administration coordinator
Ali Bin Ali Group
مجموع سنوات الخبرة :14 years, 9 أشهر
I am supporting HRBP and dealing with employees relations for various division by maintaining employee relationship, hr policy and procedures fits goals of the organization, concerning in employee engagement etc
Maintaining relationship between employees
Being o focal point of contact for employees and administration department etc.
•Assisting Operations
Used ERP Integra 3.0
•Managing day to day activities of the office
•Maintaining database of contacts
•Providing customer support
•Managing employees
•Maintaining electronic records of various data
•Quotation Preparation
•Invoice Preparation
•Managing Accounts
•Stock Maintenance
•Arranging Meetings
•Managing Various Correspondence
o Assisting Manager
o Managed various employees
o Managed employee files
o Managed visa renewal/processing
o Performed various data entry procedures
o Managed medical Insurance processing
o Assisted PRO
o Stock Maintenance
o Assisted accounts department
o Took quotations
o Prepared Correspondence
o Arranging Meetings
o Minutes Preparation
Apart from handling curriculum, does many administrative duties which includes:
•Managed various employees
•Making travel arrangements
•Stock Maintenance
•Coordinated various activities for Director and HoD
•Handled various correspondence for the college and the department
•Admission in-charge
•Scheduling and organizing meetings
•Maintaining various files related to admission
•Curriculum preparation
•Maintaining records
•Time table preparation
•News letter preparation
•Academic calendar preparation
•Internal marks tabulation
•Internal and university examination coordination
•Various national and international seminars and workshop coordination
•Technical fest coordination
•Handling telephone calls
•Establishing and maintaining electronic records management system for all incoming and outgoing correspondence
•Member in the MACFAST website Analytics Unit, team responsible for updating MACFAST website.
•Collected, verified and updated various data.
•Responsible for student’s personal website management; interacts and analyses websites of students and makes them up-to-date.
•Worked as coordinator for ERP data collection project for developing ERP for colleges.
• Administrative Duties
Team member in the Attendance Management Unit, team responsible for updating daily attendance of students for NACC Accreditation purposes.
Responsible for updating college website.
Typed correspondence, reports and other documents.
Maintained office files.
Took minutes at meetings.
Distributed minutes.
Coordinated repairs to office equipments.
Distributed the incoming mails to the respective staff.
Maintained and organized the paper and electronic documents. Sorted them properly for future references.
Kept the list of employee communication and contacts updated.
Assisted the concerned authorities in matters related to preparation of annual reports, files, weekly reports and annual magazines.
Prepared thank you letter for new members and for memorials.
Maintained the up-to-date list of press and contact lists.
General reception duties.
Returned calls as appropriate, usually per request.
Managed various data in the organization.
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Computer
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