Executive Assistant to DCEO
Qatar Rail
Total years of experience :7 years, 10 Months
Position: Executive Assistant to DCEO
Duration: July 2012 - Present
Company: Qatar Rail
Location: Doha, Qatar
Job Description: • Maintains DCEO schedules, appointments and travel arrangements.
• Prepare and edit correspondence, communications, presentations and other documents.
• Arrange and co-ordinate meetings.
• Opens, sorts, and distributes incoming correspondence, including faxes and emails
• Reads and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants; as well as consultants, to coordinate a variety of complex executive meetings
• Communicates and handle incoming and outgoing electronic communications.
• Received and interact with incoming visitors.
• Liaise with internal staff at all levels.
• Providing secretarial and administrative support to CEO when requested.
• Perform document control activities using ACONEX.
• Maintain the files and control logs as required by project.
• Maintains confidentiality of all sensitive or proprietary information.
Position: Office Manager to CEO
Duration: September 2011 - May 2012
Company: Ata Abu Rashed & Sons for Housing
Location: Amman, Jordan
Job Description: • Managing Incoming/Outgoing correspondences.
• Translating documents from English to Arabic and vice versa.
• Arrange hotel and flight bookings
• Prepare quotations
• Preparing reports
• Maintain CEO schedules and appointments
Position: Executive Secretary to Group Director (business planning investments)
HR Coordinator
Duration: January 2008 - April 2011
Company: Barwa Real Estate
Location: Doha, Qatar
Job Description:
Responsibilities as executive secretary includes:
• Coordinate all office activities & Schedules.
• Develop office procedures and systems.
• Ensured smooth office operations.
• Made travel arrangements,
• Arrange and co-ordinate meetings and conferences inside and outside the office
• Responsible for all travel arrangements for executives.
• Communicates and handle incoming and outgoing electronic communications.
• Process payment Invoices.
• Review and summarize miscellaneous reports and documents.
• Welcome and arrange meeting with all VIP visitors.
• Translate letters from English to Arabic and vice versa.
• Manage vendor relationships and ensure that they are competitive and satisfy the team's need.
• Purchase and maintain office furniture, equipment, and supplies.
• Process core team expense reports and reimbursements promptly and efficiently in addition to all incoming invoices for CEO approval.
Responsibilities as HR coordinator includes:
• Assisted in all general administration duties and support HR on employee activities
• Coordinate HR activities, Recruitment process and various training programs
• Provide full support to staff for all benefits-related inquiries.
• Coordinate as needed with HR Departments, Finance Department and others to facilitate all employee needs and concerns.
• Process requests for staffing information from the Department of Labor in addition to working with all staff and external agencies to make sure all residency permits and visas are available.
• Maintain good relationships with travel agencies and hotels and arrange all staff business trips and schedules including all flight bookings, hotel reservations, etc.
• Ensure the Update and secure employee file
• Manage Induction program for new comers
Position: Secretary
Duration: December 2006 - December 2008
Company: Ministry of Foreign Affairs
Location: Doha, Qatar
Job Description:
• Responsible for providing full administrative support
• Scheduling meeting and appointments.
• Maintaining the filling system.
• Forwarding the faxes.
• Screening the telephone calls.
• Open, sorts, prioritizes and distributes incoming mails.
• Taking dictation (Shorthand) and drafting letters.
• Handling all the correspondence.
• Formatting all documents and maintaining Confidentiality of the Documents.
• Handling day to day office administration functions.
Position: Secretary / Receptionist
Duration: November 2005 - August 2006
Company: ELS Language centers
Location: Doha, Qatar
Job Description:
• Proactively assists, welcomes and greets customers.
• Handling all the correspondence
• Responsible in Filling, Recording, and Encoding Documents.
• Take telephone calls and provide answer to the customer queries.
• Maintains good and pleasant environment at all times.
TRAININGS AND SEMINARS ATTENDED:
• Development of Executive Secretarial Skills Training Program - Osool for Training & Consulting
• Project Management (PMP) Course Level one
• Academic IELTS Course
• Pre - International Business English Course - Market Leader
• English Language School at ELS Language Center up to Advanced Levels
Status: Single Degree: BA Consulting & Guidance, faculty of Arts, University of Petra, Amman, Jordan Address: The Pearl - 29 Viva Bahryia