Administration, Finance and Commercial Officer
Lootah BC Gas
Total years of experience :34 years, 7 Months
- Direction and training of junior personal.
- Work with and support the supervisory and technical staff assigned to DAR.
- Maintain and control the document and information exchange protocols.
- Administration of all office and clerical function for the Dar Es Salaam, Tanzania site for operations, maintenance and construction, client relationship management and local office liaison interenally and externally.
- The administration of all task relating to the processing and reconciliation of forms, activities, deliveries, measurement, work schedule, customer inquiries, records and filing for all local activities of the gas utility, including:
a. Ensuring all logistical and legal requirements are met.
b. Schedule and track all construction, operations and maintenance work activities
c. Developing, revising and tracking material delivery schedules.
d. Develop, track and record all station, pipeline and leak survey activities.
e. Maintain company operating and maintenance records and regulatory files.
f. Check all forms and documentation for accuracy and details.
g. Submit and track all approvals required for forms and processes.
h. Liaise with clients, other division and regulatory agencies as required.
i. Ensure quality and consistency on all work and processes.
j. Manage office cash, finances, disbursements and accounts.
k. Administer and control work order processing and accounting.
l. Administer and control sub contract documents, records and payments.
m. Administer and control local legal and tax record for the site.
n. Administer and manage the vehicle fleet records and service requirements.
o. Administer and manage the use and services for the site office and local accommodation.
p. Manage all document control, request for information and work and log as required.
• Oversee and over all in charge in implementation of new financial system - Microsoft Dynamics GP
• Coordinate closely with the system service provider
• Make sure all master files are in accordance with the systems format
• Assist in Creating the new Chart of Account of the Company
• Assist in designing of financial reports e.g. Balance sheet; Profit and Loss statement etc.
• Assist and monitor the progress of the project
• Train the end user of the proper operation of the system
• In charge with the treasury and banking function of the company.
• Acted as chief accountant in the absence of the latter.
• Assist in the daily finance operation function of the company.
• Check and monitor company petty cash fund handled by our cashier’s in various locations.
• Check and verify the completeness of our daily cash collection.
• Check if our daily collections are properly deposited.
• Prepare daily Cash flow and cash position.
• Prepare daily Bank position.
• Monitor Company’s loan account with various banks.
• Monitor and handle Company’s various suppliers Bank guarantees.
• Monitor Company’s payable to our major suppliers(BMW, Rolls Royce)
• Monitor our various Bank credit Facilities.
• Prepare weekly hedging report to be submitted to our Chief Investment officer.
• Monthly Bank reconciliations.
• Prepare various bank documents and instructions.
• Monitor and follow up Bank LPO for collection.
• Monitor and follow up various account receivable.
• Check and approve various payable vouchers.
• Sign cheques and check payment vouchers for various disbursements not to exceed QR50, 000.00.
• Correspond with our major supplier outside Qatar.( BMW and Rolls Royce)
• Answer inquiries with regards to finance from our customer, banks and major Suppliers (BMW & Rolls Royce)
• Other special task or duties that may be assigned to me by our Finance manager.
• Monitor our New and Used Car Inventory.
• Update and check regular QMA standard reports and systems.
• Handles the Branch petty cash fund.
- Monitor Accounts Payables and Receivebale
- Make schedule of all balance sheet accounts
- Make monthly payroll
• Check and prepare daily cash collection and deposit.
• Monitor transfer of inventories to other branches, New/Used Car, Parts.
• Posting daily JV entries to AS 400.
• Preparing monthly bank reconciliation of all our bank accounts.
• Preparing various monthly management reports to aid management to make vital decision on areas that needs attention or improvements.
• Prepares checks and check payment vouchers for various disbursement.
• Performs other related works as required by the Finance and Admin Manager.
• Prepare monthly, quarterly, annual budget for the Dealership.
• Participates in budget preparations of the group of companies.
• Monitor and supervise daily cash collection, disbursement and Accounts receivable both for new car sales and service.
• Sign and check all cash, disbursement voucher, checks and bank forms.
• Implement company policies and procedures.
• Recommend and implement new cost control measures.
• Represent the company with dealings with bank, local and foreign supplier and occasionally to some government agency.
• Other function that may assign, in line with the branch operation.
• Check and sign journal entries for disbursement & sales invoices
• Check adjusting entries relevant to accounts receivables & sales accounts
• Analyze collections account and A/R accounts.
• Prepare and monitor monthly cash flows.
• Represent the company to Banks and other financial institution.
• Monitor daily financial indices.
• Recommend and analyze the financial operation of the company.
• Other functions that may be assign by the President of the company
• In charge of the overall operation of the branch.
• Review and recommend all credit loan application.
• Prepare monthly, quarterly and annual budget of the branch.
• Prepare various report required by the central bank and other other government agency.
• Monitor the company’s Account receivable.
• Represent the company on lawsuits against defaulting customers.
• Analyze our loan portfolio exposure.
• Conduct preliminary interview on prospective clients.
• Sign and check various cash disbursement.
• Custodian of customers postdated checks (PDC).
• Recommends new system/changes to effectively discharge each function and streamline flow of work.
• Other function that maybe assign.
• Monitor daily economic financial indices.
• Analyze monthly financial statements.
• Research on various topics related to the economy and the automotive business.
• Prepare various financial schedules of the group of company.
• Assist the finance manager on various reportorial requirement of the company.
• Other function that maybe assigned by the Finance Manager.
• Check and review various bank debit and credit notes.
• Sign and check on various bank forms, Dollar draft, Manager’s checks etc.
• Make sure that everything is balance after the day’s operation.
• Prepare various reports needed by the security and exchange comm. (SEC), Central Bank, PDIC and other govt. agency.
• Implement the bank’s policies and procedure.
• Act as the internal Auditor of the branch.
• Custodian of the branch asset and accountable forms.
• Recommend and implement various internal control measures
• Monitor the branch expenditures.
• Act as the Bank branch in charge in case the branch manager is in dispose.
• Knew all phases of banking operations, can fill in to any position in case one is vacant.
• Any other duties that management will assign.
I received loyalty award from the University and studied under scholarship