Facilities Manager
Uniestate Properties
Total years of experience :23 years, 0 Months
Involves in both strategic planning and day-to-day operations - Facility Management Division on assigned project, particularly in relation to buildings and premises, such as.
• Building maintenance
• Health and Safety
• Procurement and Contract Management
• Utilities and Infrastructure
• Oversee the delivery of all Contracts and Projects in compliance with all Contractual obligations and Service Level Agreements and deliver stakeholders satisfaction.
• Manage the execution of PPM (planned Preventive Maintenance) as per the Yearly PPM Planner and timely resolution of Reactive and Corrective work orders.
• Oversee the timely execution of work orders within resolution timelines to meet the stipulated priorities (emergency, urgent and routine).
• Continuously monitor performance against Key Performance Indicators (KPI) for each contract, reports any deviations and take corrective action.
• Preparing technical documents to put out tenders for contractors.
• Preparing technical documents to put out tenders for contractors.
• Project management, supervising and coordinating the work of contractors.
• Managing and leading change to ensure minimum disruption to core activities.
• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
Responsible for design, build and delivery of over 42 country pavilions for EXPO2020 Dubai. Leading all design and engineering phases throughout, being the main contact for stakeholders, directing and mentoring the strong site-team, created an exceptionally high performing level of design and execution, implementing the highest quality standards to exceed client satisfaction, and completing and handing over the project with in the agreed time line
• Managed design and project teams, assigned, and monitored completion of tasks.
• Oversaw clients, contractors, agencies, engineering, and specialty consultants, ensuring all remain on-track within project requirements, deadlines, and schedules.
•Supported project team members to identify and resolve issues.
•Developed project schedules, budgets, and work plans.
•Prepared and reviewed proposals, contracts, and consultant agreements.
•Overseeing commercial documents, process, and project accounts/reports.
•FIDIC Contract administration.
• Safeguard project deliverables preserving quality standards, including implementing PQP.
• Managed document preparation for projects to provide quality assurance via review of project documentation.
• Negotiation and acceptance of project and contractual deliverables.
• Fast tracking the project to complete within the time frame without compromising on the quality.
Achievement
Extremely proud to mention that, when the prizes were announced for the best Thematic Pavilions of Expo 2020, out of the 18 Pavilions which won gold, silver and bronze medals, 14 pavilions were part of my projects namely Tonga, Democratic Republic of Congo, Fiji, Seychelles, Suriname, Holy See, Ivory Coast, Jamaica, Rwanda, Ethiopia, Yemen, Guinea, Comoros, & Organization of Islamic States.
Dubai Retail is the retail management arm of Dubai Holding.
Responsible for the Retail Delivery/Fit out Management of Retail Assets of Dubai Holding. The various Retail Assets include Jumeirah Emirates Tower, Souq Madinat Jumeirah, Jumeirah Beach Residence, Bay Avenue, Bay Square, Dubai Wharf, Manasel Khor & Community Centres which include Mudon, Remraam, Al Waha, Shorooq, Nuzul & Sereena
• Responsible for timely completion of tenant fit out requirements for both F& B and non F & B unit.
• Responsible for end to end operations from time of unit handover to the tenant till the completion of fit out with in the specified time.
• Maintain a proper track of all the correspondence with the tenant from the initial unit handover email till the till the final completion with all the progress of the project at all stages.
• Preparation of weekly report for all fit out work happening across all assets.
• Mile stone sheets are prepared for all projects to have timely completion of all projects.
• Carryout complete design review submitted by the tenant/contractor.
• Ensures that all HSE rules and regulations and followed on site.
• Carryout regular inspection of fit out units to analyze the progress of work on site and ensure that the mile stones are met.
• Coordination for the approval from all authorities (DDA, DEWA, DCD & DM).
• Supporting the leasing team to provide necessary documents during the lease finalization.
• Coordinate with the tenant, contractor and all necessary authorities for timely completion of projects.
• Ensure the KPIs are met in fit out procedure fit out management and drawing review.
• Coordinate with Mall management team for any unit splits from F&B to non F&B and vice versa and also for the merging or splitting of units based on lease requirements.
• Preparation of LOD and MEP provision sheet for all units.
• Preparation/ modification of fit out manuals.
• Ensure full coordination with all stakeholders with respect to design review, design approvals and to assure compatibility with base building works MEP within stipulated timelines to ensure units openings on time.
• Attend all meeting and keep track of all the meeting minutes.
