coordinator
Events
Total years of experience :17 years, 1 Months
Events coordinator
Feb 2014 up to present
• Researching markets to identify opportunities for events;
• Receiving phone calls and attending clients query.
• Liaising with clients to ascertain their precise event requirements;
• Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets)
• Securing and booking a suitable venue or location.
• Ensuring legal, health and safety obligations are adhered to;
• Coordinating venue management, caterers, designers, and equipment hire;
• Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media;
• Identifying and securing speakers or special guests.
• Planning room layouts with the designer and the entertainment programme, scheduling workshops and demonstrations.
• Preparing the timetable of the event.
• Coordinating staffing requirements and staff briefings.
• Providing artists, musicians, bands or disc jockeys.
• Liaising with marketing and PR colleagues to promote the event;
• Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, and sales brochures.
• Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
• Overseeing the dismantling and removal of the event and clearing the venue efficiently;
• Post-event evaluation (including data entry and analysis and producing reports for event stakeholders)
XTASY ENTERTAINMENT
Events coordinator cum Archives Clerk
Dubai, United Arab Emirates
November 2011 - November 2013
• Coordinate clients in regards to the details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, exhibition, sales meetings, business meetings, employee appreciation events, fashion shows and etc.
• Prepare presentations for client as per their theme of the event.
• Send a quotation as per their requirements.
• Calculate budgets and ensure they are adhered to.
• Book talent, including musicians, bands, and disc jockeys.
• Select catering companies to prepare food for event.
• Visit venue to plan layout of seating and decorations.
• Schedule speakers, vendors, and participants.
• Coordinate and monitor event timelines and ensure deadlines are met.
• Initiates, coordinates and/or participates in all efforts to publicize event.
• Negotiate and secure event space.
• Secure sponsorships.
• Work with printer and designer to develop event invitations.
• Send out invitations and manage RSVP list.
• Hire staff to help us manage the event, including security personnel.
• Manage correspondence.
• Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
• Keep inventory of backdrops, projectors, computers, and other display materials.
AL KAMDA TRADING COMPANY
Secretary cum Estimator (Temporary)
Abu Dhabi, United Arab Emirates
March 2011 ~ April 2011
Software: Trade Manager
BELKA GEN. TRADING L.L.C
Secretary cum Receptionist (Temporary)
Dubai, United Arab Emirates
Sept 2007 ~ Sept 2007
TIMEX PHILS. INC.
Material Controller cum Operations Executive/Manufacturing Operator
Mepz, Lapu-Lapu City, Philippines
July 1993- July 2007
1. Systematically controls incoming and outgoing materials and other supplies
2. Maintains operating supply transactions
3. Prepare materials for the continuous production line.
4. Received and prepares job issuance from the planner/other departments
5. Monitor the production in order to insure high production and met expected quantity and quality
6. Oversees order and packaging for exportation
7. Ensures regular quality inspection and control.