Project Coordinator and Executive Assistant to the Country Director
Oxford Business Group
Total years of experience :11 years, 8 Months
Arranges meetings for the Regional Director (RD)/Country Director
(CD) and Head of Research
• Attends and man the desk during conferences/forum
• Signs up all persons met/interviewed by advertising/editorial staff for
relevant OBG web stories
• Maintains calendars, charts, reports to ensure that records are kept
accurate (keeping track of all meetings of each staff, keeping the
company outlook files updates, updating the barter chart and
artwork collection chart weekly
• Coordinates daily schedules with the entire team
• Coordinates the driver’s schedule, informs the driver daily on the
locations of the meetings for the next day for appropriate planning
• Collects artwork and submits to the head office
• Organizes delivery of books
• Ensures that s/he is available on phone/on line at all times, especially
when staff is out of office for meetings
• Assists the advertising and editorial staff with their
• Collects all the receipts for every expense, and assist the RD/CD with
compiling the expense reports
• Ensures regular and on-time payment of all office and apartment
utilities bills
• Liaises with the Head Office to receive the invoices, proof read
invoices and check accuracy, send invoices to clients and follow up
clients for payments
• Search for more potential clients thru internet, call and visit them personally to discuss the company as well as the services.
• Able to meet the target sales on a monthly basis.
• Receive, relay and direct all telephone and fax messages to the direct manager
• Maintaining a general filing system in an organize manner.
• Process inquiries received from approved and new clients by asking quotation from the publishers, making calculation, sending quotation, and follow up for order.
• Process confirmed orders urgently.
• Ensure that website is working and that all orders received online are being processed accordingly.
• Responsible for stock inventory.
• Make contract and set an account with different clients in UAE and other GCC regions.
• Able to set up an account with publishers globally, maintaining account active by continuously placing orders and responsibly paying before due date.
• Able to download PDF files and properly save it depending on client's preference.
• Able to market services from one to numerous people in a client and course visit.
• Exercise good communication skills.
• Able to attain a position in less than a year of service and continuously eager to learn to be a better leader.
• Able to respond to e-mails professionally.
• Able to work under pressure, making sure that the result would be a correct and effective one.
• Practice professionalism and able to assist other co-workers with their assigned tasks.
• Able to make big sales for the company and handle numerous clients simultaneously.
• Responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
• Receive, direct and relay telephone messages and fax messages
• Maintain the general filing system and file all correspondence
• Maintain an adequate inventory of office supplies
• Provide word-processing and secretarial support
• Type confidential documents on a word processing system