Senior Finance Officer
fhi360/ USAID - Foras Project (Erbil-Iraq)
Total years of experience :18 years, 2 Months
• Review vouchers for cash disbursements, with secondary approval from the Director of Finance and/or Chief of Party, related to procurement of goods and services; monthly payroll; employee benefits; and taxes (personnel, business, etc.), ensuring all necessary back-up documentation is verified, collected, and filed according to established operating principles and procedures.
• Review time sheets and payroll transactions for accuracy before approval by the Finance Director, and allocation of billable hours, holidays, leaves, payroll taxes and withholdings. Prepare and distribute the salaries.
• Review all transactions entered into QuickBook for proper allocation of billable expenses; proper booking of labor to the relevant labor categories.
• Assist in preparing the semimonthly financial reports to the Home Office with the assistance of the finance staff.
• Establish a financial filing system and regularly review the maintenance of this system by project finance staff.
• Assist the Director of Finance with monthly forecasting of operating costs and track projects costs as needed.
• Prepare and review mid-month and monthly bank reconciliations. Assist in preparing the necessary close out.
• Reconcile cash balance and safe cash count on a daily base.
• Assure the effective handling of treasury, and cash management functions for the unit and prepare cash reconciliation.
• Organize and scan the supporting documentation for sending to fhi360-Corporate.
• Review expense reports and assures the compliance with general ledger coding policy.
• Assist in preparing and updating the region budget tracking analysis.
• Prepare and perform additional tasks as required by Finance Director.
• Assist the finance and grants in the design, implement, evaluate and close-out of project grants.
• Provide technical assistance to the grants recipients.
• Maintain financial program monitoring, data gathering, compiling and filling systems for the grants program.
• Assist with the solicitation and advertising when applicable.
• Assisting the manager to work with the technical team to develop the project that may be presented to USAID for review and approval.
• Assist the manager with in the grants review progress.
• Assist in final negotiation, awards and executions.
• Coordinate with the program departments for grants funds transfers after reviewing of financial reports and ensure compliance with grant agreements.
• Grant Tracking and reporting.
• With the consultation of the manager provide guidance on the grants making process including perfuming a past performance review, conducting elements for pre-award survey (as required)
• Ensure all required documents/ paper work, certificate and forms has been completed, signed and filled.
• Others Tasks required by supervisors.
- Organizes and supervises all of the administrative activities (AD) and facilitates a smooth running of the Kurdistan office.
-Directs and coordinates the supportive activities for Kurdistan team with counterparts and other stakeholders.
-Performs administrative and follow-up tasks in supportto the Kurdistan team.
-Meets with senior managers to review office performance.
-Communicates with both project components and counterparts.
-Prepares and reviews operational reports and schedules to ensure accuracy and efficiency.
-Travels and meets with different KRG Offices as requested.
-Control the office budget and create financial projections for the program expenditures.
-Assists in arranging, coordinating and facilitating all logistical work for AD team meetings at Tarabot Erbil office and elsewhere.
-Establish and nurture effective professional relationships with the designated ministries.
-Manage Erbil Office in a way to facilitate all technical and administrative activities for various teams.
-Ensure full harmony and efficiency in work flow for the various teams.
-Coordinate with advisory Units' advisors to provide services to target ministries in field specified by the USAID proposal approved by KRG.
-Submit regular summary reports or each field visit to the targeted ministries.
-Meet all reporting requirements as stipulated by the Kurdistan Office Director as well as meet all USAID reporting requirements.
-Provide ad-hoc reports and presentations as requested by program superiors and USAID.
-Facilitate active communications and collaboration between various departments and management.
-Managed Cement Sales to ready mix concrete batch plants.
- Provided prices of all cement types in local area.
- Prepared survey regarding cements qualities, production and consumption.
- Prepared weekly and monthly reports of cement consumption and prices analysis.
- Prepared Weekly and monthly marketing report.
-Coordinate with HQ crew, Consultant companies, Contractors regarding ongoing projects.
-Checked company buildings for fire control and security systems.
- Prepared BOQ, designed plans for maintenance and rebuilding required.
-Prepare weekly reports for achievement.
-Developed facility requisition form and designed database to keep requests on tracking.
-Office Manager: provided telephone and receptionist services for the Diplomatic Presence in Kirkuk, greeted visitors/callers and refers to appropriate section/individual. Received and reviewed incoming correspondence for the Diplomatic Presence and refers to appropriate office/individual. Received and sorts mail. Managed the scheduling of the Conference Rooms. Maintained office supplies for the Diplomatic Presence. Performed escort duties for on base visitors and expedite badges issuance for on base visitors as needed. Performed duties as the Petty Cash Holder for the Diplomatic Presence in Kirkuk.
-Office Coordinator: coordinated with the U.S. Embassy Housing Office for visiting personnel, prepared and sent housing requests. Coordinates with Janitorial Services Supervisor ensuring services are provided in accordance with the Scope of Work (SOW). Coordinated in-country travel with Embassy Air.
-Motor Pool Duties: controlled the Diplomatic Presence Post vehicles; ensured they are properly dispatched, maintenance is kept up to date and monthly mileage reports are complete.
-Developed and maintained financial controls and systems for grantees.
- Developed project and institutional budgets in close cooperation with Grantees and field team.
