Sr. Accountant
Alma Aluminium & Steel
Total years of experience :26 years, 2 Months
• Check all documents related to payments, supplier invoices & delivery note, receipt from stores, management approval for payments
• Make payments through Cheque for local suppliers & Bank Transfer for Foreign suppliers
• Make payment schedule for PDC cheque payments, ensure to make PDC cheques without affecting present & future cash flow as per current & expected collection of funds from customers.
• Enter payments in the Accounting Software - Peachtree Accounting Software
• Assisting Finance Manager in all account related matters
• Report to Management for due payment to vendors, arrange vendor payments as per priority from Management.
• Follow up with Procurement for timely submission of vendor invoices & support documents
• Ensure proper accounting of all invoices in the Accounting Software
• Check petty cash payments & re-imburse through cheque payments
• Verify & record asset, liability, revenue and expense entries by compiling and analyzing account information.
• Managing Accounts Department, recommends financial actions by analyzing accounting options.
• Summarizes current financial status by collecting information, preparing balance sheet, Profit and Loss Statement and other reports.
• Substantiates financial transactions by auditing documents.
• Maintains accounting controls by preparing and recommending policies and procedures.
• Guides accounting staff by co-ordinating activities and answering questions.
• Prepare payments by verifying documentation, and requesting disbursements.
• Prepare special financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Follow up with the customer & bank regarding L/C till realization of funds to account.
• Reconciliation with Company Bank accounts, Supplier Leger and Customer Ledger.
• Correspondence with bank and other financial institutions.
• Reporting to MD & C.E.O. for all matters related to Accounts & Finance.
I was responsible for both finance and procurement department.
Finance
• Built a finely tuned accounting department, fostering a collaborative environment that improved productivity, individual accountability and team morale.
• Verify & record asset, liability, revenue and expense entries by compiling and analyzing account information.
• Generating Payments & Receipts from the System.
• Maintaining Petty Cash Accounts & Monitoring Cash Flow Statement.
• Invoicing to customers & ensure delivery of the same from Sales Dept.
• Reconciliation of Collections & Accounting in System
• Verify Bank Reconciliation Statement, monitoring banking transactions.
• Sales Outstanding, ensure timely collection of outstanding, report abnormalities to Management.
• Supplier Outstanding, ensure supplier payments in time as per Purchase Order terms considering Company Cash Flow.
• Complete External Audit by providing the required information for auditors.
• Fixed Asset monitoring, ensure new Asset Procurement within Budgetary Limits
• Monitored inventory & ensure the Accounting Standards are met with.
• Internal Control, Internal Auditing, Cost control as per Company Procedure.
• Opening new Letter of Credit, Bank Guarantee as per business requirements.
• Managing sub ordinates & team members, evaluating performance & rewards in accordance with Company Policy & Procedures.
• Protects organization’s value by keeping information confidential.
Procurement
• Strong knowledge of local, foreign vendors related to technical purchases and ability to develop new vendors.
• Inviting quotation for different spare parts, material and technical evaluation of quotations. Evaluating comparative statements of offers received and awarding Purchase Orders to the best competitive vendor in terms of price, quality and delivery.
• To manage a complete staff of Purchase & Store Departments.
• Reporting to General Manager regarding day to day purchase activities.
• Suggesting and implementation of procedures to overcome high purchasing cost.
• Preparation of Annual Budgets for the Dept. and setting up of inventory levels.
• Preparation purchase reports and maintain history records of material and costing.
• Managing a team of 05 professional buyers.
• Responsible for Order Placement, Timing, Supply / Demand Alignment, Material Replenishment.
• Continuously monitoring, evaluating and improving supplier performance.
• Sourcing the most affordable materials for the company’s manufacturing process.
• Managing critical material status to ensure minimum stock level maintained.
• Reviewing tenders and bids.
• Controlling the purchasing budget.
• Prepare and updating of Journal Vouchers in the System.
• Follow up with customers for collection of Outstanding & ensure minimum or no Bad Debts.
• Summarizes financial status by collecting information, preparing Profit and Loss, Balance Sheet and other Statements.
• Co-ordinate with Finance Manager to update Accounting information in the System.
• Assisting Finance Manager in all correspondence, follow up and preparation of Accounting Support Documentation.
• Transfer of Due Payments to Supplier Bank Accounts as per Bank Details provided by the Vendor.
• Inventory Control, monitoring stock movement & update accounting information.
• Monitoring Payroll entries for final payment transfer instruction to Bank.
• Managing GOSI & other Govt. Payments & Utility payments.
• responsible for checking Invoices, Bank transactions, Cash Book, General Ledger, Debtors Ledger, Creditors Ledger etc.
• Optimises resources to ensure efficient utilisation of resources.
• Ensures that Internal Standard for Internal Audit and Company Policy, Procedures, other Standards and conventions are followed.
• Provides Guidance to other staff relating to Internal Controls as & when required.
1992 - 1996: Chartered Accountancy Course completed with the Institute of Chartered Accountants of India.
1989 - 1992: Bachelor of Commerce Degree from University of Kerala, India.