Admin Assistant
Network Innovation
Total years of experience :11 years, 6 Months
Main Office: 4424 Manilla Road S.E. Calgary, Alberta, Canada T2G-4B7
Work Assignment: Kandahar Air Field, Afghanistan
Admin Assistant
July 2013 up to present
Main Job Objectives
• Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
• Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoices
• Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
• Scheduling and coordinating meetings, interviews, events and other similar activities
• Sending out and receiving mail and packages
• Preparing business correspondence (often using word processing, spreadsheet, and presentation computer software)
• Performing multifaceted general office support
• Preparing meeting minutes, meeting notes and internal support materials.
SYSU Internationals Inc.
Main Office: #145 Panay Avenue, Quezon City
Main Warehouse: Baesa Industrial Terminal, Novaliches, Quezon City
Inventory Planner
May 2011 up June 2013
Main Job Objectives
• Establishes monitors and maintains forecasting and inventory control policies to achieve 95% case file and inventory accuracy of at least 95% of all warehouse.
• Develops, coordinates, maintains and implements data collection, storage and reporting system to aid in monitoring, managing and implementing the inventory system
• Participates or even leads cross functional team / meeting to develop and create solution to problem involving inventory
• Acts as moderator in web base encoding tool for Bad Order monitoring from trade to return to customer credit memo.
• Monitors and generates report for delivery lead time. This report helps the distribution department to monitor the target delivery dates of the customer.
Ethical Sales and Admin Personnel
February 2009 - April 2011
Main Job Objectives
• Responsible for formulation, administration and implementation of data-base programming and management information system that monitors sales, TP, incentive pay-outs, etc.
• Generates daily, weekly, monthly, quarterly and year end sales and inventory reports.
• Responsible for the tracking and monitoring of sales orders of the Ethical Division.
a. Accepts and processes sales orders from the Sales & Marketing personnel of the Ethical Division
b. Coordinates and submits sales orders to the Credit and Collection Personnel for account verification, payment status, and approval
c. Ensures encoding and invoicing of cleared sales orders
d. Arranges and coordinates shipping and deliveries of approved orders
e. Confirms delivery schedule with the requesting Sales & Marketing personnel.
• Responsible for the tracking and monitoring of samples and promo materials allocations of PSEs and DSMs of the Ethical Division.
a. Leads and coordinates with Warehouse in the preparation and processing, packing and delivery/shipment of promotional materials like samples, literatures, promo materials, etc.
• Provides inventories of existing promotional materials to the NSM and VP Sales & Marketing every 30th of the month.
• Responsible for the tracking and monitoring of reports of PSEs and DSMs of the Ethical Division.
• Responsible for the tracking and monitoring of requests of PSEs and DSMs of the Ethical Division.
• Acts as a Liaison Officer between the Ethical PSEs and DSMs, and Office Personnel.
• Takes charge in data processing such as (Daily, Weekly and Monthly Sales Report)
• Assists in creation and processing of Target.
• Customer Database Maintenance
• Takes charge in hardware maintenance such as (Local Area Network Installation, Internet Sharing from DSL Modem using DSL Router to Switch Hub, Installation of Operating System and updating of Drivers hardware or other peripherals)
Main Job Objectives
• Assists in the creation, validation, processing and analyzing sales report.
• Maintains Customer database.
• Consolidates and processes Off-take Summary Report and Share of Shelves report.
• Handles Territory Program both for Nutritional and Pharmaceutical Division.
Job Descriptions
• Coordinates closely with Trade Marketing Assistant, Sales Information Manager for all Sales Directions.
• Maintains Zip-Online Sales Matrix.
• Downloads weekly sales data from Zip-Online and generates report.
• Downloads Pharmaceutical and Nutritional sales data (Promoted and Non Promoted) using AS400.
• Updates Mercury branches and Metro Drug customer database.
• Assists in computation of Nutritional and Pharmaceutical Sales Commission.
• Assists in the creation of business review presentations for the Distributive Trade group.
• Attends to Pharmaceutical and Nutritional sales inquiries.
• Performs other duties that may be assigned to or required by the job, including field visits (Target Setting per District/National, Sales Reporting Tool in every Pharmaceutical Sub Distributors)
m and updating of Drivers hardware or other peripherals)
ACCOMPLISHMENTS
• September 2008 - Created an encoding tool/program that runs in Microsoft Excel encrypted with Macro Codes for Inventory and Actual Sales Monitoring of the Promo Merchandisers to be used in general analysis such as stock level and brand movement and this program also helped compute for their Actual Sales Commission.
• October 2008 - Created tool/program that runs in Microsoft Excel encrypted with Macro Codes that helped consolidate all the purchase orders of Watson's Personal Care Store that can generate a report to monitor the productive branch.
• December 2008 - Created a Daily Sales Monitoring Tool for Promo Supervisor to easily monitor the Daily Sales of Promo Merchandisers.
Job Descriptions
• Accomplishes Operations Inbound Call Report form upon receipt of an inbound call.
• Coordinates with the Department concerned for the problem resolution that should be undertaken.
• Accomplishes Operations Summary of Complaint form upon receipt of an inbound call with major concerns.
• Accomplishes a Service Request Form for routing to the Department via fax.
• Accomplishes Follow-up Service Request Form once concerned Department has mentioned that forwarded concern requires more than twenty-four (24) hour for the problem resolution.
• Accomplishes subscribers request for Service Change(s) / Modification.
• Assists Engineers in Installation, Isolation and Restoration of GPS unit
• Handles 1st level technical support during and after office hours by assisting customers to perform troubleshooting in GPS unit and some other clients concerned.
Worked on www.odesk.com and www.freelancer.com as
Job Descriptions
• Encodes the 201 file record of BPI Officers
• Encodes the Bureau of Internal Revenues form
• Inventory of Assets of all Branches using Intellitrack Bar Coding Inventory
• Billing Section (Telephone, Electricity, Water and other Miscellaneous Bills)
• Coordinates with dealer of equipments for the new project
• SPECIAL COURSE/TRAINING Inventory Management Ateneo de Manila - Graduate School of Business Center for Continuing Education October 2012
Informatics College - Caloocan City December 2008
AMA Computer Learning Center Caloocan Branch Computer System Technician April 1999 • SECONDARY Colegio de Sta. Cecilia Valenzuela City