- Produced and maintained financial narratives for inclusion in proposals led by technical team
- Maintained correspondence and contracts with donors and partner organizations;
- Maintained a database of current and prospective funders and a list of proposals and projects in various stages of negotiation;
- Developed work plans and internal performance indicators together with the program staff;
- Coordinated external financial auditing and financial reporting requirements either for grantees or for direct implementation projects.
-Procured and Managing and all the logistics requirements for direct implementation projects in Kirkuk.
-Prepared assessment and bill of quantity for any construction purpose through the projects.
ja
-Interpreted (for U.S Army teams ) from English to locally languages such as (Arabic, Kurdish & Turkmanish) & Vice versa.
-Translated documents & papers from Arabic, Kurdish to English & vice versa.
-Advised & help U.S Army teams to understanding & deals properly with Iraq cultures & traditions.
-Liaised & Arranged with Iraqi Police for patrolling & cooperation with U.S Force.
-Conducted with suspect vehicle or persons through collect information & inspection regarding with that Issues.
-Checked & Received Material requests from the department & searching for locally supplier.
-Identified new companies, suppliers & contractors and updated database accordingly.
-Sent Some Specified Materials request to be Supply from Sharja (from the main Company office in U.A.E) after checked it’s not available locally, or it may cost more than the accept price.
-Kept tracking & updated of Material Purchased
-Checked All Invoices & Materials received from related departments.
-filled in matrices & Analyze of bids.
-Liaised with security staffs & Maintaining Information about vehicles, temporary staffs and arrange passes approval for them.
-Prepared & arranged, contract, Variation order, Amendment agreement, confirmation letter for stuff & others.
-Translated Documents to English to review by foreign staffs.
-Improved the company tracking sheet for Material requests to Match the all the requirement & designed new forms according to new needs & situations.
-Arranged all Archive, Forms & documents for material requests & other type of contracts
-Others Tasks required by supervisors.
-Maintained database of materials prices based on local markets (material & labor) for different projects Type.
-identified new companies, suppliers & contractors and updates database accordingly.
-Maintained contractors database based on area, line of expertise, previous experience, & classification.
-Kept tracking of blacklist contractors.
-Conducted filed visits related to distribute and collection of bids.
-filled in matrices of bids.
-maintained files for bid selection and bids.
-Maintained & updated assets register in office.
-Translated Documents to English to review by foreign staffs.
-Designing 4 Databases by M.S Access for tracking, contractors & others.
-Arranged all Inventory sheets, Forms & documents for all IRD-Stuffs in Kirkuk & tagged it, & Distributed all
The non-sensitive’s to government’s directorate while handover the sensitive equipment’s to USAID.
-Others Tasks required by supervisors.
-Conducted the project as Site engineer by guide &supervising the staff.
-Managed Excavation, leveling & grading, shuttering & concrete pouring
-Draw sheet (for correction & variation item), made daily report, and scheduled the work according to time line.
-Managing & fixing survey work & calculate cut & fill amount & others.
-Conducted with all required test for materials.
-Conducted with Supervisors in order to reach better work progressive.
-Supervising sub-contractors works & Calculated the deserved payments.
-Managed the project, by provide the project with required staff included engineers, surveyors, foremen, labours, contractors & others
- Arranged & draw new sheet for correction, change in items, variation order, & preparing BOQ & payments.
-Prepared time scheduling (work progressing) & made sampled test for materials & additives.
-Checked the shutter dimension & leveling pre pouring all the necessary bracing & other required.
-Managed all poured concrete by made required test & homogenous vibrate required.
-Prepared all deserved payment for subcontractors & others staffs.
-Conducted with supervisors, designers & others consultants in order to reach better work progressive.
-Prepared daily report & required time sheets for all staff & labour.
-Managing & fixing survey works by assist survey team with personal fields assist & support, & transfer all data to sheets & made all necessary profile & sketch.
-Supervised &checked the implementation of each items were going according to the plan, drawing & engineering specification.
-Checked dimensions & fitness of shuttering process & supervised all concrete pouring & take cube samples for test.
-Reported sequence daily report, advised contractors, foremen and worker
-Assisted & fixed survey work.
-Cared & guided the site safety plan
-Assisted in manage & Prepared sheets & drawing for the projects, those sheets contains (plan of the land, geographical environment, Master plan, unit house plan, & the structural design of each unit.
-Prepared priced Bill of Quantity & arranged all the deals with the related ministry & designers.
-Prepared regulate contract for sub contracts.
-Managed & formed the last checked daily report for the projects.
-Checked profile & the proposed design for each sectors & zone.
-Submitted the sheets, work progresses, any farther change in design for final approve.
-Designed Database for work progress scheduling.
-Prepared & approved the site safety plan.
-Designed couple of related green land & modeling the project with 3 Dimension Program.
-Prepared sheets & drawing, Bill of Quantity for the projects,
-Provided all necessary staff & equipment for complete the project.
-Survey work & checked all the shuttering process, concrete pouring, tiles work, final rendering, electrical work.
-Prepared all necessary sheets, completion form & other documents for final receiving & handed over to the beneficiaries.
advised & guided labours, skilled labours, foremen, carpenters, Ironers, Casting Labours
-Survey work & checked all the shuttering process, concrete pouring.
-Prepared daily report & daily implemented work.
Rank: 8th of 82