Administrator/ Coordinator (Multiple Entities, Departments & Projects)
Johnson Controls
Total des années d'expérience :17 years, 4 Mois
Working for different entities, departments & projects and managed diverse task to ensure smooth business operations.
• Recording daily work report of light vehicles and heavy equipment like excavators, trucks etc
• Recording daily purchases of spare parts and compiling stocks & expenditures
• Carry out inventory of stocks
• Preparing Purchase Order & follow-up delivery
• Preparing cash receipts summary report for reimbursement
• Updating & preparing work order to repair sheet
• Registering and assigning job number for new projects
• Updating weekly reports (Hot Jobs, ESG Master List, Inquiries Received)
• Collecting and keeping daily reports from sales engineers
• Preparing submittals and Product Catalogue
• Receiving and transferring calls
• Performed other duties as assigned
• Registering AFI (Applications for Inspection) submitted by the contractor
• Preparing all departmental correspondence
• Preparing departmental timesheets, week-end work/ overtime request & demobilization report
• Filing and retrieval of documents
• Responsible for the logging and tracking of Inspection Test Packages
• Updating organizational charts, contacts for QA/ QC Team
• Performed other duties as assigned
• Receiving and transferring of calls
• Preparing correspondence
• Processing Purchase Orders for Materials and Office Supplies
• Encoding of documents
• Performed other duties as assigned
• Recording petty cash transactions using Oracle system
• Preparing lease and rental agreements invoices and ensuring that these were delivered to Client on timely basis
• Preparing monthly statements for recoverable expenses, credit card payments and in-house fuel using spreadsheet
• Updating a record of all open lease agreements with the Companies
• Safekeeping of rental agreements and maintains an effective filing system
• Performed other duties as assigned
• Preparing SSS and Philhealth as mandated by the Philippine Law
• Preparing payroll
• Constant checking of domestic bookings
• Computing new fares when required by changes
• Verification that customers' payments were remitted in the office
• Verification of accuracy of all collections from customers
• Verification that all collections were deposited in the bank
• Validating remittance reports to respective airlines
• Keeping financial records and books
• Performed other duties as assigned