Procurement & Contracts Executive
City Group Co. KSCP
Total years of experience :10 years, 2 Months
Contract management includes Organizing and timely renewal of maintenance, service, and procurement contracts in accordance with departmental requirements and working with them to prepare annual contracts that meet their needs.
Maintain accurate and up-to-date contract records and documentation.
Continuous Development to Search for Better and More Suppliers Which Compatible to The Company Needs.
Review and analyze purchase requisitions, ensuring accuracy and completeness.
Understand the departments’ requirements, obtain a price quote from multiple sources, and compare between them.
Preparing RFQ and RFP and reviewing it with the requester's department, confirming the requirements, scope of work and specifications, and distributing it to potential vendors,
Negotiating prices and payment terms in accordance with the company’s policy while ensuring cost efficiency and maintaining quality standards.
Creating purchase orders, sending them to vendors, and ensuring that goods and services deliver on schedule.
Receiving, auditing, reviewing invoices and submitting them to Finance Dept for processing.
Communicating with Clearance Agencies to Clear and release the automotive spare parts shipments.
Handling Correspondences Between the Company and Suppliers.
Coordinate and handle all requests from the Operations Department (City link, Go City) concerning the projects of their clients (e.g., car rentals, training courses, fleet branding).
Responsibility for communicating with car rental companies relating to rental contracts, including invoices, accidents, traffic violations, renewal, termination of contracts and clearance.
Job description:
- Coordination and following up with departments heads for day-to-day activities.
-Handling correspondence and typing official letters.
-Preparation requests and purchase orders (local & Foreign) with following -up.
-Responsible of following all export and preparing shipping documents for getting EPA and chamber of commerce approvals for supplying chemicals at abroad (GCC, Egypt, etc…).
-Arranging for supplying chemicals materials at local market.
-Preparation the entry permits for staff and equipment’s for the Ministry of Electricity & Water stations.
-Receive and handling orders and arrival documents of shipments.
-Preparation all paper work of bank transfer such as (letter of Guarantee, Telex Transfer (TT), and Letter of Credit (L/C)).
-Preparation and submitting offers and quotation to clients.
-Sending official mails (Internet & outlook).
-Preparation and filling tenders form and documents.
-Filing & Documentation.
-Well in dealing with customers.
Job description:
- Staffing process (Recruitment, selections, training).
- Providing employee’s services.
- Posting job advertising, organizing resumes and job applications.
- Open a new employee files and maintain personnel records.
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