Shipping Coordinator
ORYX GTL Limited
مجموع سنوات الخبرة :28 years, 9 أشهر
1. Develops Lifting plans based on production forecast, berth availability and customer requirements
2. Monitors performance and adjusts lifting plans according to changes in variables and within contractual allowances
3. Communicates and updates lifting plans to stakeholders and customers.
4. Attends Industry Planning and Scheduling meetings with the Port and Terminal Operator as Oryx GTL representative.
5. Monitors Service level of Service providers against targets set and reports and addresses deviations.
6. Communicates with customers vis-à-vis shipping requirements
7. Receives and processes all vessel nominations:
- Receives vessel nomination from customers
- Communicates vessel nomination to Screening agents
- Obtains approval / rejection feedback
- Communicates vessel acceptance / rejection to customer
- Addresses any queries relating to vessel nomination
- obtains confirmation from customer of performing vessel
- updates vessel nomination data base
8. Reviews operation performance reports generated by the Business Analyst and highlights improvements.
9. Ensures compliance with all shipping requirements
10. Liaises with customers as well as internal Production and Laboratory vis-à-vis specific loading and /or quality requirements
11. Attends Laboratory / Production meeting
12. Assists Head of Logistics to prepare annual logistics budget when times come,
13. Review/check demurrage and dead freight claims received from customers; collect and compile necessary information from Terminal operations and vessels documents for further negotiation or settlement
14. Gathers required operational shipment data from post loading reports and updates data base, Analyses performance of loading operations and highlights deviations
15. SAP:
- Processes Service Entries
- Follow up / resolve queries on payments to Service Providers
1. Coordinates daily logistics activities, following up with shipping agents, surveyor, production planning, SABIC Terminal operations, and SABIC Marketers to ensure that specified liquid product is dispatched as well as inbound shipments are as per the order at all times.
2. Process deliveries in SAP system according to sales order received from SABIC.
3. Working parallel with the relevant parties in transferring of product to the export shore tanks for subsequent loading into vessels as per the assigned procedures.
4. Ensures the intermediate fiber products i.e. Ethylene Glycol (MEG, DEG, TEG), Benzene, Pygas etc. are transferred and dispatched safely from the export shore tanks to the vessel’s per the established safety procedures.
5. Coordinating with the SABIC Terminal operations on vessel berthing plan and inform the parties concerned to perform loading/unloading operations within the agreed lay-can and lay-time to avoid potential demurrage on the shipment.
6. Coordinating with the cargo surveyor to perform quality and quantity inspection and provide necessary documents for each work order
7. Maintain communication with the SABIC Marketers, SABIC Terminal, Inspection companies and internal production function to facilitate arrival discharge of the inbound shipment i.e. Butene-1, N-Hexane, Methanol, Caustics etc
8. Ensure that all documents are prepared and verified and handed over to the concerned party in time for the onward submission to customs within the dateline
9. Check and verify demurrage claims and recommend to management for settlement.
10. Check and verify related invoices i.e. Survey fees etc. and create the Service Entry Sheet in SAP system for Finance department to process the payment.
1. Planning, directing and implementing feedstock shipping activities, monitor ships and berth situation, establish accurate ship scheduling and operations to improve performance, prevent materials shortages, minimize delays and demurrage cost.
2. Managing customer relations and the flow of products, services and information to internal parties such as sales and trading, planning & business analysis, production, accounts & treasury as well as terminal operations.
3. Establish and maintain good rapport with external parties i.e. Johor Port authority, Customs, MITI and other government agencies, local/overseas suppliers and receivers, ship-owners, ship-brokers, local/overseas shipping agents, forwarding agents and local/overseas cargo surveyors.
4. Constantly evaluate the shipping/freight market, track local/regional shipping news, compile and analyzes data from freight market reports.
5. To negotiate and recommend charter-hire of vessels for Naphtha FOB purchases from suppliers in the Middle-East and recommend to VP for Spot Charters ‘SC’ of vessels and/or Contract of Affreightment ‘COA’.
