Accounts & Admin Assistant
Deaifis Advocates & Legal Consultants
Total years of experience :17 years, 5 Months
As an Accounts Assistant: 1. Generate and send out invoices. 2. Follow-up on, collect payments and issue receipt vouchers. 3. Monitor customer account details for non-payments and delayed payments. 4. Resolve payment discrepancies. 5. Generate age analysis. 6. Maintain accounts receivable customer files and records. 7. Refer overdue accounts to the General Accountant for write-offs or collections. 8. Prepare accounting adjustments when required. 9. Respond to client inquiries as required. 10. Preparing accounts receivable sub ledger and general ledger entries and reconciliations. 11. Prepare bank deposits. 12. Develop a recovery system and initiate collection efforts. 13. Communicate with customers via phone or email. 14. Coordinate with suppliers. 15. Preparing purchase request form and LPO. 16. Prepare cheque payments. 17. Prepare bank reconciliations. 18. Entering transactions in the Etqan software and generating monthly hour spent report. 19. Assist with annual budget preparation as required. 20. Assist the general accountant in the audit (preparing trial balance, financial statements and schedules to financial statements. 21. Recording of transactions in the Focus software (sales invoices, journal, receipts and payment vouchers) As an Admin Assistant cum Receptionist: 1. Managing the reception area, greet clients and let them meet with the respective consultant/ staff. 2. Receives calls and transfer it to the right extension/ staff 3. Receives and send fax messages and forward them to the right department. 4. Make outgoing calls for the office staff 5. Manages the office email, printing all necessary emails for filing. 6. Manages the clients' contact info database. 7. Manages all incoming and outgoing documents either hand delivered or by courier. 8. Assists all departments in filing client's documents/ correspondences. 9. To maintain properly the filing cabinets for all office files. 10. Coordinates with the third party IT technician in solving IT or technical problems. 11. Printing of attendance sheet in daily basis 12. Coordinates with the printing press company regarding office stationery. 13. Maintains the office calendar for appointments and meetings. 14. Data entry/typing 15. Travel management 16. ISO audit
1. Checking of stocks returns by outlet.
2. Checking of bad orders and destructions.
3. Checking of return slips.
4. Audit on Panel Accountability.
5. Encoding of collections/deposit slips vs passbook.
6. Monitoring of Employee's sales delivery order (SDO) and truckers shortages.
7. Warehouse physical inventory.
8. Checking of scrap sales.
9. Company assets inventory.
10. Sales monitoring of XTPSR/ BPSR.
11. Confirmation of overdue accounts and bounced cheuqes.
12. Confirmation of trade Deals, discounts, uncollected cash sales invoice and charge invoices.
13. Confirmation of PR deductions.
14. Promo confirmation and store checking.
15. Promotional equipments checking.
16. Special promo events (sampling) with marketing approval per event.
17. Rotational provincial branch visit.
18. Audit on Panel Stocks Accountability.
19. Audit on Branch Revolving Fund and Undeposited Collections.
20. Analysis of Collections with Bank Reconciliation.
21. Analysis of Bad Order Stocks and Destruction.
22. Delivery Return Slip Analysis.
23. Audit on Fixed Assets, Accountable Forms and Supplies.
1. Preparation of voucher entries (sales, receipts, payment and journal entries)
2. Posting to trial balance
3. Preparation of month end and year end financial statements (e.g. Balance sheet, Income statement, cash flow, stockholders equity and schedules to financial statements)
4. Bank reconciliation
5. Monitoring and preparation of weekly payment list and reconciliation of accounts payable with expenses and cash
6. Handling petty cash funds and disbursement
7. Preparation of sales invoices and reconciliation with revenue and accounts receivable schedule
8. Ensure that receivables and payables are recorded on a timely manner
9. Conduct monthly physical inventory
10. Assist the external auditor in financial audit
11. Bookkeeping
12. Payroll processing
13. Filing documents
14. Preparation of statutory dues (e.g. SSS, Philhealth and Pag-ibig) and tax reports to be submitted to the government
15. The company is basically doing an outsourcing, and we are handling clients and doing their accounting cycle
16. Other tasks assigned by the Department Manager or Partner