Logistic Supervisor
Oulabitex
مجموع سنوات الخبرة :20 years, 0 أشهر
*Oversee and coordinate all shipping, receiving, and distribution operations
*Work closely with carriers, suppliers, and customers to ensure timely delivery of goods
*Develop and implement strategies for improving efficiency, customer service, and cost savings
*Manage the logistics staff and coordinate scheduling and workloads
*Ensure compliance with all applicable laws and regulations
*Monitor inventory levels, and adjust ordering and storage accordingly
*Track order fulfillment, and investigate and resolve discrepancies
1- Shipping & clearing:
•Keep updated reference with orders end of production dates to start shipping planning and procedures.
•Handle containers stuffing based on simulation, to ensure well utilizing containers space to minimize cost as much as possible.
•Determine the best shipping method to receive the shipment within certain date and cost.
•Compare freight forwarders upon country market rates and shipping methods, highlighting the feedback to the Direct Manager to select the best services and cost in alignment with the company strategy.
•Prepare and update the shipping plan on weekly basis with freight forwarders, prepare and send shipment (invoice, packing list, preliminary shipping declaration), to obtain the shipping orders (booking) and arrange bringing containers on time.
•Follow up on containers loading process to prepare final shipping documents (Commercial invoice, packing list, final shipping declaration) to submit to custom broker / custom authority to finish custom clearance procedures.
•Effectively follow up internally with various departments, and externally with forwarders, clearing agents and insurance brokers on all issues related to shipment delays, to ensure smooth provision of services.
•Revise all shipping documents drafts before final issuance by suppliers to ensure its compliance to the purchase order and custom clearance regulations.
•Submit needed documents by customs clearance in accordance with the Egyptian custom regulations & requirements to release the shipments
•Pursue the custom clearance process of all shipments.
•Follow the clearance process and handle any obstacle that may occur.
•Track shipments with clearing agent until releasing it and transport it to our warehouse.
2- Documentation & registration:
•Ensure timely legal registration for suppliers by taking the needed action for its readiness one month prior to expiration date to avoid custom clearance problems.
•Provide applicable Import documentation needed by each country of destination.
•Ensure that import laws and regulations for export consignments is complied with the Egyptian customs standards.
•Keep high awareness and good knowledge of import execution regulations and Customs Tariff.
3- Archiving & reporting:
•Accurately insert data into the ERP to maintain and generate required reports.
•Ensure that all Importing procedures and documents are properly flied and kept in soft and hard systems.
•Prepare cost analysis sheet per shipment quarterly.
•Perform any analysis or reports requested by logistics head.
•Report major problems to direct manager.
4- Logistics
• Responsible for entire Export process from generating orders to dispatch by coordination with concerned areas internally and externally
• Respond to customers enquires regarding prices, types of services and how to provide an integrated logistic & freight forwarding services.
• Search and plan the most suitable route for a shipment
• Communicate with shipping lines or forwarding agencies to ensure responding to company clients with accurate information
• Negotiating contracts, transportation and handling costs, if any.
• Receive clients approvals on the services to be rendered to them in form of Export Shipping Request and coordinate with them in case of delay in receiving booking confirmation.
• Obtaining, checking and preparing documentation to meet customs and insurance requirements, packing specifications, and compliance with overseas countries' regulations.
• Open a file for each client operation and maintain needed documents in it.
• Issue relevant invoices for each operation executed.
• Working closely with customers, colleagues and third parties to ensure smooth operations and complying with deadlines.
• Follow up payment settlement with customers and agents.
· General Correspondence.
· Maintaining files.
· Interaction with vendors & sub contractors.
· Receiving & sending E-mails.
· Updating & reporting of the details job.
· Fixing the appointments.
· Bookings (ticket & hotel)
· Preparing the minutes of the meeting.
· Handling incoming & outgoing calls
· Attending Visitors.