Senior Document Controller
Central Circle Company
Total years of experience :20 years, 6 Months
• Prepare the transmittals - (Transmittals includes - List of Contents - Previous Approvals - Company Profile - ISO/CE/…etc Cerrtifications/ Letter of Appointment - Registrations with Minisrty (CMS, Ithimathoukiya, Ministry of Commerce and Industry), Reference List - Recommended / Listed Vendors in the contract……….etc)
• Verify the transmittals as per checklist
• Enter in the LOG ( Softcopy copy submitting through Aconex and handing over sets of hardcopy to the contractor/concerned company)
• MST (Technical Data)
• Sample Submission ….etc
• Typing letters (Receiving the letters (Softcopy copy through Aconex and hardcopy from the contractor/concerned company)
• Receiving Letters/all Correspondences like Transmittals, Drawings…etc from the contractor/concerned company.
• Coordinate with sub-contractors, team members…etc
Job Description:- Organize and archive documents like Scanning Documents, Copying Documents. Physically or electronically filing documents, Organizing documents and ensuring documents are saved. Retrieval documents either as directed by employees or clients. Records & receives the request system, logs the request in database (either .xlsx/system) and then provide their request. Abiity to do the needful efficiently and quickly data retrieve documents and data when needed. Often must edit/recheck/review documents. Request with other staff proper way to create or fill out company & documents. Excellent and able to handle multitask. Attention to detail and reliability. Proficient in computer programs such as word processors spread sheet programs and database systems. Basic analytical experience, proficient typing skills, Data organizations and storage skills. Created and implemented the RFI process within the project. Prepared employee time sheets and expense reports for contract employers. Responsible for all invoicing to and from clients and vendors. Utilize document management software Aconex, Codebook, Revit....etc. Prepare and manage purchase orders to meet audit requirements. Prepare and manage transmittals to upload in Aconex. Cross reference of all project tags on drawings and in documents (Submittals like RSA, MST....etc).
Working in Furniture Section.
Scheduling the meeting with Customer, Meet the customer and introduce about the company's profile and service....etc,
Enquiry - Quotation - Confirmation - Introducing the Shipping Agent/Giving Shipping details to the customer on the basis of FOB/Ex-Works/CIF...etc.
Sending Enquiry - Quotation - Arranging Shipments - Clearance - Delivery ....etc
Daily Routine of Work (Briefly in Logistics Field)
* Receiving Enquiry (Air/Sea) from customer
* Requesting (Air/Sea) rate from the agent for that particular region (Country)
* Prepare quotation
* After achieving the shipment co-ordinate with the agent and get the shipment with
proper documents
* (with/without clearance) deliver to their door.
Proven Experience as Buyer/Purchaser - Daily Routine of Work (Briefly in Construction Field)
Enquiry rom site/concerned - Quotation - Comparison Sheet - Samples - Purchase Orders
(100% or Credit/Terms of Payment/LC) - Freight - Sea/Air/Land ….etc
Awareness of works
Reviews all documents related to the shipments such as HBL, BL...ETC
Responsible for maintaining a record of all outstanding purchase orders with external vendors.
Evaluating new equipment and techniques. Arranging appointments, maintaining diaries, taking messages, typing and word processing, filing. Organizing and servicing meetings (producing agendas and taking minutes) related to Procurement Dept.
Communicate effectively with clients, and other operational departments, couriers whilst also organizing budgets and courier expenses.
Able to organize personnel, and assist with training as required. Ensuring that quality assurance payments/Cheques are completed and maintained. To coordinate with Procurement department for receiving of office stationary goods items from suppliers as per Purchase Order specifications. Monitor the courses as per quality standard of organization. Coordinates Logistic Management Supervisor in planning, analyzing, and evaluating the process and procedures of logistic management. Negotiate with our agents and shipping lines for local
Charges and ocean freight costs. Directly get in touch with customers to discuss offers, projects and business development possibilities.
Contributes to team effort by accomplishing related results as needed.
To participate in the receipt, storage, loading, unloading, inventory and delivery/supplies, materials and equipment and to maintain related records and files as assigned...etc
courses: Graduate in Economics from Kerala University