Project Completed: ( 99 Nos)
Completed project include high end office at Emirates Towers like “ Public Diplomacy Office”, “Edge of Government”, ”Department of Possibilities”, “Dubai Future Accelerator”, ” C4IR”, “Pfizer”, “XLab” & “Ernest & Young” . Office fitout works in other DR assets include “Sarood Hospitality” “Urban Foods”, “CTBA” & “Lootah Real Estate”. Other major projects include the “Theatre of Digital Arts @ Souq Madinat Jumeirah” - the first of its kind digital arts in UAE, “ Robotics Lab @ Jumeirah Emirates Towers ” - fully equipped robotics lab, “ Aero TFT@ JBR ” - sophisticated flight simulator, “ Emirates NBD @ JBR”, “ Aster Clinic @ Bay Avenue” and F & B unit like McDonald’s, Shrimps Kingdom, Dickey’s BBQ, Automatic Restaurant, Texas Chicken, Maria Bonita, Meat Co are few of them.
• Heading the entire projects team. Analysing the feasibility of the projects and providing technical feedback when ever required. Project planning and efficiently organizing the site facilities to ensure that all deadlines are met and by following all authority regulations at all stages.
• Inspect and analyse the feasibility of the project to ensure feasibility of the project and provide technical feedback for the same.
• Follow the regulations at every stage of the project to avoid any delay and penalties.
• Set standards for selection and requisition of materials.
• Finalising work orders for materials and contractors, making cost -effective solutions and proposals for the intended Projects.
• Managing monitoring and interpreting the contract design documents supplied by the client/ Consultant and convey the same to the subordinates.
• Attend weekly, monthly and other progress meetings held at the site as required. Identify constraints and recommend corrective measures.
• Coordinate with Consultant, Subcontractors, Supervisors, Quantity Surveyors and the general workforce involved in the project.
• Liaise with the Clients and Client representatives( Architects, Consultants and Engineers) including attending regular meetings to keep them informed of the work progress.
• Planning the work and efficiently organising the site facilities to meet the project deadlines.
• Taking all necessary steps to make sure that Health and Safety is taken care in the site.
Project Completed:
Various projects carried out include Villa construction, all sorts of civil works and maintenance, FM services, Fit Out works etc. Few of the completed projects include G + 4 Police Staff Accommodation @ Warsan, Safeer Hyper Market @ Deira, Office Fit out work for Skyscrapers Raymond @ Village mall, Villa construction @ JVC, Flat Renovation @ Aspin tower etc
• Plans preventive maintenance schedules ( in oracle) for all Facilities and ensures that it is carried out at the right time.
• Reviewing existing FM procedures and where necessary making necessary changes.
• Maintaining equipment service records.
• Scheduling replacement of components at the end of their useful service life.
• Acquiring and maintaining inventories of - least reliable components, critical components and components schedule for replacing.
• Attends to emergency situations at any point of time.
• Carrying out site audits and inspections to identify any areas that need refurbishment.
• Sets Inspection criteria and ensures that external contractors carry out work as per the mall’s guidelines, HSE standards and general legislative regulations.
• Coordinates with the local authorities (Ex: Dubai Municipality, Civil Defence, etc.) during the routine audits/inspection.
• Organising the security and general administrative services of the building.
• Monitors and develop controls to optimize overall all performance level and energy consumption.
• Replacing service prone equipments with more reliable performers.
• Monitoring resources and maintaining progress against budget.
• Monitors & ensures that required level of all essential materials, equipments & supplies are available in the store.
• Keeping track of all the AMC’s (Escalators, Elevators, BMU’s etc.) and ensure that all of them and carried out on time.
• Carrying out Third Party Inspection of all above mentioned to ensure safety operation.
• Estimating cost of labour and materials.
• Allocating and managing space within the building.
• Negotiating with suppliers.
• Providing feedback, training, coaching and guidance to junior staffs.
• Implementing incident management plans.
• Making recommendations for capital expenditure.
• Managing the work of contractors and checking that it is done to the highest standards.
• Ensuring that all works performed is done without impact to internal and external customers.
• Also involved in the Old Burjuman renovation project (2013-2016) which includes Carrefour, Vox Cinemas 16 Screens, Family Entertainment area and the renovation of the retail area with more F &B outlets and more retail space.
• During the handover of the retail area, detailed snags reports are prepared, discussed with the consultants and contractors to complete the same.
• Conducting building and ground maintenance works.
• Responsible for the structural modification during the renovation of the building.
• Coring or slab modification works are carried out on post tensioned slabs.
• Prepare construction drawings and method statements for the execution of works.
• Conduct regular checking and inspection of work site.
• Preparation of work planning schedules, material requisitions, cost control and documentations.
• Preparation of monthly, weekly and daily work summary reports.
• Coordinate with the main contractors and subcontractors for the work progress and answering contractors technical queries and government authorities on work related issues.
• Assist in planning and development of resources such as manpower, machinery, equipment and materials.
• Analysis reports, drawings and other datas and execute the work on site, according to the specifications and drawings.
• Keeping track of all the fit out works in retail and constantly flowing up with the contractors and subcontractors for the timely completion of work.
• Preparation of site safety check lists and carry out the rectification works mentioned in the safety reports and reply.
