Rejina Shrestha

Position: HR/Welfare Officer

Duties& Responsibilities

• Works as a path between workers and management to ensure each partys utmost interest.
• Collaborate with hiring managers to identify staffing needs and job requirements.
• Handle Employee Relations, Visa Processing, Recruitment, Administrative, Timekeeping and Payroll assistance.
• Monitor the workers health and safety issues and take the necessary steps while it is required.
• Take Corrective Disciplinary Action against employees who dont follow or obey HR rules and regulations.
• Counseling the workers are not mentally disturbed with any situations and monitor the improvement.
• Keep records of all the activities done for welfare management.
• Developing and updating company Policies and employee induction file based on according to Qatar labor law.
• Provide counseling on policies and procedures.
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
• Conduct interviews, both in-person and remote, to assess candidates qualifications and fit for the role.
• Create and implement effective onboarding plans.
• Supportthe management of disciplinary and grievance issues.
• Developing and modifying the filling practices-this includes the usage ofelectronic in addition to paper records.
• Review employment and working conditions to ensure legal compliance.
• Monitoring and improving office system and procedures.
• Read and analyze incoming memos, submissions, and reportsto determine their significance.
• Devising and maintaining office systems, including data management and filing.
• Manage recruitment, immigration and administrative activities and liaise with recruiting agencies for timely recruitment of Staff and worker category employees.
• Manage the onboarding process for new hires, including paperwork, orientation, and training.
• Prepare for internal and external audits and make sure that documentations are in order.
• Arrangements for timely third-party certificate training programs forsite staffs and workers as per requirement from different departments.
• Preparations of notices, warning letters, job offers and termination letters.
• Verify invoices and authorize for payments of suppliers for hired workers, purchase of safety items etc.
• Producing documents, agreements, quotations, purchase orders and presentations.
• Liaising with clients, suppliers and other staff.
• Preparing reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software.
• To undertake and complete assigned tasks from management as and when required.
• Assist with day-to-day operations of the HR functions and duties.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Coordinate communication with candidates and schedule interviews.
• Compile and update employee records (hard and soft copies).

Duties& Responsibilities

• Assistwith day-to-day operations of the HR functions and duties
• Provide clerical and administrative supportto Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, performance evaluations etc.)
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assistin payroll preparation by providing relevantdata (absences, bonus, leaves, etc.)
• Maintains employee information by entering and updating employment and status-change data.
• Provides payroll information by collecting time and attendance records.
• Communicate with public services when necessary.
• Properly handle complaints andgrievance procedures.
• Coordinate communication with candidates and schedule interviews.
• Conductinitial orientation to newly hired employees.
• Assistour recruiterstosource candidates and update ourdatabase.
• Supports human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information.
• Preparing Monthly Reports for HR & Operations departments.
• Collecting and entering data into the new ERP system and maintaining records of valuable company information.
• Preparing business correspondence using MS Word/Excel/Power Point and draft emails as and when required by the Management & the staff members.

Position: PRO/Admin Assistant

Duties & Responsibilities

• Responsible for public relations activities.
• Dealing with enquiriesfrom clients.
• Addressing issues ofpublicand presenting to the Management.
• Supplying adequate information aboutan organization toclients ina way that makes clients has a good opinion of it.
• Manage calendars (editorial, press conferences, events etc.)
• Provide assistance organization and execution of different events.
• Edit and proofread press releases, videos and presentations.
• Build and maintain long-term relations with clients, media, local politicians, vendors etc.
• Maintain contactdatabases and mailing lists with updates.
• Responsible forthe press cliparchive and scanning ofmaterialsfor periodical reports.
• Perform a variety ofdifferent administrative tasks