Programme Finance Controller
EE/BT
مجموع سنوات الخبرة :15 years, 1 أشهر
The role comprised of working as Programme Finance Controller reporting to the Programme Director, providing assurance, governance, management information and report delivery for three separate programmes.
• Defined financial reporting requirements to satisfy programme decision-making needs. This involved working closely with stakeholders from across all areas of the programme to setup the finance control capability from scratch
• Worked with SAP module to raise Purchase Requisition(PR), POs, receipting POs and used SAP reports (using various SAP enquiry codes) to assist various needs of the programme
• Chaired the forum for approving the Purchase Orders and the budget related to the POs
• Analysed financial reports issued by the Finance team to check the financial status of the project, specifically:
o CAPEX/OPEX actuals/accruals against the project codes
o POs/SOWs accrual/receipt/actuals status
o escalating any issues to the relevant stakeholders
• Provided Finance reports for the steerco deck detailing the financial status of the programme:
Actuals (and Accruals), Forecast to complete, Forecast at completion and Budget overview, Vendor performance report, Graphical charts to depict actuals & forecast against the budget.
• Tracked the actuals/ accruals reports and aligned them with the forecast and reported progress and any variances (Actual vs Forecast reports). Querying any over/underspend and presenting outcomes to the Project/Programme manager
• Updated forecast. Reviewed the forecast with the relevant Project Managers followed by presentations to the Project Managers and Programme managers for their approval and any queries answered. Created final forecast reports and issued to the relevant stakeholders for their feedback.
• Provided Finance reports for the steerco deck detailing the financial status of the programme.
• Collected, consolidated, verified, and issued different reports to the management/stakeholders e.g. Budget vs actuals & forecast to complete (Budget <= Actuals + forecast to complete), Actuals vs forecast report and explanation for any under/overspend
• Answered queries from different stakeholders
• Issued the updated cost plan (Estimate to Complete) to the finance department once the updated forecast is finalised and approved
• Reviewed budget/forecast regularly with the project/programme management and the finance department to ensure that the budget does not go over the set amount.
• Managed and Reported on Finance related Risks & Issues and their resolutions.
• Arranged workshops to present finance process &procedures, data collation, reporting and stakeholder engagement
The role at this world's largest international TV and broadband company comprised of providing End-to-End PMO services for the CRM (Salesforce) Project delivering an IT solution targeting Small and Medium Enterprises (SME). Working closely with the project teams and the organisation at all levels, to support the successful delivery of the programme run according to the Scrum & SAFe methodology.
•Performed PMO duties including collating, developing & delivering regular, high quality and appropriate Status Reports and MI for inclusion in Executive & Steering Committees and board packs and ad-hoc requirements.
•Managed, identified and monitored risks and issues ensuring standards were adopted for their effective management including RAID logs. Issued bi-weekly top 5 R&Is report incl. mitigations.
•Programme Planning using Microsoft Project. Product breakdown structure, Resource allocation, dependency & milestone management (RAG status & reason), updating, tracking and reporting progress on these topics providing corrective actions wherever applicable.
•Lead, monitored and maintained the effective change control mechanisms for projects. Provided bi-weekly reports showing the progress including the impact (in terms of money and mandays) and approval status of the change requests.
•Proactively managed project Cost Plan, through accurate forecasting and review of monthly spend as well as Financial Reporting etc.
•Supported the management of programme budget (CAPEX/OPEX): Reporting of Actuals (and Accruals), Forecast to complete, Forecast at completion and Budget Management in spreadsheet and Clarity.
•Used CA PMM Clarity tool for project charter, R&Is, gating, Weekly status report, R&Is and CRs, Resource management and finance including the cost plans.
•Managed the contracts of temporary labour using an online collaboration platform 3SS (3 Story Software) and on-boarding/ off-boarding of the staff.
•Used Oracle reports to manage the E2E lifecycle of POs/SOWs from start till the closure ensuring that the PO/SOWs was properly closed and any unused amount was returned to the project.
•Ensure that the programme and projects contained within it produce the required deliverables to strict Governance and Control standards of quality within specified constraints of time and cost
•Resource management & Reporting ensuring resource plans were maintained and resource gaps escalated to the Project Office and/or Project/Programme Manager.
•Hands on experience with all elements of the PMO including Facilitation of meetings and workshops, minute taking and progressing action etc.
