Senior Admin Officer
Rais Hassan Saadi Group
Total years of experience :18 years, 7 Months
Professional Experience
Senior Administrative Officer cum HR Executive / Administrative Officer cum HR Assistant/Administrative Assistant
Rais Hassan Saadi Group, Dubai - U.A.E
( 21st October, 2005 to till now)
Job Profile as Senior Administrative Officer
• Provide secretarial, executive services for MD & managerial staff.
• Supervise and coordinate activities of staff.
• Make and record appointments.
• Email correspondence & business communication.
• Draft letters and reports on behalf of the company.
• Organize business itineraries, travel arrangements etc..,
• Compile, transcribe and distribute minutes of meetings.
• Meet with individuals, special interest groups and others on behalf of executives, committees and board of directors.
• Reporting to Administration cum HR Manager.
• Interviewing & Screening the Candidate.
• Preparing Memorandum of Association, P.O.A related to company formation and other activities.
Job Profile as HR Executive
• Interview & screen the candidates and prepare the necessary documents as per the company policy regarding the new appointment.
• Preparing offer letter & assist the employee with the new visa/visa transfer from initial step to final i.e. until Residence Permit stamping process.
• Preparing termination, warning, probationary confirmation, performance appraisal & salary increment/decrement letters.
• Coordinating with Accounts Department/Accounts Manager on personnel matters.
• Receiving resignation letters, assist with visa cancellation procedures, End of Service Benefits and arrange for the (exit) departure/Airport formalities.
• Assisting Accounts Department in Wage Protection System (WPS).
• Preparing Internal Office Memo(s).
Job Profile as Administrative Officer cum HR Assistant
• Managing the daily routine work
• Directing & assigning the PROs to perform their duties in the respective Government Departments.
• Well versed with the visa procedures with the Ministry of Labour, Immigration Department, DAFZA & JAFZA i.e. from visit, tourist to employment visa.
• Supervising the team of 5 members in the visa process work flow i.e. from application receival, typing, arrangements, submission & follow up.
• Consulate Work - Well versed with the visa formalities to various countries, providing assistance to Group Managers/Business Head for their business visit.
• Co-ordinating with our Group Travels Division regarding the hotel booking.
• Generating the document expiry report of employees on monthly basis and advise/follow them & arrange the necessary documents for the renewal formalities.
• Monitor & manage the Time & Attendance (Electronic Attendance) Software Application of the entire group consisting around 1000 employees.
• Responsible for the employees personnel files storage in Warehouse.
Job Profile as Administrative Assistant
• Handled Passport & Visa Control Software Application.
• Maintained the employee(s) data up-to-date with accuracy.
• Data Entry of personnel documents details and scanned and maintained the soft copies of personnel documents.
• Performed the meet & greet of Company’s VIP Guests and assisted them with the visa formalities, hotel accommodation etc.,
• Handled petty cash, prepared vouchers/invoices, debit & credit notes in a company inbuilt Oracle Application.
• Taken the responsibility for Stationery Purchase, maintained the Stock Reports.