• Experience in preparing Bill of Quantities.
• Ensuring that the works are carried out minimising/without wastage of materials.
• Managing services such as cleaning, waste disposal and parking
• Developing maintenance work plans.
• Coordinating any office relocations, opening and refits.
• Water proofing work, inspection and testing is carried out during the fit out works of restaurants, clinics, office pantry and wash rooms.
• Attends to emergency situations at any point of time.
• Review and approval of the MEP drawings for the new office fit out works in Burjuman Business Tower. Arrange regular site meetings during various stages of the work till completion of the work.
• Coordinate with the Leasing Department for the preparation of the Burjuman Apartments for new lease, i.e., detail checking of the apartment during vacating and carrying out all the required maintenance works for the new lease.
• Prepares drawings in AutoCAD for any modification works.
• Coordination with other Departments (Marketing, Housekeeping, Operations and Security)for any event based works or day to day activities.
• Responsible for the final handover of the Burjuman Expansion project which included the new retail area including the 4 basement parking, Burjuman Business Tower, Apartments Tower 1 & 2.
• Preparations of snag reports for the Expansion projects and follow up with the contractors for the completion of the same.
• Received the As Built drawings and DM and Civil Defence approved drawings after the completion of the projects.
• Preparation of the attic stock list and confirming all the materials are received.
Project Handled : (1) Drainage and Sewerage Works (2) Road Works.
(3) Building construction, renovation and Maintenance
Projects Completed : Completed seven Major Projects in Bahrain.
(1) Sewerage Works - 3 Nos.
(i) Al Malkia Project (ii) Sharakhan project (iii) Al Dur Project.
• Responsibility includes evaluating the site thoroughly for fixing the man holes by proper trial hole to identify the underground services.
• Rerouting the required services if required by consulting with the Ministry authorities.
• Getting all the material approved for the work from the consultants. Arranging required men, materials and. machinery for the project.
• Proper dewatering had to be arranged as depth of excavation was around 7 meters.
• Coordination with the Consultants and Ministry Engineers to carry out the project as per scheduled in the Program Chart.
• Frequent site inspection planned to ensure all works are as per standards.
• Monthly preparation of invoice based on the quantity of work carried out each month.
• Detailed CCTV inspection conducted for the entire pipe line to identify any leaks and to rectify the same if any by the end of the project.
• Preparation of As built drawings during the completion of the project.
(2) Road Works including drainage works.- 4 Nos.
(i) Al Aali Road Works (ii) Al Seef Road Works (iii) Sehala Road Works (iv) Avenue 36 project
• Responsibility includes analysing the site considering the required levels as noted in the drawings and planning the initial site preparation, i.e. cutting of the existing ground or filling the area to attain the required levels.
• Providing levels on both side of the road on an interval of every 10m so that during the process of preparation of the road the levels can be checked at any time.
• Providing contingency ducts where ever required considering future use for any services.
• Getting the prepared road approved by the consultants before asphalting.
• Traffic road markings to be done as approved.
• Coordination with the Consultants and Ministry Engineers to carry out the project as per scheduled in the Program Chart.
• Frequent site inspection planned to ensure all works are as per standards.
• Monthly preparation of invoice based on the quantity of work carried out each month.
• Preparation of As built drawings during the completion of the project.
All the above mentioned works were done for the Ministry of works, Sewerage and Drainage Directorate, Ministry of Housing and Roads Directorate. In addition to this minor infrastructure works were done in BDF (Bahrain Defense Force) BAPCO (Bahrain Petroleum Company) and BAFCO (Bahrain Aviation Fuel Company)
Project Handled : Construction work of two Storied Biscuit Factory. (Area 32100sqft)
• Liaising with the client and the architect during the design of the project.
• Undertaking testing and feasibility studies including site investigation.
• Assessing the sustainability and environmental impact of the Project.
• Resolving design and development problems.
• Compiling job specs and supervising tendering procedures.
• Using AutoCAD for preparing detail design drawings.
• Involved in Contractor finalisation.
• Scheduling material and equipments purchase and deliveries.
• Experience in preparing the bill of quantities.
• Making sure that the project complies with the legel requirements, especially health and safety.
• Ensures quality construction standards and the use of proper construction techniques.
• On site experience as a site engineer for the entire construction work.
• Responsible from Site marking to the coordination with the civil contractor for the proper planned execution.
• Conducting regular meeting with contractors and subcontractors.
• Review the work progress on daily basis.
• Checking and certifying the monthly invoice submitted by the contractor as per the completion of the work.
• In addition to this regular meetings with machinery erection team so as to provide proper foundation for various machinery
• Involved in the design and construction of the LPG tank foundation and also involved in the erecting of the LPG Tank by Caltex Team.
• Ensuring that the Project progress smoothly and completes within the budget and on time.