Assistant to CEO for EMME Countries
Saint-Gobain
Total years of experience :15 years, 0 Months
- Devise/maintain office systems, including data management and filing
- Arrange travel, visas and accommodation, and registration in events for the CEO
- Organize, attend meetings, take note and prepare minutes.
- Collate & file CEO travel expenses
- Screen phone calls, enquiries and requests, and handle them when appropriate
- Meet and greet visitors at all levels of seniority
- Organize and Maintain diaries and make appointments, often controlling access to the CEO
- Remind the CEO of important tasks and deadlines
- Deal with incoming email, faxes and post, often corresponding on behalf of the CEO
- Carry out background research and present findings
- Type, compile and prepare documents, briefing papers, reports, newsletters, presentations, correspondences in Arabic, English and French.
- Draft and implement new policies and procedures
- Work closely with the HR team in organising internal and external trainings and workshops
- Ensure all HR forms are developed, updated and maintained upon quality standards
- Ensure proper implementation of work processes, policies and procedures
- Assisting with the Employees Performance Evaluations
- Initializing and implementing the Recruitment Process including creating new JDs, posting Jobs, filtering resumes, interviewing, shortlisting and reference checking.
- Coordinate with all departments on latest activities, projects, and events.
- Deal with work-related problems, employee concerns, conflicts and grievances, and investigate the situation to resolve the issues by determining appropriate actions, with management’s approval
- Coordinate with the HRM for implementing disciplinary actions according to Lebanese Labor Law and internal regulations
- Lead, plan and coordinate events like Christmas (gifts, cards, decoration) and other special occasions (Father’s day, Mother’s day, Labor’s day)
- Updating the GM on status of issues before scheduled meetings
- Acting as A liaison between the GM & HODs and reporting to the Chairman while he is abroad on business trips
- Provide a strong link between the GM office and other departments within the company, and between the company and external parties, as a representative of the GM office in dealings with both internal and external communications
- Cooperate with co-workers to maintain a friendly environment and proper interaction within the GM office
- Prioritize tasks and setting schedules for the GM. Responsible for daily briefings and calendar management, arrange and participate in board meetings, HODs Meeting and take minutes, and follow-up correspondence, plan high-level events and travel arrangement
- Conduct research, analyze and interpret information, problems and proposals to ensure objective and complete information is provided to the GM Office for decision making.
- Compose correspondence, content materials, and news releases which often require an understanding of industry-specific subject matter, company standards and procedural guidelines.
- Work with and manage sensitive and confidential information with discretion
- Maintain all GM files along with other corporate files, contracts and NDAs
- Provide organizational and logistical support for the GM to assist him in the successful accomplishment of his various responsibilities for organizations in which he is involved inside and outside the Group
- Prepare the GM’s schedule for business meetings, & visits for his abroad business trips
- Perform all necessary actions to prepare for, arrange and organize external meetings, engagements, conferences participation and making travel arrangements for the GM
- Anticipate, plan and perform required organizational duties to ensure the professional, efficient and effective fulfilment of the GM’s office objectives
- Control and manage paper flow into the GM’s office. This includes reading all incoming correspondences, drafting or preparing final responses to correspondence (independently or as directed by the GM), presenting and discussing important correspondence with the GM, determining which correspondence should or may be handled by HODS or staffs, and generally ensuring that all correspondences received in the GM’s office are responded to in a timely and effective manner
Sociology & Economics Teacher for Grade 10 and 11
Sociology & Economics Teacher for Grade 10 and 11
Order the windows' display materials for mono brand boutiques
Order visual merchandising tools and manuals for the shops
Inform the shops managers of the visits of the visual merchandising team
Control the visual merchandising in the shops following the company's guidelines
Follow up on shops' maintenance (Painting, electricity, AC system, Pest control, security System, renovations....)
Ensures the adequate music in the shops
Follow up on the alarm system and doors
Follow up on the camera system
Follow up on the BMS
Check on the server room maintenance
Make sure that the ISO requirements are implemented in the company
Represent the management during the BSI audits
Control the logistic part of all events
Torture Prevention and Monitoring in Lebanon: Project implemented by ALEF In partnership with IKV Pax Christi and Funded by the European Union
Community Mobilization: (3 sets of trainings of 8 days each)
o Assist the project officer in updating the list of NGOs and maintaining contact with all the relevant parties
o Prepare all the logistical aspects of the trainings (photocopying, name tags, training files
o Monitor the training sessions and take notes, to be used in the evaluation sessions
Reporting: (Practical Guide and Report on Torture)
o Assist the project officer in getting offers for the translation and editing of the practical guide and the Report on Torture
o Assist the project officer in preparing the mailing list of the people to receive the practical guide and the Report on Torture
o Prepare all the logistical aspects of sending the practical guide and the report on Torture to the relevant parties (preparing the packages, contacting the mailing company)
Advocacy:
o Assist the project officer in organizing all meetings’ aspects of the working group
o Carry on any follow up work or logistical tasks for the working group
o Assist in preparing the necessary materials for the advocacy meetings
o Organize the logistics of the advocacy visits (abroad)