Experienced Secretary, Procurement Officer in Purchasing and Tendering Dept., currently Supervisor
Confidential Company
Total years of experience :20 years, 9 Months
Responsibilities:
Introduce/market the Company to Property Management Offices, Property Managers
Search new condo and acquire approval of PMO for a marketing tie up to increase store sales
Supervise Salesman and ensure smooth store operation
Prepare Monthly Sales Report
-Delegate job responsibilities to subordinates
-Supervise cleaners to ensure high quality standard cleaning services
-Attend to Client's queries and complaints
-Verify daily attendance and overtime of cleaners
-Maintain good business relationship with the Client
Position: Purchase Officer in Procurement and Tendering Department
Responsibilities:
Prepare Local Purchase Order (LPO) using AMANATECH Procurement System
Prepare Bid Summary Report
Send Request for Quotation (RFQ) to Suppliers / Sub-contractors
Negotiate / Bargain prices with suppliers
Prepare Price Comparison Sheet
Maintain and update Approved Suppliers List
Assists the department in tender preparation and submission of Technical and Commercial Packages.
Information dissemination of Tender Documents for further processing.
Uploading of Tender Documents using Box.net
Prepare and update Enquiry Status Report
Follow up / trace RFQ status with Suppliers / Subcontractors.
Position: Secretary / Document Controller of the Resident Engineer of Halcrow International
Partnership (Consultant)
Projects handled: - Tilal Resort & Golf Course-Ras Al Khaimah, United Arab Emirates
- B+G+18 Storey Residential Building - Plot 616, Al Nahda, Sharjah, U.A.E.
Responsibilities:
Organize Resident Engineer’s schedule and appointments
Prepare memos and correspondence
Taking up Minutes of the Meeting
Prepare Timesheets/Attendance for Halcrow employees
Receive & stamp incoming documents (Request for Inspection (RFI), Shop Drawings, Material Submittal, Monthly Reports, etc.)
Maintain a highly organized filing system for documents related to the Project (Site Instructions, Non Confirmation Reports, Minutes of the Meeting, etc.)
Attend all incoming calls
Fax letters and documents
Project: Ras Al Khaimah Sewerage Project
Position: Procurement Officer (Purchasing Department)
Responsibilities:
Prepare and send Local Purchase Order (LPO)
Negotiate / Bargain prices with suppliers
Send enquiries to suppliers
Clear and transfer supplier’s Invoices and Delivery Notes to Accounts Department for final payment
Manage petty cash
Position: Credit Investigator (July 2003 - June 2006)
Responsibilities:
Process loan application for General Manager’s approval
Appraise loan collaterals
Collect loan payments
Deposit daily collections
Conduct Entrepreneurial Development Training Seminar
Position: Technical Support Services & Treasury Unit Assistant
Responsibilities:
Notarize loan documents
Attend court hearings for delinquent accounts
Loan collateral and documents custodian
Safety vault in-charge
- Clear local and regional cheques
- Dowload bank statements
- Prepare Manager's Cheques and Demad Drafts
Loyalty Awardee