Finance Coordinator
W Doha Hotel & Residences
مجموع سنوات الخبرة :20 years, 7 أشهر
STARWOOD HOTELS & RESORTS - W Doha Hotel & Residences
Hospitality Industry, Doha, Qatar
Finance Coordinator, December 2011 to Present
❖ Reconcile Accounts Payable balance to cost control on a monthly basis. Subsidiary ledger is reconciled to general ledger and balanced monthly.
❖ Ensuring Supplier's invoices agreed to purchase orders prior to payment.
❖ A proper filing system is maintained. All document storage is labeled, filed in an orderly fashion, access restricted and under the overall responsibility of one person.
❖ Review and post invoices to SAP system
❖ Sort and match invoices against statement of account to ensure that both vendor and company records are align
❖ Process electronic transfer and cheque payment
❖ Reconciliation of payments
❖ Monitor accounts to ensure payments are up to date
❖ Resolve invoice discrepancies
❖ Correspond with vendors and respond to inquiries
❖ Assist in month end closing
❖ Minute taking of Finance meeting and other meetings where necessary
❖ Responsible for providing secretarial and administrative support to the Director of Finance and the Finance team. Occasionally, provide support to other departments as requested.
❖ Set up and maintain an effective filing system for the Director of Finance, including a daily trace file, to ensure all weekly, monthly and bi-annual deadlines are met by the DOF.
❖ Responsible for ordering all stationary and administrative supplies for the Finance Department.
❖ Ensures that an efficient and accurate filing system, both manually as well as electronically is maintained at all times.
❖ Prepare and send correspondences for Director of Finance
❖ Collate all monthly financial reports to be sent to Owners.
❖ To take responsibility and/or support as appropriate, any departmental projects as directed by the Director of Finance.
PayMaster/Admin Asst., April 2009 to June 2011
❖ Ensures accurate, up-to-date and timely payroll input, processing and payment.
❖ Ensures that all sign-in/ sign-out forms are properly completed by all employees and are approved by their Department Heads & Human Resources.
❖ Verifies approval level of overtime hours against those in the computerized payroll system.
❖ Reconciles monthly payroll costs and to prepare and to post the resulting journal entries to the General Ledger.
❖ Ensures that official deductions against employees' salaries are handled as required by law and that files maintained are well documented.
❖ Prepares regularly, unless computerized, in cooperation with the Human Resources Department, a comparison between actual benefits outstanding versus provisions in the General Ledger (for example - vacation pay)
❖ Ensures that all departing employees are accurately paid in accordance with statutory requirements and as per contractual agreement
❖ Ensures that an efficient and accurate filing system, both manually as well as electronically is maintained at all times.
❖ Ensure that payslips are printed and distributed after salaries were sent to the bank.
❖ Preparation of Payroll JV's and benefits accruals.
❖ Reconciliation of Payroll related benefits and advances
❖ Communicating with bank relating to associate's bank account application and debit card issues.
❖ Keep, safeguard and monitor all contract's expiry dates and financial documents.
❖ Monitor and keep inventory of sim cards and mobile phones issued to Managers.
❖ Prepare and send correspondence for Director of Finance
❖ Collate all monthly financial reports to be sent to Owners.
❖ Handle other tasks that may be assigned from time to time
AXIOM TELECOM LLC - Dubai, UAE
Trading Industry, Dubai Head Office
Payroll Coordinator, November 2008 April 2009
❖ Preparation & processing of payroll payments - UAE, SC, SP, LRP, FONO, BHN, KWT, QTR
❖ Preparation & processing payments for Vacation Prepayments
❖ Preparation & processing of payments for Final settlements
❖ Payslip preparation and printing
❖ Laising with Auditors / Answering staff & Bank queries (mails / phonecalls)
Retail Accountant, July 2008 to October 2008
❖ Handle sales reconciliation and monitor daily sales report
❖ Prepare bank reconciliation and Aging of Receivable
❖ Daily bank receipt clearance - to control cash collections
❖ Daily receivable reconciliation - to control outstanding receivables
❖ To reconcile retail transaction (sales, returns, vouchers etc) on daily basis and raise exceptions to line managers within 72 hours
❖ To track sales to bank to ensure receipts of sale proceeds and proper accounting for the same
❖ To record accounting transactions (receipts, credit note, etc.) to ensure completeness of accounting books at each SBU level
❖ To maintain and update proper filing system, to ensure retrieve of documents when required.
