Reena Prajapati

Key Responsibilities:

• Shortlist candidates as per the requirement of the positions & assist in selection process
• Ensure all new employees receive an induction into the organization.
• Assist the HR Manager with the development of HR policies, procedures and systems.
• Make recommendations where appropriate regarding improvements to existing policies, procedures and systems.
• Provide advice to managers and employees regarding HR issues.
• Perform any other tasks as directed by the HR Manager.
• Actively participated in the SAP ERP implementation project for HR module by providing relevant information for HR module in each and every Phase of the implementation.
• Managed project phases and advised consultants in identifying potential areas of risk and exposure in developing HR module; worked with ERP consultants in assisting them to draft HR processes & Procedure manuals to ensure overall compliance at par with preset Organizational Goals & expectations.
• Successfully completed SAP - HR module implementation as per the set schedule by ensuring complete internal HR process requirements in SAP- HR module.
• Keeping track of SAP HR module, highlighting & escalating in case of any gaps or issues/errors to streamline the set processes.
• Assisting in preparing budgetary reports for new Man-Power Requirements (MPR)
• Administration responsibilities included assisting in budget calculations, preparation of management reports, issuing letters to Banks, Embassies and Government departments for Employees and Agents in the region.
• Day to day employee record management in ERP & employees personal file.
•Keeping record of benefit payments (Insurance, Gratuity, air ticket, increment & allowances)
• Leave application, Checking status of leave of employees and update
•Keeping record of Promotions and Increments and issuing relative letters.
•Assisting HR Manager in Group Life & Medical Insurance and Claims
• Submit Accident claims to Insurance Company and follow up with Invoice
•Maintaining HR OPEX in a systematic manner.
• Preparing monthly payroll through SAP, forwarding details to Finance for final posting & uploading Salaries for the month on timely basis.
• Providing month/yr end reports to HR & Finance concerned from system data.
•Creating & ordering purchase requisitions.
•Creating & maintaining various invoices related to HR & Admin cost centers

Achievements at United Foods Company

• Letter of Appreciation for successful completion of SAP implementation project
• Monetary reward for SAP project completion on stipulated time.

Life Healthcare Group as a HR Executive- Sep 2011 to till date

ROLE: To manage overall recruitment process i.e. local recruitments as well as overseas recruitment drives right from screening profiles to joining formalities. Also responsible for maintaining staff performance database as well as handle other day to day process which includes coordination with various departments like Finance/Admin/PRO for HR related activities.


Key Responsibilities:
• Responsible for the control and management of pre and post recruitment activities such as screen incoming application forms and resumes, liaise with recruitment agencies, arrange interviews, preparing offer letters and contracts, reference checks, work permit application and manage vacancy list as well as facility management.
• Ensure that all open positions are closed as per the pre decided timelines
• Prepare internal and external job advertisements, web postings, specifications for external recruitment agencies and other materials in accordance with the organisation's recruitment standards and business needs so that potential job applicants have the information they need to decide whether, and how to, apply for a vacant position.
• Represent the organization at job fairs and other recruitment venues so that potential candidates have an opportunity to learn about the organization and its recruitment activities.
• Respond to enquiries from candidates, managers and external recruitment agencies about the organisation's recruitment activities and about the status of job vacancies so that interested parties are kept informed without compromising the organisation's standards of privacy and confidentiality.
• Contact candidates, arrange interview times and develop appropriate interview questions in collaboration with department heads so that interviews are conducted efficiently and equitably.
• Provide feedback to unsuccessful candidates based on the job's pre-established selection criteria and the organisation's recruitment policies.
• Conduct employee orientation/induction and introductory training so that new employees are quickly integrated into the organization.
• Manage joining formalities for colleagues and facilitate paperwork and administration processes
• Carrying out other including correspondences (e.g. HR memorandum, warning letter, termination letter, etc.); employment details letters (e.g. bank letters, salary certificate, etc.), new visa applications and renewals of labor & immigration, visit & transit visas across the organization.
• Attend to all employees' queries, concerns & complaints and carry out the necessary actions as well as to provide them information regarding HR rules & procedures. To process all salary changes for Increment, advances, loans, house rent allowance and deductions
• Monitor the performance of new employees through the probationary performance review process
• To generate reports for various departments when requested by department heads for management review.
• Assist in the development and implementation of the process of salary increments
• Advising respective Managers and staffs on company policies, rules and procedures for better functioning of the organization.
• Responds to questions from staffs regarding payroll and assists in resolving related problems.
• Coordinating with admin, finance, other related departments, and external agencies for smooth functioning of HR services across the organization.

