Senior Secretary / Admin. Assistant
Saudi Arabian PARSONS Ltd.
Total years of experience :4 years, 0 Months
Hired as Senior Secretary at Projects Management Department (PMD)-
ROYAL COMMISSION YANBU.
Work assignment at PMD as office support staff for administrative jobs I clerical works under Royal Commissions Projects Section (RCPS)
Assists and coordinate with the other PMD's four sections namely, Value Engineering Section (VES), Projects Control Section (PCS), Private Projects Section (PPS), and Projects Acceptance Section (PAS).
Encode incoming projects I contracts memos after being checked from Director's Offices & forward to RC Projects Manager for further instructions to PMs assigned tasks for appropriate & necessary action.
Coordinate and make follow-ups with Projects Managers (PMs) for status of assigned projects and related contracts.
Liased, coordinate & follow-ups with the other Royal Commission's Departments and Dvisions within RC Yanbu.
Assist Office Management I Administrative Support Services like: -
Document Formatting of all official communications before submittal for Director's Approvals.
Transmittal of Approved Memos, DeskNotes & Letters to DGTA Office and other Departments of RCY.
Facilitate Internal Communication Services Request. Arrange Transportation Request for ocular inspections or Site Visits of a particular contracts projects by concerned PMs, Bidders and other personnel involved.
Facilitate Translation Word Processing (English-Arabic) Request.
Arrange Maintenance Service Request for office machineries like photo-copiers, fax machines, computers / printers & other office equipment.
Facilitate Engineering Works Services (EWR) Request. Transmittal of Travel Authorization I Business Trips, Graphics & Reproduction & Office Supplies Request.
Eskolar Ng Bayan (Government Scholar)