Department Administrator
Kharafi National Co.
Total years of experience :31 years, 8 Months
• Receiving RFQs from all Cost Centers plus preparing extra RFQs for the selected Suppliers by the concerned PD Unit Heads or PD Senior Engineers.
• Floating the RFQs to selected suppliers within 48 hours as per the procedure.
• Receiving quotations from the suppliers and distributed to concerned U. Head or Sr. Engineer.
• Preparing IOMs relevant to Centralized Procurement.
• Updating the C.P. Log with data relevant to RFQs and CIA circle.
• Seeking for required data through ERP to accomplish our CIA’s data.
• Cooperating and associating all Centralized Procurement Staff.
• Preparing Minutes of Meeting held in Procurement Department whenever required.
• Handling the duties of the PDM’s Secretary during annual leave or emergency cases.
• Handling all the invoices relevant to Photocopier & Kardex Machines Maintenance Services Contract SWA.
• Preparing IOMs and Letters relevant to Maintenance Service’s Providers.
• Preparing the Technical Evaluation Transmittal for all the quoted items to send it for evaluation by Project & Engineering Department.
• Preparing for Meetings relevant to Centralized Procurement my field.
• Taking Minutes of Meeting Held at the Procurement Department and taking the lead whenever it is required.
• Attending Centralized Procurement Meetings with Unit Heads, Lead Engineers and Procurement Department Manager and The Corporate Manager.
• Assisting the Civil Engineer with all the received RFQs relevant to Civil Works e.g. (Ready Mix Concrete - Steel Structure - Steel Rebar - Wooden & Steel Doors & Windows. …etc), receiving the Quotations then to send it to project for technical evaluation to select the suitable Supplier and finally to prepare the CIA-Client In-House Approval to purchase the required items.
• Attending Meetings held at the Centralized Procurement regarding Project’s Action Plant for new Projects.
• Preparing RFQs for Al Shaheed Park since the early stages of the beginning of the Project till this moment.
• Receiving RFQs from all Cost Centers plus preparing extra RFQs for the selected Suppliers by the concerned PD Unit Heads or PD Senior Engineers.
• Floating the RFQs to selected suppliers within 48 hours as per the procedure.
• Receiving quotations from the suppliers and distributed to concerned U. Head or Sr. Engineer.
• Preparing IOMs relevant to Centralized Procurement.
• Updating the C.P. Log with data relevant to RFQs and CIA circle.
• Seeking for required data through ERP to accomplish our CIA’s data.
• Cooperating and associating all Centralized Procurement Staff.
• Preparing Minutes of Meeting held in Procurement Department whenever required.
• Handling the duties of the PDM’s Secretary during annual leave or emergency cases.
• Handling all the invoices relevant to Photocopier & Kardex Machines Maintenance Services Contract SWA.
• Preparing IOMs and Letters relevant to Maintenance Service’s Providers.
• Preparing the Technical Evaluation Transmittal for all the quoted items to send it for evaluation by Project & Engineering Department.
• Preparing for Meetings relevant to Centralized Procurement my field.
• Taking Minutes of Meeting Held at the Procurement Department and taking the lead whenever it is required.
• Attending Centralized Procurement Meetings with Unit Heads, Lead Engineers and Procurement Department Manager and The Corporate Manager.
• Assisting the Civil Engineer with all the received RFQs relevant to Civil Works e.g. (Ready Mix Concrete - Steel Structure - Steel Rebar - Wooden & Steel Doors & Windows. …etc), receiving the Quotations then to send it to project for technical evaluation to select the suitable Supplier and finally to prepare the CIA-Client In-House Approval to purchase the required items.
• Attending Meetings held at the Centralized Procurement regarding Project’s Action Plant for new Projects.
• Preparing RFQs for Al Shaheed Park since the early stages of the beginning of the Project till this moment.
Work Details as Executive Assistant at the Canadian Medical Center Director’s & His Deputy Director’s Office:
• Monitoring the Director & Deputy Director daily schedule, arranging their meetings and appointments.
• Coordinating with the medical center’s sections.
• Follow up all relevant correspondence related to the Director’s Office & His Deputy plus the Hospital Project.
• Filling documents related to the Hospital Project.
• Reporting directly to the Operations Director with all the administrations works related to the department and the sections and sub-sections.
• Preparing Letters and Emails concerning all the Deck Crews.
• Translating Letters from English to Arabic and vice versa for incoming and outgoing.
• Taking and typing Minutes of Meetings.
• Preparing Letters to DGCA, Airport and all Ministries.
• Coordinating with all Sections under Operations Director.
• Preparing Letters for Diwan Amiri as the “Operations Director” he is also General Coordinator Diwan Amiri.
