RHIXCELL ROSE GABULE

Serve as the primary contact for client and contractor inquiries related to machinery rental, purchases, service documentation & support sales operations, including client coordination, preparing sales documents, and tracking deliveries.
 Control and track essential documents including pipe drawings, RFIs, purchase orders, delivery
notes, and reports.
 Prepare commercial invoices, packing lists, credit notes, and monthly statements of accounts.
 Ensure timely customer payment follow-ups and accounts receivable tracking.
 Process daily transactions, including bank transfers, credit card payments, and utility bill
settlements (DEWA, Salik, Etisalat, etc.).
 Processes receipt vouchers and updates statements of accounts upon client payments.
 Reconcile petty cash and corporate credit card expenses; oversee monthly budget tracking.
 Addresses customer complaints regarding machine breakdowns and coordinate repairs with the
technical team.
 Use Focus6 for logging transactions, invoices, and reports; maintain accurate physical and digital
records.
 Coordinate inbound and outbound shipments, including customs clearances and cargo pass
approvals using Dubai Trade and PCFC Portals.
Handle residence visa applications, cancellations, and renewals through Dubai Trade.
 Process vehicle registrations and renewals via the RTA Portal.
 Arrange flight tickets and hotel accommodations for directors and visiting clients.
 Schedule and manage doctor appointments for directors & verify medical receipts before
application of insurance claims.
 Oversee trade license applications and renewals for the company.
 Manage employee medical insurance applications (new enrollments and renewals).
 Liaise with government entities and external suppliers to ensure compliance and timely processing.
 Maintain and update internal records, ensuring accurate documentation for all transactions and
contracts.

 Greeted visitors, answered telephone calls, and responded to customer inquiries.
 Managed filing and documentation processes, including office filing system maintenance.
 Handled petty cash and tracked shipment schedules, including estimated departure and arrival
dates.
 Prepared cheque for shipping line invoice payments and processed delivery orders.
 Ensured compliance with customs requirements for container release.
 Managed office supply inventories and maintained other office needs.
 Coordinated with warehouse and shipping departments to ensure timely container delivery,
enhancing customer satisfaction.
 Prepared quotations, invoices, packing lists, and billed clients.
 Managed requests for container deposit refunds and prepared necessary documentation.