Max Retail LLC. - Landmark Group (1 year) as HR Assistant - Duration: Aug '09 to Aug 10

ROLE: To manage HR related activities of 600 employees which included responsibilities like handling overall joining formalities, staff employment Visa application, Visa expiry notifications, Visa renewal process. Was also responsible for maintaining staff leaves records, staff performance database as well as handle other day to day processes which included coordination with various departments like Finance, Sales and Corporate HR Department.

Key Responsibilities: • Responsible for End to End Recruitment Process, Joining Formalities and Induction
• Process leaves, benefits, termination and payroll paperwork and ensuring 100% compliance with various laws and regulatory mandates and answering management/ staff queries.
• Updating and managing company's Oracle HRMS database that provided a single-source employee information database used extensively by HR department and senior executives.
• Responsible for the creation of electronic card system for all the employees which is developed by the Central Bank of UAE, in compliance with the Wages Protection System of UAE Ministry of Labor
• Maintain of all aspects of staff performance; performance evaluation, progressive discipline, mediation of staff disputes and grievance procedures in accordance with state and federal laws.
• Work closely with the Finance manager and the officer for payroll, invoice submission, WPS compliance
• Prepare various weekly, monthly and yearly reports for the Senior Retail Manager
• Established training programs for staff in regard to all aspects of workplace performance and professional development.
• To assist with the administrative duties of the appraisal and salary review process
• Assist the HR Manager with research and other special projects.
• Assisted group Exec assistants and managers with e-forms and other HR practices.
• Take an active role in creating a safe and healthy work environment.


Achievements at Max- Landmark: • Was selected as Best Employee of the month - April 2010, for single handedly handling all the HR related processes of 65 new recruits in a month as well as ensuring smooth running of all other Administrative processes i.e. communication, supplier and office management.
• Led major overhaul of HR filing system that improved record organization and restored full legal compliance
• Rectified haphazard leave records of 600 employees and benefits by coordinating with each employee's department head, payroll team and other finance staff.
• Prepared formula based excel file for maintaining staff's VISA details and ensure each staff is notified within the agreed timelines for VISA renewal.
• Appreciated by Senior Training Manager & HR Manager for the prompt processing of territory trainings and making it simpler with pace and clarity of data.


TeamLease Services Pvt Ltd (2 years 3 months) as National HR Coordinator

ROLE: Responsible for all the major business related co-ordination for 9 locations across India which includes responsibilities like handling of important reports, staff performance data, client database, staff monthly & yearly awards, arranging monthly & yearly reviews, arranging for conference calls across locations as & when required, impart trainings when required to resolve reports accuracy & co- ordination related issues, etc.

Key Responsibilities: • To co-ordinate for important weekly, monthly, quarterly & yearly reports & MIS across locations.
• To monitor daily activities, updating Monthly Targets, verifying Processes & preparing various performance reports for the SBU.
• Handling client's database and ensuring client's terms are in place.
• Monitor staff performance & provide timely feedback to the SBU head.
• Preparing performance reports for the SBU and declaring the monthly & yearly Awards.
• To monitor accuracy of operational activities like Raising Bills, Collections, Reports & MIS.
• Coordinating between different locations for sharing information on any new process or policy updated by the Finance, Billing or Accounts team.
• Coordinating and verifying reports with Finance, Billing, and HR & Accounts team.
• To undertake complete responsibility of all the processes and ensuring the efficiency of the same.
• Ensure team functioning as per the set guidelines of the company.
• Have to make sure that all the problems related to internal policies and processes are dealt effectively.
• To follow up with respective team leads for ensuring collections are on time for all the invoices raised.
• Promoting accuracy, attention to detail and improving Turn-Around Time of all the processes.
• Ensuring relevant data is sent to HR, like internal new recruits, transfers etc.
• Taking responsibility of all the data shared by the teams.
• Delivering results when confronted with major responsibilities and limited resources.

Achievements at Teamlease: • Award Winner for Pan India as a Best Coordinator.
• Winner of Performance Appreciation Trip to Malaysia.
• Have traveled to Bangalore - Teamlease head office to resolve issues regarding the o/s (Rs. 30 Lacs) with the Accounts team. Also been part of the Quarterly Reviews at Bangalore.
• Have got the opportunity to travel overseas to Bangkok for the Annual Review meet of the Perm Staffing unit.


Team Hr Services Ltd - A Randstad Company (9 months- India) as Lead Generation Executive

ROLE: Responsible for maintaining overall client database and work as a business development executive.

Key Responsibilities: • Enhance company's business with the help of new tie-ups.
• To authenticate & maintain Client's database.
• To provide client with the reports & other details as per the set norms.


Extra curricular activities/ Interests:
• Listening music, sketching, playing badminton, reading novels.
• Participated in painting competition in Bhavans College - Chowpatty. Won 3rd prize
• Participated in college festival of Jai Hind College in treasure hunt.
• Participated in organizing college management festival- "Dhrishti" as a Creative Committee Member.