•From 1st February 2018, Transferred to Amiri Fleet.
•Work Details:
•Assigned to Daily Preparation of crew simulator duties and programs and assigned tasks for FTC (O5).
•Preparing Simulator Training Programs for all Amiri Fleet Crew.
•Tickets & Hotel Reservations for SIM duty of crews. Daily Crew productivity database entries and training records to Aims.
•Credit cards Applications, Form N3(form for the VIP flights hotels, GD, Voyage reports Deck crew & Cabin Crew).
•Cabin Crew Tickets for VIP Positioning Flights.
•MOM - Fleet Training Captains.
•Responding and replying all the Amiri Diwan relevant correspondent (e.g. Financial, Hotel Accommodation for Amiri Deck Crew & Cabin Crew).
From 21 June 2018 Till 31 Jan., 2018 at Operations Director Office.
Reporting directly to the Operations Director with all the administrations works related to the department and the sections and sub-sections.
• Preparing Letters and Emails concerning all the Deck Crews.
• Translating Letters from English to Arabic and vice versa for incoming and outgoing.
• Taking and typing Minutes of Meetings.
• Preparing Letters to DGCA, Airport and all Ministries.
• Coordinating with all Sections under Operations Director.
• Preparing Letters for Diwan Amiri as the “Operations Director” he is also General Coordinator Diwan Amiri.
• Receiving RFQs from all Cost Centers plus preparing extra RFQs for the selected Suppliers by the concerned PD Unit Heads or PD Senior Engineers.
• Floating the RFQs to selected suppliers within 48 hours as per the procedure.
• Receiving quotations from the suppliers and distributed to concerned U. Head or Sr. Engineer.
• Preparing IOMs relevant to Centralized Procurement.
• Updating the C.P. Log with data relevant to RFQs and CIA circle.
• Seeking for required data through ERP to accomplish our CIA’s data.
• Cooperating and associating all Centralized Procurement Staff.
• Preparing Minutes of Meeting held in Procurement Department whenever required.
• Handling the duties of the PDM’s Secretary during annual leave or emergency cases.
• Handling all the invoices relevant to Photocopier & Kardex Machines Maintenance Services Contract SWA.
• Preparing IOMs and Letters relevant to Maintenance Service’s Providers.
• Preparing the Technical Evaluation Transmittal for all the quoted items to send it for evaluation by Project & Engineering Department.
• Preparing for Meetings relevant to Centralized Procurement my field.
• Taking Minutes of Meeting Held at the Procurement Department and taking the lead whenever it is required.
• Attending Centralized Procurement Meetings with Unit Heads, Lead Engineers and Procurement Department Manager and The Corporate Manager.
• Assisting the Civil Engineer with all the received RFQs relevant to Civil Works e.g. (Ready Mix Concrete - Steel Structure - Steel Rebar - Wooden & Steel Doors & Windows. …etc), receiving the Quotations then to send it to project for technical evaluation to select the suitable Supplier and finally to prepare the CIA-Client In-House Approval to purchase the required items.
• Attending Meetings held at the Centralized Procurement regarding Project’s Action Plant for new Projects.
• Preparing RFQs for Al Shaheed Park since the early stages of the beginning of the Project till this moment.
• Attending all Incoming & Outgoing Correspondence such as regular mail, faxes, and emails.
• Translating Documents.
• Filling and Preparing the Material Requisition Forms.
Reason for Leaving: Looking for more engaged position.
• Attending all Incoming & Outgoing correspondence such as regular mail, faxes and emails.
• Arranging appointments and Maintaining GM’s daily schedule.
• Preparing meeting agendas, writing minutes of meetings.
• Managed accounts payable, receivable and pay roll, prepared expense reports.
• Arranging personal and business trips and reservations.
• Preparing LPO’s.
• Translating documents.
• Prepared Company Profile for Ministry of Public Works Kuwait.
• Updating of Company Profile data for Central Tenders Committee.
• Preparation of Claims.
• Assisted various Departments (Finance, Tendering, HRD, and Payroll) in routine works.
• Attending all Incoming & Outgoing correspondence such as regular mail, faxes and emails.
• Arranging appointments and Maintaining GM’s daily schedule.
• Preparing meeting agendas, writing minutes of meetings.
• Managed accounts payable, receivable and pay roll, prepared expense reports.
• Arranging personal and business trips and reservations.
• Preparing LPO’s.
• Translating documents.
• Prepared Company Profile for Ministry of Public Works Kuwait.
• Updating of Company Profile data for Central Tenders Committee.
• Preparation of Claims.
• Assisted various Departments (Finance, Tendering, HRD, and Payroll) in routine works.