Office Administrator
Data Capture Systems
مجموع سنوات الخبرة :11 years, 0 أشهر
• Assist in all aspects of administrative management.
• Coordinate between departments and operating units in resolving day-to-day administrative and operational problems.
• Receive incoming calls & visitors, determining matters on priority and directing the same to concerned person/department.
• Responsible for maintaining and managing company licenses, rental contracts, vendor and supplier contracts of the company, ensuring all the certifications and licenses of the company are valid and processing the same as and when they are due for renewal.
• Liaise with the PRO for Visas and labor documents for new recruits, also responsible for providing short-term visit visas for employees for training and conferences.
• Liaise with health insurance agency for processing of medical cards for employees of Data Capture Systems.
• Responsible for managing travel desk - arranging of flights and hotel accommodation for employees of Data Capture Systems.
• Assist HR department in the recruitment process.
• Responsible for managing purchase of office supplies, stationery goods, processing of business cards, petty cash.
• Work closely with the logistics department and responsible for receiving and sending shipments, liaising with vendors and suppliers.
• Manage official requests of employees for official travel, business proposals and contracts.
• To schedule General Manager's calendar to arrange appointments, meeting and conferences.
• Follow up on a constant basis with customers on outstanding payments and assisting the accounts department with collection.
• Orienting new recruits to various administrative functions.
• Responsible for conducting office events/parties.
Company: Deloitte & Touché Assurance and Enterprise Risk Services (AERS) India
Designation: Audit Assistant
Duration: 8'th August 2011 to 1'st November 2012
Responsibilities
• Conduct audit trainings for new joiners in order to familiarise them with Deloitte Audit methodologies and accounting System.
• Coordinate with managers in preparation of quarterly audit summary reports for the clients.
• Maintain quarterly training schedules for the team and sending the updated reports to the management.
• Lead the audit flowcharts training programme for a group of 30 Audit Professionals of AERS. (Audit Flowcharts are effective means of understanding the Client’s accounting procedures and internal controls).
• Assist team members in preparation of flowcharts for effective understanding of accounting system followed by AERS team
• Answer telephone calls and responding to emails and ensuring important information regarding the work requests, work status and the deadline for completion of work is communicated to and from the Audit Team.
• Process registrations for the training sessions and team events.
• Build internal knowledge and solution models through presentations and conducting knowledge transfer sessions.
• Member of the organising team for conducting Deloitte AERS Offshore event for entertainment of audit professionals after the interim audit busy season.
• Coordinate multiple audit assignments simultaneously.
Bachelor of Commerce (70.20%) 2011 Jyoti Nivas College, Bangalore, India