Office Adminstrator
Kemos Technical Services L.L.C.
Total years of experience :25 years, 9 Months
• Provide general administration and clerical support such as mailing, scanning, faxing, copying, etc. and support company operations.
• Update and maintain databases such as mailing lists, contact lists and client information.
• Conduct general office duties and assist in all general administrative activity, as instructed.
• Respond to queries and emails.
• Monitor all AMC Contracts which is nearing expiry date and request the Project Coordinator to review and prepare the Renewal contract and send to the Client on a timely basis.
• Maintain the record of all AMC contracts in both hard and soft copy.
• Preparing quotation as required by the client.
• Responsible for submitting weekly/monthly reports.
•Maintain a log of all work approved by the client for project progress and tracking purposes.
• Responsible for timely receipt of LPO from client and sending LPO to the subcontractor.
• Preparing all necessary documents for Assistant Finance invoicing.
• Sit on the reception desk during the specified working hours and attend all calls in a timely manner. Note the nature and type of customer calls and inform Operations Lead on the complaint.
•Perform other duties as maybe.
• Responsible to secure the environment of the items where it is located.
• Assist to maintain cleanliness and organization of the place, to ensure that all stocks are organized, properly stored and in good condition
• Responsible in monitoring and encoding of received materials from the Suppliers, material issued to production according to budget of materials.
• Responsible in requesting of materials needed in the Construction Site.
• Handling sales invoice for receiving and acknowledgement report for processing payment.
• Responsible in encoding, printing and monitoring of all transactions.
• Filing of all documents.
• Responsible in handling of petty cash.
• Coordinate with the superior for any problem / discrepancy encountered.
• Perform other duties as maybe.
• Update on-line database status of each buyer’s index/payment made.
• Coordinate with the superior or person in-charge for any discrepancy or problem encountered in the new system applied.
• Responsible for the execution of all quality-related actions of the project, and ensuring that they are performed properly according to pre-defined process and project requirements.
• Perform file inspection and accordance with project requirements and quality standards.
• Prepare inspection reports.
• Update on-line project status.
• Informs superior for any discrepancy or problem encountered while doing the assigned task.
• Ensures the job priorities are always followed.
• Ensure that all procedures, instructions and processes in the department are documented and being followed in conformance with the company’s quality system requirements.
• Ensure timely submission and completeness of reports required by the position.
• Performs the function of a Material Control Clerk as maybe assigned.
• Controls and monitors the movement of source documents within the production area.
• Ensures documents received and released are complete, properly labeled and controlled.
• Ensure the logs (i.e. source documents receipt / release logs, control logs, etc.) are always accurate and updates.
• Maintain files and stores source documents.
• Perform other duties as maybe.
• Coordinate with the QC Supervisor and Manager and other department personnel in report preparation.
• Responsible for the distribution and filing of all documents within the departments.
• Responsible for recording daily overtime and distribution of overtime, leave of absence and change of shift request.
• Responsible in preparing and distributing of Weekly and Monthly Yield Chart.
• Responsible in preparing Monthly Report (Houshin Kanri).
• Performed 5S checking once a week within the department.
• Performed other duties and responsibilities that maybe assigned from time to time depending on the necessity of the task.
Daily Activities
• Responsible in issuing Excuse Slip to students
• Prepared reports (Student Absences and Masteral Students).
• Prepared materials for Guidance Office activities.
Enrollment Period
• Responsible in preparing Individual Test Profile, Admission Slip, Questionnaire and Answer Sheet.
• Entertained all applicants and check if their requirements are complete.
• Scheduled and conducted interview of enrollees.
• Responsible in making list of summary of Computer Courses, Non-Computer Courses and Transferee students.
Campaign Period
• Prepared all documents, brochures and school campaign budget.
• Distributed survey forms and brochures to students.
• Summarized the result of the survey of each school.
Documentation