Executive Secretary
Confidential
Total years of experience :9 years, 8 Months
• Managing Diary Schedule and fixing appointments
• Take care of required documentation for visa process (work permit, visit visas) for hired expatriates and their families.
• Schedule staff visa, medical coordinating with internal and external departments. Collect, organize necessary documents and respond to respective staff queries.
• Take care of trade license renewals as well as vehicle and company property renewals.
• Preparing Minutes of Meeting and respective follow-ups
• Coordinate for programs, services, projects and external offers
• Monitoring general office supplies inventory, placing orders, process invoices, review and approve purchasing and payment documentation, track and process expense claims
• Preparing and monitoring roster/shift schedules and working of office boys and drivers
• Calendar management, assigning board rooms, planning and providing necessary requirements and support for meetings
• Preparing general correspondences, memorandum, reports, schedules, purchase orders, charts, presentations, contracts, MOUs and other materials from rough draft, copy, marginal notes and records
• Handling event management and complete travel portfolio for staff members traveling worldwide and group bookings for company guests, dealers and distributor meet including budgeting, ticketing, hotel booking, international visa, transfers, diary management and excursions, travel insurance, currencies and other travel related needs
• Assisting HR including scrutiny of resumes, follow recruitment protocols, negotiations, prepared offer letters and facilitated joining formalities of new hires
• Arranging necessary approvals on interoffice documents and updating policies
• Maintaining confidentiality
Handling event management and complete travel portfolio for staff members traveling worldwide
and group bookings for company guests, dealers and distributor meet including budgeting, ticketing,
hotel booking, international visa, transfers, diary management and excursions, travel insurance,
currencies and other travel related needs
* Assisting HR including scrutiny of resumes, follow recruitment protocols, negotiations, prepared
offer letters and facilitated joining formalities of new hires
* Arranging necessary approvals on interoffice documents and updating policies
* Maintaining confidentiality
* Provided general support to the Executive Management team
* Calendar management, booking and confirming appointments
* Booked flights, created travel itineraries, general travel arrangements including international visas
* Prepared minutes of meeting and distribution to senior staff
* Prepared reports, spreadsheets, documents and presentations utilizing the MS Office
* Assisted with special projects as assigned
* Provided general support to the Executive Management team
* Calendar management, booking and confirming appointments
* Booked flights, created travel itineraries, general travel arrangements including international visas
* Prepared minutes of meeting and distribution to senior staff
* Prepared reports, spreadsheets, documents and presentations utilizing the MS Office
* Assisted with special projects as assigned