Sen Admin - Recruitment
Transguard Group LLC
Total years of experience :13 years, 9 Months
• Managing day to day affairs of the recruitment team and ensuring our internal and external customer are happy by weekly follow ups.
• Managing Transguard Security Services Business Unit of all their recruitment and quires.
• Giving daily, weekly and monthly report of all their recruitment progress.
• Supporting my Team members of their daily tasks
• Update consolidated report when new Vacancy Requisition Form (VRF) alert comes through oracle
• Prepare an advert for new positions or ask hiring manager for job description
• Post job ads and sourced for resumes
• Telephoned screened applicants and maintaining recruitment data base of applicants
• Forward selected applicant to the hiring manager for shortlisting
• Scheduled applicants for English Placement Test (procedure in Transguard)
• Arrange interview with hiring manager
• Update applicant details in HR360 system via oracle for visa applications (E form GDFRA) once they completed the required document
• Monitor visa online application via GDFRA if visas delayed and coordinate with production to follow up
• Coordinate with arrivals once applicant sent through their ticket copy for on boarding
• Managing day to day affairs of the recruitment team and ensuring our internal and external customer are happy by weekly follow ups.
• Managing Transguard Security Services Business Unit of all their recruitments and quires.
• Giving daily, weekly and monthly report of all their recruitments progress.
• Supporting my Team members of their daily tasks
• Update consolidated report when new Vacancy Requisition Form (VRF) alert comes through oracle
• Prepare an advert for new positions or ask hiring manager for job description
• Post job ads and sourced for CVs
• Telephoned screened applicants and maintaining recruitment data base of applicants
• Forward selected applicant to the hiring manager for shortlisting
• Scheduled applicants for English Placement Test (procedure in Transguard)
• Arrange interview with hiring manager
• Update applicant details in HR360 system via oracle for visa applications (E form GDFRA) once they completed the required document
• Monitor visa online application via GDFRA if visas delayed and coordinate with production to follow up
• Coordinate with arrivals once applicant sent through their ticket copy for on boarding
•Responsible for overseeing the HR administration aspects for the Africa region
•Conduct employee data based searched via LinkedIn
•Manage the complete recruitment cycle for employees deployed into Africa, from blue collar through to mid management ie. Development of job descriptions, preparation of job adverts, sifting application forms, shortlisting, interviewing and selecting candidates.
•Provide HR business partnering and support to in country Operations Managers across all African operations, addressing employee issues and escalating where required
•Conducting inductions for new joiners
•Ensuring the creation and regular update of employee personnel files.
•Coordinating leave schedules and arranging fights for employees departing Africa on regular leave rotations
•Managing exit process for outgoing staff, whether through termination or resignation.
•Assisting the HR Adviser and the Head of HR with the development and implementation of HR policy, Liaising with a wide range of people in relation to HR policy adherence
•Interpreting employment law for various countries within Africa and ensuring in house employment law summaries where regularly updated and accurate;
In country & Overseas Recruitment
• Updating recruitment tracker if VRF alert is received through oracle
• Inquired from the hiring manager for job description
• Prepare adverts for the position and update the recruitment tracker.
• Conduct Internet research to locate resumes
• Tele screen applicants to obtain information such as education and work experience
• Forward the selected candidate to the hiring manager for his shortlist
• Invite candidate for English placement test as per the company policy and interview
• Inform job applicants of their acceptance or rejection for employment offer letter
• Coordinate with candidate regarding to their visa process
• Request references from present or past employers of applicants
• Conduct Internet research to locate resumes
• Dealing with PRO status of visa the applicant
• Explores the new recruitment channels and gives recommendations to the Recruitment Manager
• Preparing weekly and monthly report for status of applicant and employees
• Coordinating with camp boss for arrival of applicant.
Visa Application:
• Preparing documents for employment visa ( Scan passport and scan photos)
• Online application EDNRD site (150- 500 high volume visa application per week)
• If any delayed issuance of visa follow up to PRO
• Sorting and sending employment visa according to agent/Business unit or candidates
• Update the details in oracle system /receiving flight details from agent and individual candidates
• Coordinating with arrival teams/medical teams and emirates ID team
• Preparing documents for residence visa
• Applying Visa online (coordinating to Arabic typist for translation)
Visa Cancellation
Coordinating to business unit coordinator concerning resigned staff, redundant, overstay and absconder or police case.
Prepare documents for online cancellation (250 per week)
Sending On line application to sponsor for signature
Handover to PRO the following documents (Online application and original passport, trade license and commercial license for cancellation)
Update the spreadsheet and oracle
Sending information to ticketing team for deportation.
• Responsible for sales calls on hotel room availability to corporate clients.
• In charge of switch board operations in routing local and international calls.
• Arranged daily calls to VIP clients to arrange lunch, dinner and management meetings as required.
• Provided front desk services handling customer request and reservations.
• Managed business lounge activities including secretarial, computer and internet services.
• Planned accommodation, catering, conference room bookings alongside other hotel services.
Certified Human Resource Professional Course
Certificate in Public Relations, Marketing & Advertising
