Business Development Assistant at UNOPS
United Nations Office for Project Services
مجموع سنوات الخبرة :13 years, 10 أشهر
• Since October 2006 till December 2013: Business Development Associate at UNOPS (United Nations Office for Project Services) Tunisia Office
Main Responsibilities:
Management:
Ensure effective and efficient implementation of the Business Development and Reporting/Monitoring and Evaluation and programme activities;
Assist in the drafting of all key bidding documents, project reports, monitoring and evaluation reports, narrative and financial reports and key documents for programme to be assessed and reviewed by the Project Managers;
Assist in partners survey activities;
Prepare charts, tables and power point presentations utilizing graphic software to reflect current and future business development and programme activities;
Design and maintain a tracking system for reporting requirements for each approved project/programmeː type of reports and due time, milestones for invoicing and due date, and actual date of submission;
Design monitoring and evaluation templates, enter data for programmatic and financial targets and results achieved for specific period for each approved project/programme and ensure that monitoring and evaluation reports are submitted on time;
Assist in the research of international and local market for bidding opportunities;
Draft project communications, documentation, reports, and contracts; check documents for accuracy and compliance with UN format and style;
Provide legal translation MOU, MOA, Agreements, contracts (Arabic, French and English);
Proofreading and editing final translated versions for procurement, finance, bidding, project management documents for UNOPS regional offices and HQ and publish them in the internet and intranet as official references;
Draft, prepare and translate Results Based Reporting to be checked with the head of office for finalization;
Prepare and translate success stories related to UNOPS projects and publish it in UN websites and newsletters;
Update of UNOPS website and Intranet and translate it into English and Arabic;
Seek and apply knowledge, information, and best practices from within and outside UNOPS; and
Assist with interpretation services for visiting donors and implementers as required.
Preparing training material for start-up workshops;
Assist the Manager to finalize the conformed copy of the Aide-Memoire and dispatching it to the relevant people;
Update project's disbursement data and check Withdrawal Applications for compliance with Loan Agreement;
Establish Working files for new projects and maintain operational control. Ensure timely dispatch, collating and distribution of correspondence;
Financial and administrative Tasks:
Assist the finance department in planning budgets for new projects in compliance with UNOPS Financial Rules and Regulations;
Create the proposal, the project, COA and the related budget in ATLAS in line with UNOPS Pricing Policy;
Set-up the project in the LEAD system from the pre-engagement phase till the finalization while ensuring the follow-up in term of budget, operations and activities;
Assist in issuing budget revision in ATLAS and ensure the Commitment Control with the RFMO;
Train new colleagues on the module PO, Vendor, Voucher, Proposal, Budget and Receivables in ATLAS;
Establish and maintain working files for portfolio;
Keeps updated working chrono file, if necessary and respond to enquiries on matters related to projects to the extent possible;
Liaise with registry on faxes, photocopying and dispatch of mail. Assist in maintaining the office LAN system on matters pertaining to the Manager, such as database on mission schedules, reports and status of audit reports;
Use computer applications for the preparation of all correspondence, reports, charts, tables and graphs.
• January 2000-November 2003: Administrative Officer in STAR (Insurance Agency)
Develop communications and information strategy and carry out communications activities to promote and share information about the agency;
Integrate STAR's knowledge management policy into internal and external communications strategy and assist in making knowledge and information available for learning;
Support communications and public information plan of the agency.
Prepare and Design range of communication materials in order to sell the agency's products;
Help clients choose insurance policies that suit their needs;
Sell life, property, casualty, health, automotive, or other types of insurance;
Obtain information from insured or designated persons for purpose of settling claim with insurance carrier;
-Assist in reviewing individual applications for insurance to evaluate degree of risk involved and determine acceptance of applications;
• January 2004-Sep 2005: Legal Office Assistant
Main task: Interpret and translate to foreign clients during conferences and meetings
Serve as a liaison between district support and attorney staff; other public defender districts' staff; law enforcement agencies, and county and state agencies.
Prepare and handle materials (file folders; books, documents, mail; case records; etc.) for filing, storage, shelving, distribution or destruction; maintain supplies and inventory.
Prepare various legal documents from oral instruction or following standard procedures;
Input, retrieve and modify information and data stored in computerized systems; assist other users with problems associated with computerized systems and programs.
Screen, relay and respond to a broad range of requests for information; explain a variety of requirements, policies and procedures regarding services to public and other staff.
Act as receptionist answering incoming calls, take messages and greet visitors;
Provide simultaneous translation for foreign customers (British, Swiss, German, French, Maltese, Japanese and Chinese) seeking to launch enterprises in Tunis;
Translate, proofread and synchronize translated documents (legal, marketing, commercial, scientific documents);
Keep track of all the translated documents and files.
Bachelor Degree in the English Linguistics and theories of Translation (Manouba University, Tunis, Tunisia)
Baccalaureate of Arts (High School El Wardia, Tunis, Tunisia)
CERTIFICATE IPSAS﴾ International Public Standard Accounting System﴿ UN Safety and Security (Basics and Advanced) UN Induction
UN Certificate for Prevention of Harassment, Sexual Harassment and Abuse of Authority in the Workplace OTHER COMPENTENCIES Knowledge of International organization terminologies: UN System, AfDB, World Band, International Financial Institutions, European Union, International Fund of Agricultural Development, Global Fund and Trust Fund. Wide knowledge of Arabic dialects (Moroccan, Algerian, Sudanese, Mauritanian, Libyan, Jordanian, Lebanese, Iraqi, Syrian, Egyptian, Yemini and Saudi)