Office Secretary Cum Reception Officer
Gcc royals Management investment & Development
Total years of experience :2 years, 0 Months
Office Sec. Cum Reception Officer
Brief Description:
The position of Office Secretary Cum Reception Officer consist of performing various tasks: preparing and editing documents; scheduling meetings; ordering supplies; answering phone calls; greeting visitors; managing filling systems; and performing basic accounting tasks.
Tasks:
• Answering phones; greeting visitors; answering correspondence;
• Completing forms in accordance with procedures and regulations of the company;
• Managing schedules and planning frameworks, preparing agendas and organizing meetings;
• Opening, sorting, classifying and managing corporate documents, records, reports and correspondence;
• Performing general accounting task, invoices, statements, proofreading reports, memos, letters, invoices, presentations and other documents;
• Reading and analyzing memos, submissions, letters to respond or distribute adequately;
• Reading and reviewing the work of colleagues, checking spelling and grammar;
• Scheduling appointments, business travel and meetings.
• Writing, entering data and distributing memos, correspondence and routine reports;
• Manage inventory of office supplies and stationary;
• Manage the availability of meeting rooms and material resources;
• Print, bind and distribute documents for internal and external customers;
• Proceed with the formatting and final editing of documents;
• Review records or documents to find information;
• Support the administrative team in achieving their goals;
• Verify the accuracy of data and other information in the records and reports.
Competencies ( in order of importance)
• Dependability - Job requires being reliable, responsible and dependable, and fulfilling obligations.
• Integrity—Job requires being honest and ethical.
• Attention to detail—Job requires being careful about detail and thorough in completing work tasks.
• Cooperation—job requires being pleasant with others job and displaying a good-nature, cooperative attitude.
• Self Control—Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, or very difficult situations.
