Assistant to Head of Operations
Mannai Corporation QSC
Total years of experience :27 years, 4 Months
Responsibilities :
• Perform administrative/secretarial tasks for the Head of Operations. Such as; incoming calls handling, e-mails, correspondence, filing, claim expenses settlement, organize meeting/video conference, taking minutes of meeting and distribute it to the respective person.
• Travel coordinator and as local contact for Head of Operations and company guest. Prepare necessary document and accommodation such as; tickets, hotel reservation, travel insurance, visa, passport, invitation letter etc.
• Follow up on main action plan delivery of each department under operations by tracking actions progress.
• Prepare reports as instructed by the Head of Operations.
• Participate in communication events preparation related to Operations activities.
• Participate in meetings, takes note and establish meeting report
Achievement :
Member of Mannai Way committee, successfully organized The National Sport Day event, 2016. Attended by more than 3000 employees.
Responsibilities :
• Perform administrative/secretarial tasks for the Board of Director. Such as; handling incoming calls, e-mails, correspondence, filing, claim expenses settlement, organize meeting/video conference, taking minutes of meeting and distribute it to the respective person.
• Travel coordinator and as local contact for company guest. Prepare necessary document and accommodation such as; tickets, hotel reservation, travel insurance, visa, passport, invitation letter etc.
• Support purchasing and HSES department to conduct a regular assessment on Hotel performance, in accordance to Akzo Nobel global safety standard
• Perform administrative tasks of shareholders meeting, such as; send out an invitation, agenda, taking BOC and Shareholders minutes meeting and coordinate with corporate legal to obtain the shareholder approval.
• Arrange with notary office the legalization of the shareholders document/notarial deed.
• Maintain the monthly report from respective departments, to ensure it is updated and submitted on time, send reminders if necessary.
• Maintain expatriate permits/legal documents.
• Maintain petty cash.
• Participate in organize the company events/project; Family gathering, CSR, Safety day program, etc.
• In-charge for Internal communication activities/programs; Produce bi-monthly Akzo Nobel internal bulletin, contribute to ONEWorld Magazine (AkzoNobel country magazine for internal circulation).
• To do tasks as a member of ISO and 5S Auditor.
• To conduct HSES Critical tasks; member of HSES committee and BBS (Behavior Based Safety) observer.
Achievement :
Successfully organized and rolled-out Akzo Nobel global event in Jakarta, ONESAP project was attended by more than 100 people across functions from South East Asia Pacific. The event was started from February until November, 2014. As a local contact I coordinated with project leader to preparing all the necessary logistic, accommodations, meeting materials and in-charge to send the stake holders all information related to the event arrangement from fit/gap meeting, testing until Go-live.
PT Unelec Indonesia manufactures distribution, power and traction transformers, and secondary distribution switchgear.
Responsibilities as Communication:
• Ensure company recently updates are cascaded within the organization. By conducting employees communication meeting, produce posters and other communication tools (update contains of Electronic display, Flyers, Internal bulletin).
• Responsible to organize and roll-out internal and external events/programs (Corporate Social Responsibility, Family gathering, teambuilding, Product launching, exhibition, technical seminars, and managing the reception of Headquarters, government and VIP visit.)
• Ensure company’s branding/visual identity in any general forms are correctly and consistently deployed.
• Contributes to send an articles, story ideas, achievements and projects to promote the company’s image. For internal and external publication.
• Involve in the budget of Internal communication set up. Monitor, review and ensure the allocation is in accordance with budget.
Achievements :
• Set up graphical standard manuals (SOP) for PT UNINDO visual identity.
• Successfully organized corporate events; exhibitions, VIP visit from Alstom Group CEO, embassy and internal events for employees (family gathering, team building etc.)
• Take in-charge as Country Communication coordinator (in temporary basis) for PT UNINDO and PT Alstom Grid from November 2010 - March 2011, to deploy Country Communication action plans, rolling out events (exhibitions, technical seminars, customer days, conferences, factory visits etc.) and enforcing Alstom Grid and Group communications processes, policies and brand guidelines.
I report directly to the Regional Communications Manager for Eastern Asia & Pacific and functionally to the Country Sales Director of Indonesia.
Responsibilities as Assistant to Board of Director :
• Perform administrative/secretarial tasks for the Board of Director. Such as; handling incoming calls, e-mails, correspondence, filing, claim expenses settlement, organize meeting/video conference, taking minutes of meeting and distribute it to the respective person.
• Travel coordinator and as local contact for company guest. Prepare necessary document and accommodation such as; tickets, hotel reservation, travel insurance, visa, passport, invitation letter etc.
• Support purchasing and HSES department to conduct a regular assessment on Hotel performance, in accordance to Alstom Grid global safety standard
• Perform administrative tasks of shareholders meeting, such as; send out an invitation, agenda, taking BOC and Shareholders minutes meeting and coordinate with corporate legal to obtain the shareholder approval.
• Arrange with notary office the legalization of the shareholders document/notarial deed.
• Maintain the monthly report from respective departments, to ensure it is updated and submitted on time, send reminders if necessary.
• Maintain expatriate permits/legal documents.
• Maintain petty cash.
Responsibilities :
• Perform administrative/secretarial tasks for the Board of Director. Such as; handling incoming calls, e-mails, correspondence, filing, claim expenses settlement, organize meeting/video conference, taking minutes of meeting and distribute it to the respective person.
• Travel coordinator and as local contact for company guest. Prepare necessary document and accommodation such as; Tickets, hotel reservation, travel insurance, visa, passport, invitation letter etc.
Give administration support for New Connection Department.
Monitor stock inventory, launch purchase order to Head Quarter, coordinate with warehouse to ensure customer on-time delivery.
• Perform administrative/secretarial tasks for the Board of Director. Such as; handling incoming calls, e-mails, correspondence, filing, claim expenses settlement, organize meeting/video conference, taking minutes of meeting and distribute it to the respective person.
• Travel coordinator and as local contact for company guest. Prepare necessary document and accommodation such as; Tickets, hotel reservation, travel insurance, visa, passport, invitation letter etc.
Sale Mobile Phone and Accessories of Ericsson brand, receive any repair request from customer, follow up customer complains with related department.
Maintain customer data, find potential new key account customer, handling bank account opening request, provide cheque book, handling customer complain and follow up with related Department.
Started since 2015, Until now I am still studying by distance learning program. I will complete my study within next year.
