Rey Ramos

• Oversee daily HR administrative operations, including monitoring employee attendance,
verifying timesheets, and ensuring accurate recording of daily overtime for operations staff.
• Prepare, review, and maintain attendance reports, overtime summaries, and HR records,
ensuring accuracy, completeness, and compliance with company policies and labour regulations.
• Manage and process leave applications (annual, sick, emergency, and other types), ensuring
proper documentation, approvals, and accurate system updates.
• Coordinate and support employee promotion, transfer, and status change processes, including
preparation of required documentation and updating HR records accordingly.
• Ensure HR documentation complies with company policies, internal procedures, and labour law
requirements, maintaining strict confidentiality and attention to detail.
• Continuously review and improve HR administrative and reporting procedures to enhance
efficiency and support smooth daily operations.
• Provide administrative support to management and operations teams, including HR reporting,
employee records management, and coordination of routine HR activities.
• Collaborate with project teams during the planning stages to develop and implement effective
document management strategies.
• Ensure timely sharing of critical documents at key project milestones to facilitate seamless
project execution and timely completion.
• Carry out office-based document control tasks, maintaining professionalism and efficiency in an
office environment.

• Receive, submit, log, copy, distribute, scan, and file various documents, including memos,
drawings, procedures, letters, standards, and specifications.
• Perform data entry of incoming and outgoing documents into the document control database,
ensuring accuracy in scanning, indexing, and archiving.
• Distribute drawings and vendor documents to the Project Department and Reconstruction
projects, facilitating necessary modifications.
• Identify and retrieve technical drawings and documentation related to plant and equipment,
maintaining, and enhancing the archives indexing system.
• Prepare transmittals for drawings and other related documents, maintaining effective
communication with clients, vendors, and subcontractors.
• Monitor the status of daily punch lists in each subsystem, focusing on vendor and punch items to
facilitate system commissioning.
• Document all test reports with meticulous tracking procedures, adhering to established quality
assurance and quality control protocols.
• Maintain all project documents in compliance with project communication protocols and
document control procedures.
• Prepare ad-hoc reports on projects as needed, providing timely and relevant information to
support decision-making.
• Manage vendor documents, ensuring accuracy, completeness, and compliance with regulatory
requirements.
• Ensuring the accuracy, completeness, and compliance of project documentation, record books,
and drawings, contributing to the successful execution and delivery of projects.
• Reviewing and approving project record books to ensure completeness, accuracy, and
compliance with project requirements and standards.
• Coordinating with project teams to collect and compile necessary documentation for inclusion
in the project record book.
• Conducting thorough reviews of project documentation, including drawings, specifications,
reports, and correspondence, to ensure consistency and quality.
• Providing guidance and support to project teams on document requirements and procedures for
record book submission.
• Liaising with clients representatives, contractors, and internal stakeholders to address any
discrepancies or issues with project documentation.
• Verifying the completeness and accuracy of vendor documentation, including certificates,
warranties, and inspection reports, before acceptance and inclusion in the record book.
• Maintaining detailed records of vendor documentation and correspondence, tracking the status
of submissions and approvals.
• Overseeing the compilation and submission of vendor record books, ensuring all required
documentation is provided and meets contractual and regulatory requirements.
Coordinating with engineering and design teams to ensure timely incorporation of changes and
updates to drawings.
• Reviewing revised drawings for accuracy, completeness, and compliance with design standards
and specifications.
• Maintaining an organized and up-to-date drawing register or database, documenting revisions
and ensuring version control.

• Copy, scan, and organize documents, ensuring proper storage and accessibility.
• Review files, including contracts, for accuracy and completeness, editing as necessary to ensure
correctness.
• Update technical documents, such as manuals and workflows, to maintain consistency and
adherence to standards.
• Distribute project-related copies to internal teams to facilitate effective information sharing.
• File documents in both physical and digital records, implementing systematic filing systems for
efficient management.
• Develop templates for future use, streamlining document creation processes and ensuring
consistency.
• Retrieve files as requested by employees and clients, utilizing appropriate organizational
systems and tools.
• Manage the low of documentation within the organization, implementing effective processes and
collaborating with stakeholders.
• Maintain confidentiality regarding sensitive information and terms of agreements.
• Prepare ad-hoc reports on projects as needed, consolidating relevant data and presenting
information effectively.
• Verifying the completeness and accuracy of vendor documentation, including certificates,
warranties, and inspection reports, before acceptance and inclusion in the record book.
• Maintaining detailed records of vendor documentation and correspondence, tracking the status
of submissions and approvals.
• Overseeing the compilation and submission of vendor record books, ensuring all required
documentation is provided and meets contractual and regulatory requirements.

• Control the numbering, filing, sorting, and retrieval of electronically stored or hard copy
documentation generated by technical teams, projects, or departments, ensuring timeliness,
accuracy, and efficiency.
• Perform incoming material inspection, disposition, and job kitting functions, maintaining
documentation of performance.
• Coordinate and prepare reports and drawings to support project requirements.
• Maintain a high level of performance, adhering to established quality and productivity standards.
• Fulfil additional duties as assigned by superiors, demonstrating flexibility and adaptability.
• Manage the drawing number system for project work, ensuring proper allocation and control.
• Conduct information searches to support project progress and assist project/department
personnel.
• Ensure timely, accurate, and efficient preparation and management of documents in accordance
with organizational standards.
• Oversee the filing, numbering, sorting, storing, and retrieval of both electronic and hard copy
documents produced by technical teams, projects, or departments.
• Develop and manage processes related to documentation within the organization, maintaining
confidentiality of sensitive information.