6. Coordination with customers regarding vessel’s nomination, to vet and confirm vessels nominated for each shipment, to secure berth allocation, to coordinate with terminal, surveyors and agents for smooth of cargo operations and quick dispatch of vessels.
7. Ensuring efficient preparation and timely distribution of product i.e. Ethylene, Butadiene, Mixed C4, Benzene and Toluene as well as shipping document to customers, customs etc.
8. Coordinating with Feedstock team and suppliers regarding Naphtha, LPG, Butene-1 and Hexene-1 import schedule, fixing the loading and delivery dates for each terms suppliers, and to report on any changes in shipping schedule and requirements.
9. Check and verify all invoices related to products purchased, freight and demurrage charges, forwarding charges, survey fees and port charges. Coordinate with Accounts and Treasury department on payments due (account payable).
10. Collect and compile necessary information for negotiation and recommendation for payment of demurrage claims.
11. Preparing the monthly reports on feedstock shipping activities, assist in the preparation of yearly budget and monitor the department monthly expenses.
12. Acting as Shipping Manager on his absence
1. Responsible for the entire processes of the company's logistical functions including receiving of raw materials and spare parts; shipping and distribution of company’s finished products.
2. Interact and maintain good working relationship and coordination with related authorities i.e. Customs, MIDA and MITI, Third Party Logistics providers (3PL), vendors and suppliers as well as internal parties i.e. sales and marketing, production planner, warehouse, accounts, maintenance, procurement department to achieve best support returns
3. Collect and analyze data that includes optimal time, cost, or logistics networks for program evaluation, review, or implementation.
4. Identify and propose suitable 3PL for the company by ensuring high level of service towards completing the entire logistical process.
5. Preparation of tender documentation, invitation to all approved vendors for yearly logistics bidding exercise.
6. Optimize the cost of procurement the logistics service through transparent competitive bidding and negotiation process as well as provide input within Tender Committee meetings.
7. Prepare recommendation to Managing Director for award to successful bidders.
8. Expedite and route movement of incoming and outgoing materials and freight shipments using Multimodal Transport i.e. sea-freight, air-freight, rail-freight, inland transport.
9. Prepare and examine bills of lading or other related documents to determine shipping charges and tariffs.
10. Check and verify all billing invoices related to Logistics services including transportation, cargo freight, forwarding, port charges etc for payment settlement.
11. Collect, check and verify data related to inventory of raw materials and finished goods for monthly customs report and ensure submission is within the dateline.
12. Maintain report and record integrity and prepare monthly report to the Senior Manager
13. Supervises the activities of the assigned logistics personnel in Logistics section ensuring there are no disruption of materials movement to various end users
1. Planning and execution of vessels and cargo clearance, both inwards and outwards while operating at port area as well as at Floating Storage and Off-loading terminal (FSO) in off-shore.
2. Providing support to clients in oil & gas industry i.e. Petronas Carigali, Esso Malaysia, Petronas Gas by ensuring the movement of parts and equipment from Kemaman Supply Base to offshore operations vise versa done in smooth manner.
3. Communications with ship’s operating center and ship’s personnel regarding space allocation, stowage of cargo, stevedore, handling equipment and other matters required for each operation
4. Scheduling and control of the movements of cargo through the port as well as importer and exporter’s premises etc for subsequent loading/unloading onto/from vessels for export/import together with relevant documentation.
5. Coordination with port authorities and other government and non-government agencies involved in shipping and logistics activities i.e. Customs Dept, Marine Dept, Port Health and Immigration.
6. Preparation of vessel’s disbursement account for owner’s review and approval prior vessel’s calling the designated ports
7. Attending to ship’s requirement whilst in ports pertaining to crew sign on & off, ship’s supply, cash advance, ship’s spare etc.
8. Attending to the claims pertaining to cargo loss/damage which include surveys, assessment, and recommendation for settlement