors and maintenance workers.
Highlights;
Effectively met the stringent PDO needs in Finance and system while servicing the training contract.
Successfully developed authority levels in the company to ensure smooth work flow.
Actively involved in creating the Personnel policies.
Actively involved with Executive Director in the Corporate mission and restructure exercise.
Controlling and administering credit including Lease, Hire-Purchase, Auto Loan, etc.
Managing Accounting Systems and Input Controls spanning a clientele of 10, 000 with disbursements exceeding USD 8 millions.
Handling funds mobilization for Inter Company, Brokers & Public; Risk Analysis and Bills Discounting
Managing sales accounting - MIS on Receivables, Consignment Stockist; cash management - Fund Flow Analysis, mobilisation & maintenance of public deposits and Excise / Sales Tax related matters
Leadership skills-conducted by DCM Corporate team. Central excise practice-conducted by MMA Madras. Management development programme on Motivation, Leadership, Communication, Interview Techniques, Time Management and Supervision Skills, etc. conducted by Tawoos at group level. Corporate Vision and Mission Planning exercise in NTI. Part of the team to obtain DQAP award for Federal Foods in 1997. Internal Auditor Quality Management Services at BVQI. HACCP Awareness Course at BVQI. Winner of Gopala natrajan Endowment prize at Collegiate level.