Administration Executive
Lucky Textile Mills Limited
Total years of experience :24 years, 4 Months
Job responsibilities: Administration, Facility Management, Documentation and Coordination.
Oversee operations of the administrative department, and ensure that tasks are completed in a timely and efficient manner.
Develop and implement administrative policies and procedures to enhance operational efficiency.
Manage organization's security and safety protocols, coordinating emergency procedures, and conducting regular safety inspections.
Manage and organize office space and facilities, including maintenance, repairs, and renovations.
Handle procurement of office supplies, equipment, and services, as well as negotiating with vendors to ensure cost-effective solutions.
Develop and maintain relationships with external vendors, contractors, and negotiating contracts and agreements as needed.
Manage the organization's transportation and travel arrangements, including booking flights, hotels, and rental cars.
Coordinate and facilitate meetings, events, and training programs, including travel arrangements for staff and guests.
Ensure compliance with local, state, and federal laws and regulations related to the textile industry's operations.
Liaise with other departments and external stakeholders, including government agencies, vendors, and contractors.
Responsible for Housekeeping, Kitchen & Janitorial services in the organization.
Assigned Jobs: Document Controlling, Project Administration, Invoicing, Management Reporting and Coordination. Client: Ministry of Interior (MOI), Project: Data Centers for Security Forces Medical Centers (SFMC) in Riyadh & Jeddah.
Job responsibilities:
Manage document management systems, such as electronic document management systems (EDMS) and databases.
Manage document control procedures that are in line with the company's policies and standards.
Manage document approval process, ensuring that all documents are reviewed and approved by the relevant parties.
Maintain accurate records of all documents, including the location of hard copies and electronic copies. Also, keep track of revisions and ensure that all previous versions of documents are properly archived.
Responsible for coordinating the review and approval of documents, which includes distributing documents to the appropriate parties and ensuring that they are reviewed and approved in a timely manner.
Ensure that all documents meet the company's quality standards and that they are accurate, complete, and up-to-date.
Responsible for generating regular reports on document control activities, such as document status, distribution, and approvals.
Provide support to project managers and other stakeholders on document control issues.
Ensure that confidential documents are properly secured and that access to them is restricted to authorized personnel only.
Prepare invoices for the project management services & materials provided on multiple projects.
Process purchase requests PR for the projects, track the purchase orders PO and invoices with Procurement team.
Assigned Jobs: Office Management, Document Management, Coordination, HR issues & Administration. Client: Ministry of Interior (MOI), Project: Security Forces Medical Complex (SFMC) Projects in Riyadh & Jeddah.
Job responsibilities:
Provide administrative support to senior management, including preparing and managing documents, scheduling appointments, and coordinating travel arrangements.
Manage and organize meetings, including scheduling, creating agendas, taking minutes, and distributing meeting materials.
Coordinate internal and external communications, including responding to emails, and managing correspondence.
Prepare letters, reports, presentations, and other documents as needed.
Assist in special projects and assignments as directed by senior management.
Handle confidential and sensitive information with discretion.
Prepare and Manage Project Execution Plans, Project Procedures, Internal Procedures, Formats and communication templates.
Manage project's Organogram and deployment schedule for the work force on the projects.
Liaison with clients, contractor, and other stakeholders to ensure that project goals are met.
Prepare project reports and monitor progress against project milestones.
Collaborate with project team to ensure that projects are completed on time and within budget.
Maintain project documentation, which may include contracts, change orders, and other project-related documents.
Ensure the agreed project management methods, standards and processes are maintained throughout the project lifecycle.
Coordinate with Human Resource and Administration Departments throughout the entire recruiting process cycle.
Coordinate with the concern departments for on-boarding, appraisal, transfers and demobilization of project staff.
Assigned Jobs: Office Management, Document Management, Internal and External Coordination. Client: Ministry of Education (MOE), Project: 200 Schools in all over Kingdom. Ministry of Housing (MOH), Project: Low budget houses in the Kingdom.
Job responsibilities:
Manage the document control process using ACONEX, ensuring that all documentation is managed in accordance with established procedures and standards.
To ensure that all project documents are properly organized, version controlled, and traced throughout the project lifecycle.
Maintain the document management system by creating and updating workflows, templates, and procedures to ensure that the system operates effectively.
Maintain effective communication with project stakeholders, including the project manager, engineering team, contractors, and clients, to ensure that all project documents are being processed and tracked properly.
Monitor document workflow, ensuring that documents are correctly routed, approved, and distributed to the appropriate parties.
Must ensure compliance with regulatory requirements, internal policies, and industry standards.
Maintain the document control database, ensuring that it is up-to-date, accurate, and complete.
Prepare reports on document control activities, including metrics on document control performance, compliance, and quality.
Identify opportunities for process improvement and take necessary actions to implement them.
Collaborate with project teams, ensuring that document control requirements are met and that documents are delivered in a timely and accurate manner.
Manages scheduled destruction of archived documents as per guidelines set by the Company and Client.
