Assistant HR Manager
ARTOC Group
Total years of experience :12 years, 5 Months
• Manages the recruitment function in coordination with Group managers to ensure timely hiring
• Performs timely sourcing and screening for candidates according to each vacancy’s requirements
• Creates and verifies completion of all related hiring documents per each new hire to be handed over to the archiving right after start date
• Prepares periodical and ad-hoc reports describing recruitment situation
• Updates ARTOC Group organization charts based on restructuring, hiring and resignation reports
• Provides consultation to Group managers in the process of creating or editing job descriptions and/or objective papers
• Follows-up on completion of employees’ monthly objective papers and performance appraisal reports
• Conducts new hires orientation program as required
• Prepare Social insurance forms ( 1, 2, 6 ) as required
• Implements ad-hoc related HR projects as instructed by direct manager
• Performs regular checks on Daily Activity Reports in terms of consistency with employees missions and departure and arrivals times
• Prepares and submits Daily Activity Reports
• Performs other relevant duties as assigned by the Group HR Manager
(Responsible for the full employee life cycle from recruitment, induction to exit, and for providing full administrative support to the HR Manager, Also involved in the day to day-to-day running of the HR office).
• Filing and archiving active employee’s files and resigned employees according to archiving system.
• Searching and sourcing qualified calibers for open positions.
• Updating the Group Organization Chart.
• Maintaining personnel files and records through accurate filing and updating to ensure completion and accuracy of employees’ records
• Administering HRIS to record edit and update all employees’ relevant data.
• Creating new hires ID cards according to the Group’s policies and procedures.
• Preparing accurate daily attendance reports (that includes, lateness, absenteeism, vacations, emergency leaves, business trips...etc) based on time management software and in coordination with responsible administrators in different company premises.
• Preparing monthly attendance report for the entire Group to be sent to Finance.
• Arranging appointments when required.
• Create CV summaries of short listed candidates.
(Responsible for the full employee life cycle from recruitment, induction to exit, and for providing full administrative support to the HR Manager, Also involved in the day to day-to-day running of the HR office)
Recruitment & Hiring Process:
• Ensuring the department complies with all recruitment Policies, Laws, and Regulations.
• Writing up professional job adverts.
• Build CV Bank: classify and screen CVs/Applications in order to build candidate pools and store in database.
• Reviewing & filtering CVs then performing telephone call for interview.
• Having in depth conversations with candidates face to face.
• Preparing Job offer for the acceptance candidates.
• Conducting new hires professional orientation & training organized with all departments.
• Preparing and issuing employment contracts to new employees.
• Responsible of all the Contracts Renewal procedures.
• Maintains personnel files in compliance with applicable requirements.
• Handling all documentations required Resignation and the termination process.
• Conduct exit interview with the resigned employees.
Performance & Appraisal:
• Setting performance standards and monitoring the performance of the employees.
• Conduct Quarterly performance appraisal for the staff & spread new objectives for the next quarter.
• Preparing Annually reports for Recruitment & employee`s appraisals.
Attendance & Vacations:
• Follows-up daily, weekly and monthly attendance sheet according to attendance cards.
• Keeps vacation balance system by following up vacations, Excuses of employees.
• Creating Monthly Report for the employee’s attendance & deductions from salary.
• Processed payroll information in accurate and timely manner.
Compensation & Benefits:
• Applying Employee of the month policy & its benefits.
• Apply compensation & benefits plan for the employees .
• Responsible for the Staff Monthly training session according to their needs.
Organization Development:
• Participate in the company yearly plan.
• Inform all the employees with all new policies & its procedures.
• Create & update company organization charts with the new changes.
82.5% / Very Good grade