Riyas Moorkath

Work Experience

Total years of experience :12 years, 3 Months

Office Administrator at Danway EME LLC

United Arab Emirates - Dubai
My current job since August 2017

 EGA Dubal gate pass applications and follow-ups for the expiry and renewals.
 CID clearance application documens preparation for pass application for VOPAK and port of Fujairah gate pass.
 Time sheet uploading in SAP and monitor getting approvals.
 Evaluate the Invoices from supplier, check the budge and proceeded to accounts.
 Use project management tools to monitor working hours, budget, plans and money spend.
 Meets cost standards by monitoring expenses; implementing cost-saving actions.
 Prepare expense sheet.
 Maintaining and producing accurate project control documents including status reports.
 Managing the project administration, producing minutes; preparing reports & presentations; providing management information accordingly.
 Chair site meetings and distribute minutes to all concern members
 Vehicle, Equipment’s gate pass procedure, coordination’s, arrange for smooth running
 Liaising with clients to identify and define project requirements, scope and objectives
 Coordinating activities, resources, equipment and information
 Accomplishes work requirements by orienting, training, assigning, scheduling, and coaching employees
 Issue all appropriate legal paperwork
 Raise the purchase requisition as on Budget allocation, site requirement and co-ordinate with store for delivery and issuance to site.
 Follow up the PO with client and deliver the material on time and process the booking the invoice and follow up the payments as per PO terms.
 Assisting quality management system department in project related tasks
 Monitor and track project’s progress and handle any issues that arise
 Act as the point of contact and communicate project status adequately to all participants

Project Coordinator at Al-Muhaidib Contracting Co.

Saudi Arabia - Jeddah
December 2015 to November 2016

 Meets work standards by following production, productivity, quality, and customer-service standards; resolving operational problems; identifying work process improvements.
 Accomplishes work requirements by orienting, training, assigning, scheduling, and coaching employees
 Arrange and attend clients meetings and assist with determination of project requirements.
 Assist the operation department in the drafting and issuance of project proposals, BBQ, cash flows preliminary schedule.
 Meets cost standards by monitoring expenses; implementing cost-saving actions
 Prepare project Organization and communication chart
 Chair site meetings and distribute minutes to all concern members
 Coordinating activities, resources, equipment and information
 Liaising with clients to identify and define project requirements, scope and objectives
 Making certain that clients’ needs are met as the project evolves
 Help prepare project proposals, timeframes, schedule and budget
 Monitor and track project’s progress and handle any issues that arise
 Act as the point of contact and communicate project status adequately to all participants
 Use project management tools to monitor working hours, budget, plans and money spend
 Issue all appropriate legal paperwork
 Identified and worked to remove barriers to successful completion of the overall project, with particular emphasis on resolving issues with subcontractors
 Assisting quality management system department in project related tasks

Document controller at Al Muhaidib contracting

Saudi Arabia - Jeddah
June 2012 to December 2015

 Internal distribution and submission of document to the Consultants.
 Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager
 Store and registration of original and electronic documents
 To accurately update information in the electronic document management system (EDMS)
 Receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to assist and speed up the work flow
 Follow-up with team members and others for “open” status items to be closed down
 Co-ordination between other Consultants &sub-contractors for simplifying documents workflow and ensure documents status to be closed
 Daily reporting on distribution of received documents
 Give assistance to project staff in creating document to project standards as Correspondent, Technical submissions like Drawing, RFI, and Material Approval Application etc.
 Work closely with the project management team
 Process all requests and documentation in accordance with prescribed procedures within agreed timescales
 Ensure that all technical documents are filed and stored correctly for easy retrieval and use
 Ensure the transmission of document from/to Consultant/client/vendor/sub-contractor/inside office/filing system in properly manner
 Create and maintain document control system and relevant production documentation
 Filing, scanning and photocopying.

Warehouse & Logistics Executive at Saif Mohammad Abid Bakhit Trading Est.(CPT UK)

Saudi Arabia - Jeddah
June 2011 to June 2012

Saif Mohammad Abid Bakhit Trading Est. (CPT International UK), one of the leading importer of food and non-food products from UK and USA to the Middle East. Saif Mohammad Abid Bakhit Trading Est. is primary source of UK & US food products to Saudi markets and dealing with major hyper markets in KSA including Hyper Panda, Carrefour, Lulu Hyper Markets, Danube, Bindawood Stores, Tamimi, Arabian Food Supplies and so on

Key responsibilities:
-The management of all logistics matters with reference to both import & export
-Ensure the safe receipt, storage, retrieval and timely despatch of goods
-Closely monitor all deliveries, and supplies
-Work closely with the appointed freight forwarder and shipping agents
-Accurate and preferred quotes and destinations
-Create and distribute documentation
-Build and maintain positive relationships with customers
-Coordinate inbound & outbound shipments
-Handle and manage customer’s inquiry (Stock availability/price)
-Receive and process orders
-Ensure that required products are ordered timely according to order process and target qty.
-Lead and manage distribution planning
-Process and follow-up orders from clients/to suppliers
-Communicating needs & objectives to managers & key personnel in procurement, logistics & distribution.
-Negotiating prices/deals to reduce costs and achieve maximum efficiency
-Providing accurate routing information to ensure that delivery times and locations are coordinated.
-Obtaining quotes for transportation and also making cost comparisons.
-Ensure health, safety, cleanliness and security of the Warehouse/receiving and distribution goods area at all times