Schedule periodical meetings with HOD / Managers and all stakeholders to discuss project progress and issues.
Manage staff Deployment schedule and Organization chart for the projects.
Handle staff annual appraisal and probation period evaluations in coordination with their line managers.
Evaluate and submission of project staff expenses claims to Finance department.
Responsible for submission of project staff time sheets to Finance department.
Assigned Jobs: Coordination, Inventory Controlling and Office Management.
Job responsibilities:
Coordinate sales activities, including preparing and sending proposals, follow up on leads, and manage the sales pipeline.
Worked closely with the sales team, provide them with the support they need to meet their targets.
Handle customer inquiries and provide information about products and services.
Manage customer accounts, ensure that orders are processed and delivered on time, and that invoices are paid in a timely manner.
Create and maintain sales documentation, including sales reports, customer contracts, and proposals.
Provide administrative support to the sales team, including scheduling meetings, preparing agendas, and taking meeting minutes.
Collaborate with marketing and logistic team, to ensure that sales objectives are met and customer needs are fulfilled.
Conduct market research to identify potential customers and market trends, and to help develop sales strategies.
Assigned Jobs: Portfolio Management, Sales, Branch Operations and Document Management.
Job responsibilities:
To meet sales targets set by the bank, which include opening new accounts and selling other banking products.
Maintain relationships with clients by providing personalized financial advice and building long-term relationships to ensure they are satisfied with the bank's services.
Identify financial goals and needs of the client, offer appropriate products and services to meet those needs.
Process customer transactions, such as deposits, withdrawals, and account transfers.
Maintain accurate records of customer interactions and transactions, as well as comply with all regulatory requirements.
Handle customer complaints and ensure that they are resolved in a timely and satisfactory manner.
Conduct Customer Due requirements supported by documents as per Policy of the regulating authorities.
Create and maintain electronic copies of documents i.e. Clients’ Account Opening Forms, CDD / KYC, etc.
Maintained the original documents under safe custody without any damage with easy traceability.
Assigned Jobs: Portfolio Management, Sales & Customer Services.
Job responsibilities:
Manage the portfolio of SME clients by identifying their financial needs and providing customized solutions to meet those needs.
Acquire new SME customers and deepening existing relationships by cross-selling bank products and services.
Analyze financial statements and credit worthiness of SME clients to evaluate and manage risk.
Conduct customer due diligence in accordance with the bank's policies and procedures.
Collaborate with internal stakeholders such as product teams, credit risk, and operations to ensure smooth customer onboarding and ongoing service delivery.
Provide financial advisory services to SME clients, including cash management, trade finance, and foreign exchange services.
Maintain accurate and up-to-date customer records and ensuring compliance with regulatory requirements.
Meet sales targets and contributing to the overall performance of the SME department.
Assigned Jobs: Audit, Investigation, Scrutiny of documents, Compliance, Administration & Reporting.
Job responsibilities:
Monitor compliance with policies, procedures, laws, and regulations to ensure integrity and prevent fraud and corruption.
Investigate and report on irregularities, mismanagement, corruption, malpractice, financial indiscipline, and other illegal activities.
Conduct inspections, inquiries, and verifications as ordered against individuals, departments, and contractors involved in fraud and embezzlement cases.
Implement measures to prevent fraud and corruption, including training programs, internal controls, and risk assessments.
Coordinate with other agencies, law enforcement, or external auditors as necessary to carry out investigations or audits.
Provide guidance to staff on ethical and legal issues related to their work and promoting a culture of compliance and integrity.
Monitor and report on the implementation of corrective actions and following up on any outstanding issues or recommendations.
Ensure the integrity of operations within the departments and maintaining public trust in the government.
Job responsibilities:
Manage procurement activities for sourcing raw materials and accessories required for the production.
Identify potential suppliers, negotiate prices and terms, with them.
Maintain good relationships with suppliers, ensuring that they meet the requirements in terms of quality, quantity, and delivery.
Manage inventory of raw materials and accessories, ensuring that there is an adequate supply of materials available to meet production requirements.
Coordinate with production team to ensure that materials are available on time and in the right quantities.
Manage merchandising activities of the company, including product development, pricing, and promotion.
Analyze market trends and customer preferences, and use this in product development and procurement decisions.
Ensure that all procurement and merchandising activities are in compliance with company policies and procedures, as well as relevant legal and regulatory requirements.
Job responsibilities:
Identify potential customers, generate leads, and acquire new accounts to meet or exceed sales targets.
Build strong relationships with existing customers and ensure their ongoing satisfaction with the company's products and services.
Provide excellent customer service by responding their inquiries and resolve any issues in a timely and efficient manner.
Develop and implement strategic sales plan to achieve revenue and profitability targets.
Conduct market research with industry trends & competitor activities, identify opportunities for growth and market penetration.
Collaborate with other departments such as operations, finance, and marketing to ensure the smooth running of the business and to develop innovative solutions for customers.
Maintain of sales activities, customer interactions, and other relevant data to track progress and identify areas for improvement.