❖ To interact with retail outlets on finance related issues to clarify and satisfy queries raised to facilitate smooth operation
ACCOR HOTELS - NOVOTEL / IBIS WTC (Complex)
Hospitality Industry, Dubai, UAE
Payroll Supervisor, September 2007 to March 2008
❖ Ensures accurate, up-to-date and timely payroll input, processing and payment.
❖ Ensures that all sign-in/ sign-out forms are properly completed by all employees and are approved by their Department Heads.
❖ Verifies regular and overtime hours against those in the computerized payroll system.
❖ Reconciles monthly payroll costs and to prepare and to post the resulting journal entries to the General Ledger.
❖ Prepares and/or verifies monthly or quarterly declarations of employee/ employer payroll tax liabilities and submits for timely payment.
❖ Ensures that official deductions against employees' salaries are handled as required by law and that files maintained are well documented.
❖ Prepares regularly, unless computerized, in cooperation with the Human Resources Department, a comparison between actual benefits outstanding versus provisions in the General Ledger (for example - vacation pay)
❖ Ensures that all departing employees are accurately paid in accordance with statutory requirements and as per contractual agreement.
❖ Provide semi monthly payroll and payroll related journal entries.
❖ Ensures that an efficient and accurate filing system, both manually as well as electronically is maintained at all times.
❖ Keeps and safeguards all contracts and financial documents.
KUWAIT CONTROLS CO. - Dubai, UAE
Construction Company, Dubai Branch
Secretary cum Receptionist, February 2007 to September 2007
❖ In charge with incoming and outgoing phone calls
❖ Assists all walk in clients
❖ Prepare correspondence for technical and finance departments
❖ Monitor all incoming and outgoing fax
❖ Handle other tasks that may be assigned from time to time
NIPPON CREDIT CO., INC - Ortigas Center, Pasig City, Philippines
Financing Company, Head Office
Accountant, January 2003 to January 2007
Collection (document processing)
Prepare and send Notice of Dishonored Check to prospective accounts
Monitor all received registry return receipts for all notice of dishonored check sent
In-charge with the preparation of complaint and information sheet for all delinquent accounts for filing of criminal case
Monitor all delinquent accounts for filing of criminal case
Coordinates and monitor with non-legal collection staff all delinquent accounts subject for filing of criminal case
Prepare lay out for marketing flyers/brochures and loan application forms
Handle other tasks that may be assigned from time to time
Collection (non-legal)
Handled and monitored non legal accounts of branches
Followed up payments thru phone call on delinquent accounts (only with broken promises for compromise accounts)
Prepared and send Demand Letters
Coordinated and monitored with branch staff all demand sending accounts
Handled verification of payment made by clients and balance inquiries.
Assisted telephone and personal query on delinquent accounts
In charged in the bouncing of check of all provincial branches
Must meet minimum reports required per day
In-charge of the issuance of certificate of full payment for non-legal accounts
Prepare lay out for marketing flyers/brochures and loan application forms
Handle other tasks that may be assigned from time to time
Collection (legal)
Prepared and send Attorney Letter to legal accounts at different level
Prepared various legal documentations needed for filing legal action on delinquent accounts.
Prepared the statement of account
In-charged of the issuance of certificate of full payment for legal accounts
Assisted the verification of payment made by clients and balance inquiry on legal accounts.
Assisted in telephone and personal query on legal accounts
Handled other tasks that may be assigned from time to time
Loan Processing
Handled the final evaluation of branches’ applications for approval.
Conducted credit investigation via telephone
Assisted the telephone and personal queries about loan requirement, procedure and qualification
Conducted the short briefing/orientation for the interested applicants
Handled the verification of daily branch operations report
Prepare lay out for marketing flyers/brochures and loan application forms
Assisted the application follow-ups/status of loan application
Handled other tasks that may be assigned from time to time
Disbursement
In-charged of loan release/disbursement of all branches
Coordinates with various overseas employment agencies (POEA licensed only) regarding applicant’s status and confirmation of departure date
Prepared loan disbursement and daily cash settlement report.
Reconciled the daily cash collection and prepare the daily cash collection report
In charge with OFW loan disbursement.
Prepared monthly employee benefit and tax remittances
Prepared check voucher journal entries
Posted the daily cash collection
Performed other tasks that may be assigned by the finance/accounting manager
PHILIPPINE SCHOOL OF BUSINESS ADMINISTRATION - Quezon City B.S. in Accountancy, 1999