•Gate stage management: Managed the successful delivery of documents/evidence at each gate until closure of the project, interact with the deliverable owners, producing reports and representing the PM at the stage gate overview board.
•Basic level administration management of JIRA, Wiki (Confluence) and SharePoint.
•Stakeholder management with compliancy approvers \{SoX, Privacy, Legal, Security, Regulatory, Operations), Team leads, Finance, PM, senior management etc.
Prince 2 Risks & Issues Manager within the PMO,
an international courier delivery services company with Headquarters in Hoofddorp, Netherlands)
I was involved in the successful delivery and implementation TNT's ecommerce programme, which involved a complete re-design and deployment of the different components of tnt.com website to 127 Countries. The role involved working in a fast-paced environment supporting the Programme and geographically dispersed Project Managers and team members with project related tasks.
Planning & Reporting
•Planning the project in Clarity based on the Waterfall life cycle and Agile methodology. Baselining the project after agreement from all the stakeholders and raising change requests if the new baseline is required.
•Gate stage management: Held Stage Gate Reviews with project managers on the progression of their projects. Managed the delivery of the deliverables, producing reports and representing the PM at the stage gate overview board.
•Maintenance of intermediate project plans in MS Project and Open Workbench
•Produced programme reports and dashboards that provide a consolidated view of all project from all the internal and external stakeholders, their status and programme level management information for distribution to senior stakeholders. This included collation, analysis and production of management information using excel and CA PPM Clarity tool.
Finance and Resource Management
•Tracked the allocation of resources to allow the Programme Manager to understand availability
•Management of the stake holder and 3rd party resources including on-boarding, contract management, planning and forecasting and contract extension/closure
•Supported the management of programme budget: Reporting of Actuals, Forecast to complete, Forecast at completion and Budget Management in spreadsheet and Clarity
•Used Clarity to monitor project plans, budgets and expenditures.
Risk and Issue Management
•Management of assumptions, risks, issues and actions in Clarity.
•Management of dependency between the projects and weekly reporting of the dependency milestones.
•Change control
PMO processes and Governance
•Experience of implementing & embedding new PMO processes. Develop and update the processes with consideration of stakeholders to ensure continued improvement.
•Support the overall project governance process- & governance model for effective decision making.
•Provide Support, Coaching and Guidance to PMs & PMOs.
I was involved in the successful delivery and implementation of software projects, working on high profile systems like NTC (National tax credit), IDMS (Integrated Debt Management system). I gained varied PMO experience while working with different people, projects of different sizes and complexity.
Programme and Project Planning
•Created, updated and maintained project plans using Open Workbench and & MS Project in co-operation with the Projects Manager. Produced customised milestone reports and advised on resource requirements. Allocated and assigned resources for time booking purposes.
•Created conformance reports from Clarity to make sure that the plans are in line with account standards.
•Setup Product Breakdown Structure, Work breakdown, assigned resources to the tasks, scheduled the tasks & critical path structures.
•Liaised with Stakeholders and Project Managers to maintain scope and issues log.
Finance Support and Analysis & Management Information (MI) Reporting
•Monthly forecasting the mandays in Clarity and reporting the progress and any variance against the forecast (Actual vs Forecast) and budget.
•Tracked resource usage against plan to aid resource & cost management. Assisted PMs in project reporting by providing access to latest information
•Produced weekly and monthly Management Information (MI) reports on project progress, Common six months variance, Financials and resource utilisation for the senior management.
•Created various reports using Business Objects
Change Management/ Change Request
•Worked with the online based Change Management Tool
Dow Chemical Account)
This was an infrastructure project implementing VoIP solution. I assisted PMs in managing their Microsoft project plans and Milestones management.
•Assisted in setting up and maintenance of project level MSP. Made key amendments and updated the MS Project Plan per individual project.
•Identified tasks which must be completed in time for the whole project to be completed with the help of Critical Path Analysis and managed these tasks.
•Tracked performance of projects with the help of Earned Value Analysis. Integrated cost, schedule and scope in order to forecast future performance and project completion dates.
•Monitor resource usage and compared with baseline estimates for each project, advising managers of conflicts in resource assignments.
•Generated report data including Milestones, Risks, Issues and Forecasts from various databases as required for tracking/reporting progress
•Chased and collate weekly and monthly project reports from managers into central repository and report. Assist with the production of Earned Value Analysis (EVA) reports.