Dean Assistant
Al Falah University
Total years of experience :4 years, 11 Months
-Provide full secretarial and administrative support to faculty and staff.
-Attending & arranging meetings and schedules, coordinates dates and times, venues, attendance,
agendas, and facilities, preparing minutes of meeting and distribute it to the faculty members of business department.
-Giving specialist administrative support and advice or guidance to students.
-Schedules and coordinates dean's appointments, coordinates and oversees daily office activities.
-Keep files in an orderly manner and prepare filing system directions for other users.
-Receive and respond to enquiries concerning departmental matters from staff, students.
-Typing and filing of documents including emails, letters and reports.
-Gathers, enters, and/or updates data to maintain departmental records and databases, as
appropriate; establishes and maintains files and records for the office.
-Report to the President, Vice-President, Administration Manager and responsible for providing clerical support to the architects and engineers of the company
-Responsible for day-to-day Document Management workload.
-Perform document control duties, which include registering all the incoming and outgoing correspondence.
-Receives, directs and relays, e-mails, telephone messages and fax messages to the appropriate persons.
-Providing a variety of administrative functions to managers and engineers.
-Responsible for gathering, analyzing and sumarizing information to manager as required.
-Answering incoming and outgoing phone calls, preparing reports and compiling files.
-Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
-Distribute incoming correspondence, sort, including faxes and E-mail Faxing, archiving, photocopying, and scanning documents.
-Prepare and distribute minutes of meetings.
-Handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
-Undertaking daily administrative tasks to ensure the functionality and coordination of the department’s activities.
-Dealing with customer and staff queries.
-Supporting marketing executives in organizing various projects.
-Conducting market research and analyzing consumer rating reports/ questionnaires.