Finance Associate
United Nations Development Programme
Total years of experience :9 years, 11 Months
Monitoring the expenditures forecast, review reports received from the NGO and ensure that payments are processed expeditiously and in compliance with UNDP rules and regulations.
Create a Master table (database) to include all the projects details under the CHF/DCPSF funds as per the allocations letters.
Process vouchers for NGOs/UN Agencies and all other accounting requirements.
Handle efficiently daily correspondence including record-keeping and management of any incoming & outgoing postal and electronic mail addressed to the unit and/or individuals.
Monitor payment requests, obtain necessary clearances and ensure payments are effected promptly.
Analyse technical issues related to UNDP’s ERP to find a solution.
Country office Focal point for uploading the data in UNDP’s global system.
Ensures administration of budgets and functioning of the optimal cost-recovery system.
Process vouchers, petty cash replenishment, and all other accounting requirements.
Handle efficiently daily correspondence including record-keeping and management of any incoming & outgoing postal and electronic mail addressed to the unit and/or individuals.
Assist in the monitoring of expenditures forecast, review reports received from the NGO and ensure that payments are processed expeditiously and in compliance with UNDP rules and regulations.
Maintain a well-organized filing system of all financial documents and prepare these for eventual audits.
Monitor payment requests, obtain necessary clearances and ensure payments are effected promptly.
Facilitation of knowledge building and knowledge sharing, organization by training for the operations/ projects staff on Finance issues, synthesis of lessons learnt and best practices in Finance, and sound contributions to knowledge networks and communities of practice.
Supporting the unit for organization of training activities and any other internal and external event by (e.g. workshops and conferences) supplying logistical and secretarial support including in preparatory phases.
Working with the relevant colleagues to foster linkages among recipient organizations for sharing best practices and lesson learned.
Prepares UNIDO office budget, mid-term review of the budget and end of the year budget assessment report and the budgetary requirements of the next year.
Makes international and local travel arrangements of UNIDO Representative (UR), file back-to-office mission reports, and facilitate follow-up activities.
Maintains inventory of office stationery, and advise the UR on transfer of title of properties to counterparts.
Analyzing expenditures and providing Financial Administrator with regular statements of expenditures of the petty cash;
Receive and review all invoices from vendors, travel claims, salaries etc, ensuring the completeness and correctness of all documentations
Assisting in processing correspondence of the office; Organizing and maintaining files and documents; providing clerical and research assistance to the supervisor.
Typing communications, project documents, reports and other documents as well as assisting in organizing and maintaining the library of the office.
Establishing effective personal relationships with federal, state and local agencies and authorities, legal personnel and the general public.
Provide secretarial, research and clerical assistant to the manager.
Prepare power point presentation for the manager and typing reports.
Progress reports, weekly billings and billing reports. Reconcile account issues, working with Accounting, and appropriate customer contacts.
Customer relations, including customer communications, working with client contacts to facilitate procurement of services, maintenance, and creating ad hoc reports for the customer